Common use of Preliminary examination for Determination of Responsiveness Clause in Contracts

Preliminary examination for Determination of Responsiveness. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided for in the preliminary evaluation criteria outlined below. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further. S/NO. REQUIREMENTS YES/NO 1. The Tenderer MUST provide a copy of Certificate of Registration for Sole Proprietorship and Partnership or Incorporation certificate for Limited Companies 2. Tenderer MUST provide a valid copy of Business License/Permit for the Year 2025 from the County Government where the business is located 3. Submit a copy of Valid Tax Compliance Certificate issued by the Kenya Revenue Authority (Tax Certificate must be valid at the date of tender opening) 4. Submit a duly filled, signed and stamped Form of Tender indicating prices in the prescribed format in the tender document 5. Tenderers MUST provide a copy of Form CR12 for Limited Companies issued by the Registrar of Companies that indicates the ownership of the company (not older than 6 months, as at the date of the tender opening). A copy of Partnership Deed for Partnership Companies and CR13 for Sole Proprietor (not older than 6 months, as at the date of the tender opening). 6. Duly filled, signed and stamped Confidential Business Questionnaire Form 7. Bidders MUST sequentially serialize all pages of each Tender Document and properly bound (spiral or perfect cover, hard cover or case bound) 8. Duly filled, signed and stamped Certificate of Independent Tender Form Provided 9. Duly filled, signed and stamped Self-Declaration Form that the tenderer is not debarred in the matter of Public Procurement Asset and Disposal Act, 2015 10. Duly filled, signed and stamped Self-Declaration Form that the person/tenderer will not engage in any corrupt or fraudulent practice 11. ▇▇▇▇ filled, signed and stamped Self-Declaration Form that the declaration & commitment to the Code of Ethics 12. Duly filled, signed and stamped Tender Information Form in the format provided 13. Must attach Power of Attorney or a written authorization clearly indicating who is the tenderers authorized representative. The 31 | P a g e tenderer’s representative must be the one to duly fill, date, and sign all the documents required for submission 14. Attach a copy of Valid AGPO Registration Certificate 15. Demonstration of membership to the International Air Transport Association (IATA) attach valid certificate. 16. Demonstration of Membership to the Kenya Association of Travel Agents (KATA) Attach a valid certificate. KEY: ✓ PASS X FAIL NOTE: None responsive bidders in preliminary evaluations shall be disqualified from further evaluation.

Preliminary examination for Determination of Responsiveness. 3.1. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided for in the preliminary evaluation criteria outlined below. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further. S/NO. REQUIREMENTS YES/NO 1. The Tenderer MUST provide a copy MR1 Certified Copy of Certificate of Incorporation/Registration Certificate MR2 Copy of Valid Current KRA Tax Compliance Certificate. Subject to TCC checker MR3 Copy of PIN certificate from KRA indicating relevant tax obligation(s) MR4 Certified Copy of current CR 12 for Sole Proprietorship and Partnership or Incorporation certificate for Limited Companies 2. Tenderer MUST provide a valid copy of Business License/Permit for limited companies issued in the Year 2025 last 6 months as from the County Government date of tender submission. MR5 Certified Copy of International Air Transport Association (IATA) registration MR6 Copy of current Business License where the business is located 3. Submit a copy of Valid Tax Compliance Certificate issued by the Kenya Revenue Authority (Tax Certificate must be valid at the date of tender opening) 4. Submit a duly located MR7 ▇▇▇▇ filled, signed and stamped Form of Tender indicating prices in the prescribed format in the tender document 5. Tenderers MUST provide a copy of Form CR12 for Limited Companies issued by the Registrar of Companies that indicates the ownership of the company (not older than 6 months, as at the date of the tender opening). A copy of Partnership Deed for Partnership Companies and CR13 for Sole Proprietor (not older than 6 months, as at the date of the tender opening). 