Common use of Planning and Analysis Clause in Contracts

Planning and Analysis. Supplier shall perform planning and analysis activities associated with: (A) Researching new technical trends, products, and services, such as hardware components, system Software, Equipment, Network Components, and Networks that offer opportunities to improve the efficiency and effectiveness of the Services; (B) Investigating methods to improve the quality of the Services (e.g., productivity and operational improvements, defect reduction); (C) The introduction of major Changes, enhancements, and new County Asset programs; and (D) Continuously improving the County technical environment (collectively, “Planning and Analysis Services”). Supplier’s responsibilities for Planning and Analysis Services include the tasks, subtasks, and Deliverables set forth in Table 7 (Planning and Analysis Services Responsibilities) below. (1) Provide technical, operational, resource, and financial inputs in response to the County’s initial high-level business requirements and request for input to assist County in further defining requirements at the enterprise level for all Services (e.g., business, technology strategy, functional, Availability, capacity, performance, backup, and business continuity) for County review. (2) Provide technical, operational, resource, and financial inputs to County in connection with its development and updating of the annual and long-range, comprehensive plan for County’s technical environment, processes, technology architecture, and standards (such plan, the “Annual Plan” and such planning, the “Annual Planning”). (3) Provide technical, operational, resource, and financial inputs to County in connection with its development and updating of the long-range, comprehensive plan for County’s information technology systems, processes, technical architecture, and standards (“Long-Range IT Plan”). The Long-Range IT Plan will be developed on an annual basis, and will include a rolling three (3) year projection of anticipated Changes (subject to County business and planning requirements). (4) As part of each annual planning cycle, providing updates on short-term Milestones to be completed and schedules for Projects, Non-Recurring Initiatives, and Changes expected to occur within the first twelve (12) months of each plan. (5) Providing access to specialists within Supplier’s organization to assist County to develop and update its Annual Plan. (6) Assist in projecting future volume, technology, and geographic changes that could impact County’s systems and technical architecture. (7) In connection with a County provided request, provide technical, operational, resource, and financial inputs and analysis for new infrastructure, Assets, and third party services for County’s review and Approval. (8) Identify available information and data across County’s technical environment and operations for Planning and Analysis Services (e.g., business capacity reports, roll out plans). (9) Proactively seek to automate manual tasks associated with the Services and advise County of such opportunities. (10) Monitor industry and technical trends and submit a report to County on a quarterly basis describing industry and technical trends, forecasts, analysis, and other intelligence and including products and third party services with potential use for County, and proposed solutions to facilitate County’s ability to understand alternatives in terms of features, functions, costs, and risks, in alignment with County’s business and technology strategy. (11) Perform twice yearly assessments for the Implementation of new technologies that best meet County requirements and cost objectives. (12) Participate in twice yearly technical and business planning sessions to establish standards, architecture, and Project initiatives. (13) Conduct regular planning and conduct twice yearly planning meetings with County for technology refreshes and upgrades. (14) At County’s request, support and participate with County in the discussion and presentation of potential new technology product and service offerings to County management, Eligible Customers, and Authorized Users. (15) Facilitate and encourage active cross-functional, cross-group, and cross-location coordination and communication within County related to new technology and automation. (16) Conduct and provide to County for County’s consideration written twice yearly technical reviews and provide options for improvements that increase efficiency and effectiveness at no cost to County or reduce costs per the planning and analysis results. (17) Gather and report to County on data and lessons learned from the operating environment that may impact County’s Annual Plan and/or Long-Range IT Plan.

Planning and Analysis. Supplier shall perform planning and analysis activities associated with: (A) Researching new technical trends, products, and services, such as hardware components, system Software, Equipment, Network Components, and Networks that offer opportunities to improve the efficiency and effectiveness of the Services; (B) Investigating methods to improve the quality of the Services (e.g., productivity and operational improvements, defect reduction); (C) The introduction of major Changes, enhancements, and new County Asset programs; and (D) Continuously improving the County technical environment (collectively, “Planning and Analysis Services”). Supplier’s responsibilities for Planning and Analysis Services include the tasks, subtasks, and Deliverables set forth in Table 7 (Planning and Analysis Services Responsibilities) below. (1) Provide technical, operational, resource, and financial inputs in response to the County’s initial high-level high‐level business requirements and request for input to assist County in further defining requirements at the enterprise level for all Services (e.g., business, technology strategy, functional, Availability, capacity, performance, backup, and business continuity) for County review. (2) Provide technical, operational, resource, and financial inputs to County in connection with its development and updating of the annual and long-rangelong‐range, comprehensive plan for County’s technical environment, processes, technology architecture, and standards (such plan, the “Annual Plan” and such planning, the “Annual Planning”). (3) Provide technical, operational, resource, and financial inputs to County in connection with its development and updating of the long-rangelong‐range, comprehensive plan for County’s information technology systems, processes, technical architecture, and standards (“Long-Range Long‐Range IT Plan”). The Long-Range Long‐Range IT Plan will be developed on an annual basis, and will include a rolling three (3) year projection of anticipated Changes (subject to County business and planning requirements). (4) As part of each annual planning cycle, providing updates on short-term short‐term Milestones to be completed and schedules for Projects, Non-Recurring Non‐Recurring Initiatives, and Changes expected to occur within the first twelve (12) months of each plan. (5) Providing access to specialists within Supplier’s organization to assist County to develop and update its Annual Plan. (6) Assist in projecting future volume, technology, and geographic changes that could impact County’s systems and technical architecture. (7) In connection with a County provided request, provide technical, operational, resource, and financial inputs and analysis for new infrastructure, Assets, and third party services for County’s review and Approval. (8) Identify available information and data across County’s technical environment and operations for Planning and Analysis Services (e.g., business capacity reports, roll out plans). (9) Proactively seek to automate manual tasks associated with the Services and advise County of such opportunities. (10) Monitor industry and technical trends and submit a report to County on a quarterly basis describing industry and technical trends, forecasts, analysis, and other intelligence and including products and third party services with potential use for County, and proposed solutions to facilitate County’s ability to understand alternatives in terms of features, functions, costs, and risks, in alignment with County’s business and technology strategy. (11) Perform twice yearly assessments for the Implementation of new technologies that best meet County requirements and cost objectives. (12) Participate in twice yearly technical and business planning sessions to establish standards, architecture, and Project initiatives. (13) Conduct regular planning and conduct twice yearly planning meetings with County for technology refreshes and upgrades. (14) At County’s request, support and participate with County in the discussion and presentation of potential new technology product and service offerings to County management, Eligible Customers, and Authorized Users. (15) Facilitate and encourage active cross-functionalcross‐functional, cross-groupcross‐group, and cross-location cross‐location coordination and communication within County related to new technology and automation. (16) Conduct and provide to County for County’s consideration written twice yearly technical reviews and provide options for improvements that increase efficiency and effectiveness at no cost to County or reduce costs per the planning and analysis results. (17) Gather and report to County on data and lessons learned from the operating environment that may impact County’s Annual Plan and/or Long-Range Long‐Range IT Plan.