Posting of Vacation Schedules & Procedures Clause Samples

The "Posting of Vacation Schedules & Procedures" clause establishes the requirement for employers to publicly display or communicate the planned vacation schedules and the procedures employees must follow to request time off. Typically, this involves setting a deadline by which employees must submit their vacation preferences and outlining how these requests will be approved or prioritized, such as by seniority or operational needs. By formalizing the process and making schedules visible, this clause helps prevent scheduling conflicts, ensures fairness in vacation allocation, and provides clarity for both management and staff regarding time-off planning.
Posting of Vacation Schedules & Procedures. (a) Vacation schedules shall be posted by January 31st and vacation selections, by Company seniority, will be completed by April 1st of each year. All periods of the year shall be available for vacation selection and shall be posted. (b) Choice of vacation under each Reliefman, or wherever possible without reference to the Reliefman, shall be as nearly proportionate as possible in terms of Company seniority. All employees in each department at each location shall be given the opportunity to select their annual vacation in the Summer Period and/or Winter Periods in order of Company seniority. (c) It is the employees’ responsibility to make their vacation selection(s) by April 1st. After this deadline any employee, regardless of seniority, may select any unscheduled vacation periods on a first come, first served basis according to their vacation entitlement. (d) An employee will have up to four (4) calendar days to make their selection or the employee will be bypassed and the selections will continue. A bypassed employee may make their missed selection at any time thereafter, but only from the remaining available weeks on the vacation schedule. (e) Employee selections shall be in increments of one (1) or more full weeks. However, employees may also request authorization from the Supervisor to make a vacation selection that is less than one (1) full week, provided their remaining vacation entitlement is less than one (1) full week. The selection of a vacation period of less than one (1) week is deemed an employee’s selection for the purposes of this clause. Whenever possible, accumulated time owing will be used to top up a part week of vacation entitlement to make a full week.
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Posting of Vacation Schedules & Procedures. Full-Time Employees (a) Vacation schedules for the Summer Period (May 1st to September 30th inclusive) shall be posted by January 15th and vacation selections, by Company Seniority, will be completed by April 1st of each year. (b) Vacation schedules for the Winter Period (October 1st to April 30th inclusive) shall also be posted by January 15th and vacation selections, by Company Seniority, will be completed by September 1st of each year, subject to 22.05(a). (c) An employee may schedule their entire vacation entitlement in one continuous period provided they schedule their selection during the Winter Period (October 1st to April 30th). (d) All employees in each Department at each Location shall be given the opportunity to select their annual vacation in the Summer Period and/or Winter Periods in order of Company Seniority. Employees in each Department at each Location may be divided into groups of equal number, or as nearly as reasonably possible, and listed in order of Company Seniority. Group(s) will have the most senior employee at the top of the first group followed by the second most senior employee at the top of the second group etc. until all groups are filled. (e) It is the employees’ responsibility to make their vacation selection(s) by April 1st for the Summer Period selections and by September 1st for the Winter Period selections. After these deadlines any employee, regardless of Company Seniority, may select any unscheduled vacation periods on a first come, first served basis according to their vacation entitlement. (f) Upon notification of their turn by the Supervisor, an employee will have four (4) calendar days to submit their selection in writing or the employee will, subject to extenuating circumstances (the onus of demonstrating the extenuating circumstances will rest with the employee), forfeit their turn. The available periods remaining for that round of selections will be offered in order of Company Seniority to the remaining employees in the group. (g) Employees may select their vacation entitlement in periods of one (1) week or more however employees may also request authorization from the Supervisor to select vacation periods in less than one (1) week, providing their remaining vacation entitlement is less than (1) one week. Whenever possible, accumulated time owing will be used to top up a part week of vacation entitlement to make a full week of vacation and that full week selection is then subject to the provisions of 22.07. A se...
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Related to Posting of Vacation Schedules & Procedures

  • Vacation Schedules (a) Employees shall submit their vacation requests to their supervisor on or before: (1) November 1st for the period January 1 through April 30th; and (2) March 1st for the period May 1st through December 31st. (b) An employee who does not exercise his/her seniority rights by the cut-off dates stipulated above, shall not be entitled to exercise those rights in respect to any vacation time previously selected by an employee with less seniority. (c) Vacation schedules, once posted, shall not be changed except in cases of emergency with the mutual agreement of the Employer and employee.