6. Duly filled, signed and stamped Confidential Business Questionnaire Form 7. Bidders MUST sequentially serialize all pages of each Tender Document and properly bound (spiral or perfect cover, hard cover or case bound) 8. Duly filled, signed and stamped Certificate of Independent Tender Form Provided 9. Duly filled, signed and stamped self-declaration form • Self-Declaration Form 1 (self-declaration that the person / tenderer is not debarred in the matter of the Public Procurement and Asset and Disposal Act, 2015 10. Duly filled, signed and stamped Act 2015- FORM SD1 as attached • Self-Declaration Form that the person/tenderer will not engage in any corrupt or fraudulent practice 11. practice- FORM SD2 as attached MR8 Must submit a duly filled a Tender’s eligibility: Confidential Business Questionnaire Form in the format provided MR9 Serialization of all pages of the tender document by the bidder from page one up to the last including attachments/appendixes not handwritten MR10 ▇▇▇▇ filled, signed and stamped Self-Declaration Certificate of Independent Tender Determination Form that in the declaration & commitment to the Code of Ethics 12. format provided MR11 Must submit bank reference letter stating your credit worthiness MR 12 Duly filled, signed and stamped Tender Information Declaration and Commitment to Code of Ethics Form in the format provided 13provided MR 13 Duly filled, signed and stamped Tenderer Information Form MR Must submit a valid AGPO Certificate-Women category Bidders who fail to meet any of each of the above MADATORY REQUIREMENT will not proceed to technical evaluation TR1 Evidence of having undertaken similar air ticketing services to government institution (4 contracts) Provide reference Letters /LPOs, contracts, Invoices each not less than 100,000/= (5 marks each) 40 TR2 Submit proof of Physical Facilities Provide evidence of physical location i.e copy of title or lease documents 5 TR3 Credit facility; Show proof that you can undertake credit facilities before payment is done for the air ticketing services Service on credit that can be given before payment is made; • More than 1,500,000/= (20marks) • 800,000-1,500,000/= (15 marks) • Below 800,000/= (10 marks) 20 TR4 Certified Audited Accounts by a Public Accountant for the last Three (3) (5 marks for each year) 15 TR5 Proof of history of non-performance contract; Non-performance of a contract did not occur within the last 5 years prior to the deadline for application submission, based on all information on fully settled disputes or litigation. Must attach Power of Attorney A fully settled dispute or a written authorization clearly indicating who litigation is one that has been resolved in accordance with the tenderers authorized representative. The 31 | P a g e tenderer’s representative must be Dispute Resolution Mechanism under the one to duly fill, daterespective contract, and sign where all the documents required for submission 14. Attach a copy of Valid AGPO Registration Certificate 15. Demonstration of membership appeal instances available to the International Air Transport Association bidder have been exhausted. Forms Must be attached Forms Must be Dully signed and stamped (IATA20 marks) attach valid certificate. 16. Demonstration of Membership to the Kenya Association of Travel Agents (KATA) Attach a valid certificate. KEY: ✓ PASS X FAIL NOTE: None responsive bidders in preliminary evaluations shall be disqualified from further evaluation.20

Preliminary examination for Determination of Responsiveness. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided of “Part 2–Procuring Entity's Services Requirements”, including checking for in the preliminary evaluation criteria outlined belowtenders with unacceptable errors, abnormally low tenders, abnormally high tenders and tenders that are front loaded. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how guidelines onhow to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive beconsidered irresponsive and will not be considered further. S/NO. REQUIREMENTS YES/NO 1. The Tenderer MUST provide a copy of Certificate No MANDATORY REQUIREMENT MR1 Copy of Registration Certificate /Certificate of Incorporation MR2 Must have a registered garage/workshop in Garissa County MR3 Valid tax compliance certificate MR4 Copy of CURRENT CR12 or Copy of ID for Sole Proprietorship and Partnership proprietors/ or Incorporation certificate for Limited Companies 2. Tenderer MUST provide a valid copy of partnership MR5 Confidential Business License/Permit for the Year 2025 from the County Government where the business is located 3. Submit a copy of Valid Tax Compliance Certificate issued by the Kenya Revenue Authority (Tax Certificate must be valid at the date of tender opening) 4. Submit a Questionnaire duly filled, signed and & stamped Form of Tender indicating prices in the prescribed format in the tender document 5. Tenderers MUST provide a copy of Form CR12 for Limited Companies issued by the Registrar of Companies that indicates the ownership of the company (not older than 6 months, as at the date of the tender opening). A copy of Partnership Deed for Partnership Companies and CR13 for Sole Proprietor (not older than 6 months, as at the date of the tender opening). 