Common use of Payment Requests Clause in Contracts

Payment Requests. A. The AGENCY may submit progressive requests for reimbursement to the DEPARTMENT covering those eligible costs which have been incurred by the AGENCY. B. The AGENCY shall submit reimbursement requests to the DEPARTMENT no later than sixty (60) days after the expiration date of this agreement. (If possible, requests for reimbursement of expenditures through June 30th should be submitted prior to August 15th to facilitate the tracking of expenditures by fiscal year which is now required of state agencies.) C. Reimbursement requests shall be itemized by PROJECT ELEMENT so as to allow the DEPARTMENT to verify that the costs conform to the AGREEMENT budget and are consistent with the bids approved by the DEPARTMENT. D. All requests for reimbursement must be accompanied by appropriate invoice(s) from vendor(s) and /or timesheets and documentation of labor costs. If the AGENCY is proposing to retain any portion of the amount(s) documented in accompanying invoice(s), the AGENCY must clearly state in the request for reimbursement, the amount which already has been paid to the vendor (or will be within three calendar days of receiving payment from the DEPARTMENT), versus the amount which is proposed to be retained from the vendor(s) until satisfaction of specific identified delivery deficiencies. E. The AGENCY agrees to submit any additional data and information as the DEPARTMENT may require to justify and support said PROJECT costs and payments.