  • Vacation Schedule 1. Vacation periods shall be fixed by the Employer to suit the requirements of his business, but as far as possible and practicable, vacations will be given during the summer months, and for employees with school-age children, during the school vacations. Vacation periods shall be unbroken unless by mutual consent between Employer and employee, or where it is impractical. Grievances relating to this Section shall be subject to the Adjustment and Arbitration Procedure in this Agreement. 2. Time off, based upon service in the Industry Vacation Plan, may be granted to an employee by mutual agreement between the Employer and the employee. The Employer shall not be required to give time off based upon service under the Industry Vacation Plan. However, if such additional industry vacation time off is granted to an employee, such time off shall be counted as time worked for the purpose of computing the employee's earned vacation benefits on his next anniversary date of employment.

  • Vacation Scheduling a) Vacations may be requested at any time of the year, subject to the restrictions below. The supervisor, or designate, will grant requests subject to operational requirements and in accordance with such vacation quotas as the Employer may set from time to time. Employees shall be advised of vacation quotas one month prior to the employees being required to submit their requests. Such quotas will not be unreasonably restrictive. b) Requests for vacation time from the Monday immediately following June 20th to the Sunday immediately following Labour Day (summer period) shall be made in writing to the Employer not later than March 1st in that year. The Employer will respond to such requests in writing by April 1st. An employee may be approved for a maximum of three (3) weeks of vacation during these peak times. c) Requests for Christmas/New Year’s vacation time between the Monday immediately following December 15th and the Sunday immediately following January 1st shall be made in writing to the Manager or designate not later than August 1st in that year. The Employer will respond to such requests in writing by September 1st. An employee may be granted a maximum of one (1) calendar week (or part thereof) over this period. d) March Break vacation requests shall be submitted to the immediate Manager or designate not later than November 1st of the preceding year. The Employer shall respond in writing by December 1st. e) In the event that the number of employees in each department or team requesting vacation for or during any part of the above peak periods exceeds the number which the Employer has determined might be permitted vacation at that time, priority will be given based on seniority as per the posted seniority list. f) Notwithstanding e) above, in granting vacation requests during peak periods, the Employer will grant requests for full weeks of vacation prior to granting requests for partial weeks of vacation, so that a request for less than one week’s vacation cannot prevent another employee from taking a full week of vacation. A full week of vacation shall be defined as Monday through Sunday. g) Requests for vacation for other periods outside of peak times shall be submitted by the employee to their immediate supervisor not less than three (3) weeks prior to the first day of the vacation period. The immediate supervisor shall reply within one (1) week from the date of the request. These requests shall be considered on the basis of first come first served. h) If a request is submitted outside of the time period outlined above or additional vacation time becomes available, it may be approved at the Employer's discretion provided no employee, who submitted in compliance with the above timelines, was denied the same time period.

  • Company Policies and Procedures 7.1.1 The Company will ensure that Employees are able to readily access Company policies and procedures that apply to the Employees. 7.1.2 The Employees will observe and act in accordance with Company policies and procedures that apply to the Employees, as implemented and amended from time to time.