6. Duly filled, signed and stamped Confidential Business Questionnaire Form 7. Bidders MUST sequentially serialize all pages of each Tender Document and properly bound (spiral or perfect cover, hard cover or case bound) 8. Duly filled, signed and stamped Certificate of Independent Tender Form Provided 9. Duly filled, signed and stamped Self-Declaration Form that the tenderer is not debarred in the matter of Public Procurement Asset and Disposal Act, 2015 10. Duly filled, signed and stamped Self-Declaration Form that the person/tenderer will not engage in any corrupt or fraudulent practice 11. MR6 ▇▇▇▇ filled, signed and stamped Self-Declaration Form that of Tender MR7 ▇▇▇▇▇▇ documents must be submitted in the declaration & commitment right format. The tender document MUST be PAGINATED/SERIAL NUMBERED and TAPE BINDED. All bidders are required to submit their documents paginated in a continuous ascending order from the first page to the Code lastin this format; (i.e. 1, 2, 3 n where n is the last page). MR8 The tender has been duly signed by the person lawfully authorized to do so throh the Tender specific Power of Ethics 12. Duly filled, Attorney MR9 ▇▇▇▇ filled signed and stamped Self Declaration form that the tenderer is not debarred inthe matter of PPADA 2015 MR10 ▇▇▇▇ filled signed and stamped Self Declaration form that the tenderer will not engage inany corrupt or Fraudulent Practice. MR11 Duly filled Certificate of Independent Tender Declaration MR12 Duly filled Tender Information Form in the format provided 13. Must attach Power of Attorney or a written authorization clearly indicating who is the tenderers authorized representative. The 31 | P a g e tenderer’s representative must be the one to duly fill, date, and sign all the documents required for submission 14. Attach a copy of Valid AGPO Registration Certificate 15. Demonstration of membership to the International Air Transport Association (IATA) attach valid certificate. 16. Demonstration of Membership to the Kenya Association of Travel Agents (KATA) Attach a valid certificate. KEY: ✓ PASS X FAIL NOTE: None responsive bidders in preliminary evaluations shall be disqualified from further evaluation.Form

Preliminary examination for Determination of Responsiveness. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided for in the preliminary evaluation criteria outlined below. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further. S/NO. REQUIREMENTS YES/NO. 1. The Tenderer MUST provide Must attach a copy certificate of Certificate of Registration for Sole Proprietorship and Partnership registration or Incorporation certificate for Limited Companiesincorporation Must meet 2. Tenderer MUST provide a valid A copy of recent (within the last 12 months) CR12 form from registrar of companies for Limited Companies OR Copies of National Identification cards for owners of a Registered Business License/Permit for the Year 2025 from the County Government where the business is locatedMust meet 3. Submit Must submit a copy of Current Valid Tax Compliance Certificate issued by the Kenya Revenue Authority (Tax Certificate must be valid at the date of tender opening)from KRA Must meet 4. Submit Tender form (on a letter head showing the tenderers complete name and business address) duly filled, signed completed and stamped signed. The Form of Tender indicating prices in shall include the prescribed format in the tender document 5. Tenderers MUST provide a copy of Form CR12 for Limited Companies issued following Forms duly completed and signed by the Registrar of Companies that indicates the ownership of the company (not older than 6 months, as at the date of the tender opening). A copy of Partnership Deed for Partnership Companies and CR13 for Sole Proprietor (not older than 6 months, as at the date of the tender opening)Tenderer or Must meet authorized representative. 6. Duly filled, signed and stamped Confidential (a) Tenderer's Eligibility-Confidential Business Questionnaire Form 7. Bidders MUST sequentially serialize all pages of each Tender Document and properly bound (spiral or perfect cover, hard cover or case bound) 8. Duly filled, signed and stamped Certificate b) Certificate of Independent Tender Form Provided 9. Duly filled, signed and stamped Determination (c) Self-Declaration Form of the Tenderer The self-declaration forms include: i. ▇▇▇▇ completed and signed self-Declaration that the tenderer person/ Tenderer is not debarred in the matter of Public Procurement Asset the PPADA 2015 ii. ▇▇▇▇ completed and Disposal Act, 2015 10. Duly filled, signed and stamped Selfself-Declaration Form that the person/tenderer person/ Tenderer will not engage in any corrupt or corrupt/fraudulent practice 11practice iii. ▇▇▇▇ filled, completed and signed declaration and stamped Self-Declaration Form that the declaration & commitment to the Code code of Ethicsethics 125. Duly filled, signed and stamped Tender Information Form in the format provided 13. Must attach Power of Attorney or a written authorization clearly indicating who is the tenderers authorized representative. The 31 | P a g e tenderer’s representative Entire tender document must be the one to duly fillsequentially serialized using numeric ( i.e 1,2,3, date, and sign all the documents required for submissionn) Must meet 146. Attach a copy of Valid AGPO Registration Certificate 15valid trading license / Single Business Permit Must meet 7. Demonstration ▇▇▇▇ filled and signed priced Schedule of membership to the International Air Transport Association (IATA) attach valid certificate. 16. Demonstration of Membership to the Kenya Association of Travel Agents (KATA) Attach a valid certificate. KEY: ✓ PASS X FAIL NOTE: None responsive bidders in preliminary evaluations shall be disqualified from further evaluation.Requirements Must meet