Common use of PERSONAL RECORDS Clause in Contracts

PERSONAL RECORDS. 19.1.1 The Service Provider shall maintain a personal file for the Service User which shall comply with the requirements of the standards and legislation in force at the time including data protection law. 19.1.2 The file shall be kept in a secure place and access shall be limited to those staff with responsibility for the day to day care of the Service User. 19.1.3 The Service Provider shall ensure that anyone authorised to have access to the contents of the file is instructed in the proper handling of confidential information. 19.1.4 Subject to the Service Provider’s data protection obligations, the file shall be open to inspection by the Service Purchaser(s)’s Designated Officers. 19.1.5 The Service User’s reasonable rights of access to his / her personal file shall be allowed by the Service Provider. 19.1.6 Personal files and related Service User records shall be held by the Service Provider for a minimum of six (6) years after the last entry. Subject to the retention periods referred to in this Clause, the Service Provider shall dispose of personal files and related Service User records safely and in the event of the Home closing for whatever reason, the Service Provider shall ensure that personal files and related Service User records are kept securely elsewhere or, where appropriate, disposed of safely. 19.1.7 When a Service User transfers to an alternative Home, with the Service User’s or the Service User Representative’s(s’) permission, the Service Provider shall summarise the file and forward to the alternative Home the summary together with a copy of the up to date Personal Plan. 19.1.8 Information relating to the Service User shall be treated as confidential and shall not be disclosed to anyone except the appropriate staff, the Service User, the Service Purchaser(s) Designated Officers, the Service User Representative(s) or any other person or organisation authorised by law or by the Service User if capable.

PERSONAL RECORDS. 19.1.1 The Service Provider shall maintain a personal file for the Service User which shall comply with the requirements of the standards and legislation in force at the time including data protection law. 19.1.2 The file shall be kept in a secure place and access shall be limited to those staff with responsibility for the day to day care of the Service User. 19.1.3 The Service Provider shall ensure that anyone authorised to have access to the contents of the file is instructed in the proper handling of confidential information. 19.1.4 Subject to the Service Provider’s data protection obligations, the file shall be open to inspection by the Service Purchaser(s)’s Designated Officers. 19.1.5 The Service User’s reasonable rights of access to his / his/her personal file shall be allowed by the Service Provider. 19.1.6 Personal files and related Service User records shall be held by the Service Provider for a minimum of six (6) years after the last entry. Subject to the retention periods referred to in this Clause, the Service Provider shall dispose of personal files and related Service User records safely and in the event of the Home closing for whatever reason, the Service Provider shall ensure that personal files and related Service User records are kept securely elsewhere or, where appropriate, disposed of safely. 19.1.7 When a Service User transfers to an alternative Home, with the Service User’s or the Service User Representative’s(s’) permission, the Service Provider shall summarise the file and forward to the alternative Home the summary together with a copy of the up to date Personal Plan. 19.1.8 Information relating to the Service User shall be treated as confidential and shall not be disclosed to anyone except the appropriate staff, the Service User, the Service Purchaser(s) Designated OfficersNominated Representatives, the Service User Representative(s) or any other person or organisation authorised by law or by the Service User if capable.