Common use of Policy on Incomplete Leaves Clause in Contracts

Policy on Incomplete Leaves. a. Failure to Complete Requirements Due to Injury or Illness: Interruption of the program of Retraining and Study Leave caused by serious injury or illness during said leave shall not be considered a failure to fulfill the conditions upon which such leave was granted, nor shall such interruption affect the amount of compensation to be paid such employee under the terms of the leave agreement, provided: (1) Notification as soon as practicable of injury or illness during Retraining and Study Leave is given to the Vice Chancellor of Human Resources, by means of certified letter; and (2) Written evidence (Form C138) verifying the interruption of the program due to a serious injury or illness is filed with the Office of Employee and Labor Relations within ten (10) days. A Retraining and Study Leave may be changed to an Illness Leave with District approval prior to the end of the first pay period of the leave without loss of Retraining and Study Leave. Changes made after the first pay period of the leave will result in the loss of Retraining and Study Leave. b. Failure to Complete Requirements Due to Military Service: Involuntary call to active military service will justify the conversion of a Retraining and Study Leave to a Military Leave without jeopardy to Retraining and Study Leave salary already received. If this conversion takes place before the end of the first pay period, Retraining and Study Leave rights will be preserved. If such conversion takes place after the close of the first pay period, the employee will be considered as having used one-half (½) year of the Retraining and Study Leave. Such employee will be permitted, however, to complete the second half of the Retraining and Study Leave within two and one-half (2 ½) years following an honorable discharge and return to service with the District.

Policy on Incomplete Leaves. a. Failure to Complete Requirements Due to Injury or IllnessFAILURE TO COMPLETE REQUIREMENTS DUE TO INJURY OR ILLNESS: Interruption of the program of Retraining and Study Leave caused by serious injury or illness during said leave shall not be considered a failure to fulfill the conditions upon which such leave was granted, nor shall such interruption affect the amount of compensation to be paid such employee under the terms of the leave agreement, provided: (1) Notification as soon as practicable of injury or illness during Retraining and Study Leave is given to the Sr. Associate Vice Chancellor Chancellor, Division of Human Resources, by means of certified letter; and (2) Written evidence (Form C138) verifying the interruption of the program due to a serious injury or illness is filed with the Office of Employee and Labor Personnel Relations Branch within ten (10) days. A Retraining and Study Leave may be changed to an Illness Leave with District approval prior to the end of the first pay period of the leave without loss of Retraining and Study Leave. Changes made after the first pay period of the leave will result in the loss of Retraining and Study Leave. b. Failure to Complete Requirements Due to Military ServiceFAILURE TO COMPLETE REQUIREMENTS DUE TO MILITARY SERVICE: Involuntary call to active military service will justify the conversion of a Retraining and Study Leave to a Military Leave without jeopardy to Retraining and Study Leave salary already received. If this conversion takes place before the end of the first pay period, Retraining and Study Leave rights will be preserved. If such conversion takes place after the close of the first pay period, the employee will be considered as having used one-half (½) year of the Retraining and Study Leave. Such employee will be permitted, however, to complete the second half of the Retraining and Study Leave within two and one-half (2 ½) years following an honorable discharge and return to service with the District. c. FAILURE TO COMPLETE REQUIREMENTS DUE TO OTHER CAUSES: An employee who has been approved for a Retraining and Study Leave of Absence but who fails to complete all of the requirements of the leave due to serious illness in the family or other causes beyond one's control may receive compensation on a prorated basis if a significant portion of the requirements is completed. For an incomplete leave originally approved for one (1) year, fractional portions of requirements completed may be one-fourth (¼), one-half (½), or three-fourths (¾). A year's leave of absence for an “A” basis employee means 13 pay periods; for a “C” basis employee, 10 pay periods; for a “G” basis employee, 239 assigned days. The completion of the fractional portion of the requirements must have been accomplished during the particular period for which the Retraining and Study Leave was authorized and prior to return to active duty or prior to the beginning of a leave immediately following the Retraining and Study Leave.