Common use of Payrolls and basic records Clause in Contracts

Payrolls and basic records. 1. Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the ▇▇▇▇▇-▇▇▇▇▇ Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the ▇▇▇▇▇ County Airport Authority has found in accordance with the federal procedures under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the ▇▇▇▇▇-▇▇▇▇▇ Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual costs incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. 2. For each week in which any Contract work is performed, within seven days after the regular payment date of the payroll period, the Contractor shall submit a copy of all payrolls to the ▇▇▇▇▇ County Airport Authority’s Business Diversity email address, ▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under this document. This information shall be submitted using the Excel-Based Certified Payroll Form provided by the ▇▇▇▇▇ County Airport Authority. With the exception of the entry of actual payroll data, the Excel-Based Certified Payroll Form shall not be tampered with or modified. Contractor is responsible for the submission of copies of payrolls by all subcontractors. a. Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the Contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be maintained under this Section and that such information is correct and complete; (2) That each laborer and mechanic (including each helper, apprentice and trainee) employed on the Agreement during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations 29 CFR Part 3; (3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. 3. The weekly submission of a properly executed certification set forth on the reverse side of Federal Form WH-347 shall satisfy the requirement for submission of the "Statement of Compliance" required by this Section. 4. The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal prosecution. 5. The contractor or subcontractor shall make the records required under this Section available for inspection, copying or transcription by authorized representatives of the ▇▇▇▇▇ County Airport Authority, and shall permit such representatives to interview employees during working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them available, the ▇▇▇▇▇ County Airport Authority may, after written notice to the Contractor, Owner, applicant or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action. 6. The ▇▇▇▇▇ County Airport Authority reserves the right, upon 30 days’ written notice, to change the weekly payroll form to a non-Excel-Based format which may require submittal through a web-based file sharing system.

Payrolls and basic records. 1. Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the ▇▇▇▇▇-▇▇▇▇▇ Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the ▇▇▇▇▇ County Airport Authority has found in accordance with the federal procedures under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the ▇▇▇▇▇-▇▇▇▇▇ Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual costs incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. 2. For each week in which any Contract work is performed, within seven days after the regular payment date of the payroll period, the Contractor shall submit a copy of all payrolls to the ▇▇▇▇▇ County Airport Authority’s Business Diversity Controller’s Office email address, ▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under this document. This information shall be submitted using the Excel-Based Certified Payroll Form provided by the ▇▇▇▇▇ County Airport Authority. With the exception of the entry of actual payroll data, the Excel-Based Certified Payroll Form shall not be tampered with or modified. Contractor is responsible for the submission of copies of payrolls by all subcontractors. a. Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the Contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be maintained under this Section and that such information is correct and complete; (2) That each laborer and mechanic (including each helper, apprentice and trainee) employed on the Agreement during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations 29 CFR Part 3; (3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. 3. The weekly submission of a properly executed certification set forth on the reverse side of Federal Form WH-347 shall satisfy the requirement for submission of the "Statement of Compliance" required by this Section. 4. The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal prosecution. 5. The contractor or subcontractor shall make the records required under this Section available for inspection, copying or transcription by authorized representatives of the ▇▇▇▇▇ County Airport Authority, and shall permit such representatives to interview employees during working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them available, the ▇▇▇▇▇ County Airport Authority may, after written notice to the Contractor, Owner, applicant or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action. 6. The ▇▇▇▇▇ County Airport Authority reserves the right, upon 30 days’ written notice, to change the weekly payroll form to a non-Excel-Based format which may require submittal through a web-based file sharing system.