Common use of Preliminary examination for Determination of Responsiveness Clause in Contracts

Preliminary examination for Determination of Responsiveness. 3.1. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided for in the preliminary evaluation criteria outlined below. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further. MR1 Certified Copy of Certificate of Incorporation/Registration Certificate MR2 Copy of Valid Current KRA Tax Compliance Certificate. Subject to TCC checker MR3 Copy of PIN certificate from KRA indicating relevant tax obligation(s) MR4 Certified Copy of current CR 12 for limited companies issued in the last 12 months as from the MR5 Food hygiene license from relevant Government Agencies/Certification by Public Health is a MUST. MR6 Copy of current Business License where the business is located MR7 Must submit a duly filled a Tender’s eligibility: Confidential Business Questionnaire Form in the format provided MR 8 MUST Submit an original and one copy of the tender documents MR 9 MUST attach a dully executed authorization/ Power of Attorney for company with more than one director (Not applicable for sole proprietorships) MR 10 MUST provide a duly completed and signed and stamped Price schedule and stamped by the tenderer in the format provided. MR11 Serialization of all pages of the tender document by the bidder from page one up to the last including attachments/appendixes not handwritten MR12 Must submit bank reference letter stating your credit worthiness

Preliminary examination for Determination of Responsiveness. 3.1. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided of “Part 2–Procuring Entity's Services Requirements”, including checking for in the preliminary evaluation criteria outlined belowtenders with unacceptable errors, abnormally low tenders, abnormally high tenders and tenders that are front loaded. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how guidelines onhow to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive beconsidered irresponsive and will not be considered further. S/No MANDATORY REQUIREMENT MR1 Certified Copy of Certificate of Incorporation/Registration Certificate /Certificate of Incorporation MR2 Must have a registered garage/workshop in Garissa County MR3 Valid tax compliance certificate MR4 Copy of Valid Current KRA Tax Compliance Certificate. Subject to TCC checker MR3 CURRENT CR12 or Copy of PIN certificate from KRA indicating relevant tax obligation(s) MR4 Certified Copy of current CR 12 ID for limited companies issued in the last 12 months as from the Sole proprietors/ or partnership MR5 Food hygiene license from relevant Government Agencies/Certification by Public Health is a MUST. MR6 Copy of current Business License where the business is located MR7 Must submit a duly filled a Tender’s eligibility: Confidential Business Questionnaire duly filled, signed & stamped MR6 ▇▇▇▇ filled, signed and stamped Form of Tender MR7 ▇▇▇▇▇▇ documents must be submitted in the format provided MR 8 right format. The tender document MUST Submit an original bePAGINATED/SERIAL NUMBERED and one copy of TAPE BINDED. All bidders are required to submit their documents paginated in a continuous ascending order from the first page to the lastin this format; (i.e. 1, 2, 3 n where n is the last page). MR8 The tender documents MR 9 MUST attach a dully executed authorization/ has been duly signed by the person lawfully authorized to do so throh the Tender specific Power of Attorney for company with more than one director (Not applicable for sole proprietorships) MR 10 MUST provide a duly completed and MR9 ▇▇▇▇ filled signed and stamped Price schedule Self Declaration form that the tenderer is not debarred inthe matter of PPADA 2015 MR10 ▇▇▇▇ filled signed and stamped by Self Declaration form that the tenderer in the format providedwill not engage inany corrupt or Fraudulent Practice. MR11 Serialization Duly filled Certificate of all pages of the tender document by the bidder from page one up to the last including attachments/appendixes not handwritten Independent Tender Declaration MR12 Must submit bank reference letter stating your credit worthinessDuly filled Tender Information Form