  • Company Procedures Whenever the holders of Registrable Securities have requested that any Registrable Securities be registered pursuant to this Agreement, the Company shall use its best efforts to effect the registration and the sale of such Registrable Securities in accordance with the intended method of disposition thereof, and pursuant thereto the Company shall as expeditiously as possible: (a) prepare and file with the Securities and Exchange Commission a registration statement with respect to such Registrable Securities and use best efforts to cause such registration statement to become effective as soon as possible (provided that before filing a registration statement or prospectus or any amendments or supplements thereto, the Company shall furnish to the one counsel selected by the holders of a majority of the Registrable Securities included in such registration copies of all such documents proposed to be filed); (b) prepare and file (within 60 days, in the case of a request for registration pursuant to Section 2.1(a)) with the Securities and Exchange Commission such amendments and supplements to such registration statement and the prospectus used in connection therewith as may be necessary to keep such registration statement effective for a period of not less than 120 days (or, if such registration statement is pursuant to a Short-Form Registration, then for a period that shall be necessary to keep such registration statement effective for the period that shall be adequate to sell all Registrable Securities covered thereby) and comply with the provisions of the Securities Act with respect to the disposition of all securities covered by such registration statement during such period in accordance with the intended methods of disposition by the sellers thereof set forth in such registration statement; provided, however, that such 120-day period shall be extended for a period of time equal to the period the Stockholders are required to refrain, at the request of an underwriter of Common Stock (or other securities) of the Company, from selling any securities included in such registration; (c) furnish to the holders of Registrable Securities being registered such number of copies of such registration statement, each amendment and supplement thereto, the prospectus included in such registration statement (including each preliminary prospectus), and such other documents as each such holder may reasonably request to facilitate the disposition of the Registrable Securities owned by such holder; (d) use best efforts to register or qualify, if necessary, the Registrable Securities being registered under such other securities or blue sky laws of such jurisdictions as any holder of such Registrable Securities reasonably requests and do any and all other acts and things that may be reasonably necessary or advisable to enable such holder to consummate the disposition in such jurisdictions of the Registrable Securities owned by such holder (provided that the Company shall not be required to: (i) qualify generally to do business in any jurisdiction where it would not otherwise be required to qualify; (ii) subject itself to taxation in any such jurisdiction; or (iii) consent to general service of process in any such jurisdiction); (e) in the event of the issuance of any stop order suspending the effectiveness of a registration statement, or of any order suspending or preventing the use of any related prospectus or suspending the qualification of any securities included in such registration statement for sale in any jurisdiction, use best efforts promptly to obtain the withdrawal of such order; (f) notify each holder of the Registrable Securities included in an offering hereunder, at any time when a prospectus relating thereto is required to be delivered under the Securities Act, of the happening of any event as a result of which the prospectus included in such registration statement contains an untrue statement of a material fact or omits any fact necessary to make the statements therein not misleading, and, at the request of any such holder, the Company shall prepare a supplement or amendment to such prospectus so that, as thereafter delivered to the purchasers of such Registrable Securities, such prospectus shall not contain an untrue statement of a material fact or omit to state any fact necessary to make the statements therein not misleading; (g) cause all such Registrable Securities included in an offering hereunder to be listed on any national stock exchange on which any Common Stock is listed, or, if the Common Stock is not listed on any national stock exchange, the Company shall use best efforts to qualify the Registrable Securities for inclusion on The Nasdaq Stock Market and, if listed on The Nasdaq Stock Market use its best efforts to secure designation of all such Registrable Securities covered by such registration statement as a Nasdaq “national market system security” within the meaning of Rule 11Aa2-1 of the Securities and Exchange Commission or, failing that, to secure The Nasdaq Stock Market’s authorization for such Registrable Securities and, without limiting the generality of the foregoing, to arrange for at least two (2) market makers to register as such with respect to such Registrable Securities with the National Association of Securities Dealers; (h) provide a transfer agent and registrar for all Registrable Securities included in an offering hereunder not later than the effective date of such registration statement; (i) enter into such customary agreements (including underwriting agreements in customary form) and take all such other reasonable actions to expedite or facilitate the disposition of the Registrable Securities including in an offering hereunder (including effecting a stock split or a combination of shares); (j) make available for inspection at the Company’s principal office (during normal business hours and upon reasonable notice) by any holder of Registrable Securities, any underwriter participating in any disposition pursuant to such registration statement, and any attorney, accountant, or other agent retained by any such holder or underwriter, all financial and other records, pertinent corporate documents and properties of the Company, and cause the Company’s officers, directors, employees, and independent accountants to supply all information reasonably requested by any such holder, underwriter, attorney, accountant, or agent in connection with such registration statement; (k) comply with all applicable rules and regulations of the Securities and Exchange Commission, and make available to its security holders, as soon as reasonably practicable, an earnings statement covering the period of at least 12 months beginning with the first day of the Company’s first full calendar quarter after the effective date of the registration statement, which earnings statement shall satisfy the provisions of Section 11(a) of the Securities Act and Rule 158 thereunder; (l) permit any holder of Registrable Securities included in an offering hereunder which holder, in the sole and exclusive judgment of such holder, might be deemed to be an underwriter or a controlling person of the Company, to participate in the preparation of such registration or comparable statement and to require the insertion therein of material, furnished to the Company in writing, which in the reasonable judgment of the Company and its counsel should be included; (m) obtain from its counsel an opinion or opinions in customary form and substance; (n) obtain a cold comfort letter from the Company’s independent public accountants in customary form and covering such matters of the type customarily covered by cold comfort letters as the holders of a majority of the Registrable Securities being registered reasonably request (provided that such Registrable Securities constitute at least 10% of the securities covered by such registration statement); (o) notify each selling Stockholder, promptly after the Company receives notice thereof, of the time when such registration statement has been declared effective or a supplement to any prospectus forming a part of such registration statement has been filed; (p) after such registration statement becomes effective, notify each selling Stockholder of any request by the Securities and Exchange Commission that the Company amend or supplement such registration statement or prospectus; and (q) take all other actions reasonably necessary to effect the registration of the Registrable Securities contemplated hereby.