Common use of Performance Meetings Clause in Contracts

Performance Meetings. The Contractor shall attend, either in person or via tele-conference (at the Contractor’s discretion), progress meetings over the duration of the Contract. The frequency of progress meetings under this Contract shall be dependent upon performance of contract deliverables at the Authority’s discretion but no fewer than one meeting a year. The date, time and agenda for these meetings shall be as agreed between the Contractor and the Authority. As a minimum, progress meetings shall routinely include a review of the Contractor’s production schedules (including opportunities to align the Authority’s procurement), Performance reporting, quality and safety, risks to timely delivery, obligations/compliance and proposed changes (where applicable). The Contractor shall provide an agenda and supporting material for the progress meeting no later than 10 working days in advance of the agreed meeting date. The Contractor shall issue draft minutes from the meetings no later than 10 working days after each meeting for mutual agreement and amendment where required. The minutes shall not constitute a formal record until the Authority has approved the content of the meeting minutes. The Contractor shall provide suitably qualified and experienced personnel with the appropriate security clearance and delegated Authority for all meetings conducted under the Contract.