Preliminary examination for Determination of Responsiveness. 3.1. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided of “Part 2–Procuring Entity's Services Requirements”, including checking for in the preliminary evaluation criteria outlined belowtenders with unacceptable errors, abnormally low tenders, abnormally high tenders and tenders that are front loaded. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide guidelines on how to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive irresponsive and will not be considered further. S/No MANDATORY REQUIREMENT MR1 Certified Copy of Certificate of Incorporation/Registration Certificate /Certificate of Incorporation MR2 Copy of single Business Permit from the counties of our jurisdiction – The permit will determine the county to be considered for MR3 Valid Current KRA Tax Compliance Certificate. Subject to TCC checker MR3 tax compliance certificate MR4 Copy of PIN certificate from KRA indicating relevant tax obligation(s) MR4 Certified CURRENT CR12 or Copy of current CR 12 ID for limited companies issued in the last 12 months as from the Sole proprietors/ or partnership MR5 Food hygiene license from relevant Government Agencies/Certification by Public Health is a MUST. MR6 Copy of current Business License where the business is located MR7 Must submit a duly filled a Tender’s eligibility: Confidential Business Questionnaire duly filled, signed & stamped MR6 ▇▇▇▇ filled, signed and stamped Form in of Tender MR7 Must provide Proof of ownership of Logbook for water ▇▇▇▇▇▇ MR8 The tender has been duly signed by the format provided MR 8 MUST Submit an original and one copy of person lawfully authorized to do so through the tender documents MR 9 MUST attach a dully executed authorization/ Tender specific Power of Attorney for company with more than one director (Not applicable for sole proprietorships) MR 10 MUST provide a duly completed and MR9 ▇▇▇▇ filled signed and stamped Price schedule Self Declaration form that the tenderer is not debarred in the matter of PPADA 2015 MR10 ▇▇▇▇ filled signed and stamped by Self Declaration form that the tenderer will not engage in the format providedany corrupt or Fraudulent Practice. MR11 Serialization Duly filled Certificate of all pages of the tender document by the bidder from page one up to the last including attachments/appendixes not handwritten Independent Tender Declaration MR12 Must submit bank reference letter stating your credit worthinessDuly filled Tender Information Form

Preliminary examination for Determination of Responsiveness. 3.1. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided for in the preliminary evaluation criteria outlined below. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further. In particular, preliminary examination will be carried out as shown in the table below. MR1 Certified Copy Submit a copy of Certificate of IncorporationRegistration/Registration Certificate Incorporation (Legal Structure) MR2 Copy Current Trading from the relevant Governance License MR 3 Current Professional Indemnity Policy of Valid Current KRA minimum amount of Ksh. 10 million MR4 Submit a copy of Tax Compliance CertificateCertificate issued by KRA, valid as at the tender closing date. Subject to TCC checker MR3 Copy of PIN certificate from KRA indicating relevant tax obligation(s) MR4 Certified Copy of current CR 12 for limited companies issued in the last 12 months as from the MR5 Food hygiene license from relevant Government Agencies/Certification by Public Health is a MUST. MR6 Copy of current Business License where the business is located MR7 Must submit a Provide duly filled a Tender’s eligibility: completed Confidential Business Questionnaire Form in the format provided MR 8 MUST Submit an original and one copy of the tender documents MR 9 MUST attach a dully executed authorization/ Power of Attorney for company with more than one director (Not applicable for sole proprietorships) MR 10 MUST provide a duly completed and signed and stamped Price schedule and stamped by the tenderer Profile in the format provided. MR11 Serialization MR6 Provide current valid Auctioneers Practicing License issued by Auctioneers Licensing Board (CLASS B) MR7 The written confirmation of all pages authorization to sign on behalf of the Tenderer shall consist of: The Power of Attorney MR8 Submit with the tender document by a Bid Bond (Tender Security) of Kshs 50,000.00 in the bidder from page one up format provided in the tender document. MR9 Tendering Forms – To be dully filled as follows: Tenderer's eligibility – Confidential Business Questionnaire Certificate of Independent Tender Determination Self Declaration Forms – SD1 Self Declaration Forms – SD2 Declaration and Commitment to the last including attachments/appendixes not handwritten MR12 Must submit bank reference letter stating your credit worthinessCode of Ethics Appendix 1 – Fraud & Corruption