Common use of Physical Conditions Clause in Contracts

Physical Conditions. A. The University shall provide the faculty, to the extent feasible and reasonable under the circumstances, with appropriate space and facilities such as office, laboratory, studio, and classroom space for effective and safe teaching, research, advising, and other activities necessary to their academic discipline and performance of duties, including reasonable access to such space during periods when the buildings may be closed. B. Departments shall arrange for the availability of private office space for faculty to utilize for the purpose of holding confidential meetings with their students. Faculty members may schedule usage of this designated student meeting space in advance or on an ad hoc basis. C. When a bargaining unit member submits a report about issues related to their physical working conditions, they will receive an acknowledgement that the report has been received and a proposed schedule for assessing the issue from the administrative unit(s) that maintains the space within 5 business days. Issues that affect the health and safety of bargaining unit members shall be addressed within 10 business days. Individuals shall not bear the cost of building repairs or replacing materials damaged because of facility failures. 1. Any bargaining unit member can report facility issues. Routine service requests must be submitted directly through FMWeb (▇▇▇▇▇://▇▇.▇▇▇.▇▇▇/request-service/). Facilities Management will send a notification usually within 24 hours acknowledging receipt. Service requests can be tracked through FMweb by the end user. Routine service requests will be addressed within 10 business days. 2. Urgent service requests (flooding, equipment failure, chemical spills, leaks, hot/cold calls, utility interruption, etc.) can be addressed by calling (▇▇▇) ▇▇▇-▇▇▇▇ at any time. Urgent service requests will generate a response within 48 hours. 3. Bargaining Unit members may report safety issues related to biological safety, laboratory safety, radiation safety, occupational safety, laser safety, food safety, and fire safety to the Environmental, Health, and Safety Office (EHSO) via their website: ▇▇▇▇▇://▇▇▇▇.▇▇▇.▇▇▇/contact-ehso/. Reporting units shall receive timely acknowledgement that a report on safety hazards has been received. Within 24 hours, the University will communicate a proposed schedule for evaluating and remedying the problem and will make a reasonable effort to provide accommodating alternatives until the problem is solved. D. Offices, laboratories, classrooms, and other work spaces shall be thoroughly cleaned at least once per semester at no cost to the faculty member. Cleaning includes mopping of floors, carpet vacuuming, and dusting of available flat surfaces (desks/tables/shelves) that are completely cleared. Faculty shall have the opportunity to opt out of office cleaning service.