Common use of Procedure to be Followed Clause in Contracts

Procedure to be Followed. 21.3.1 Performance evaluation reports shall be made on adopted forms (#1830) and shall be prepared by the employee’s immediate supervisor if possible. The form shall be reviewed and signed by the next higher supervisor, if the overall evaluation is unsatisfactory. Any conduct not directly observed by the evaluator will be investigated first by the evaluator before being placed in the evaluation. Information of a derogatory nature shall not be used on the employee’s evaluation unless previously presented in writing. Any negative evaluation shall include a specific recommendation for improvement. 21.3.2 The immediate supervisor or next higher-level supervisor shall present the performance evaluation report to the employee and shall discuss it with him/her. The evaluation form shall be signed by the employee to indicate receipt, and he/she shall be given a signed copy. If the employee is unavailable to receive and discuss the annual evaluation, time tables will be considered met when a copy of the evaluation is mailed to the employee’s mailing address by April 30. Upon the employee’s return to duty, the supervisor shall schedule a meeting to discuss the evaluation with the employee. 21.3.3 Performance evaluation reports shall be filed in the employee’s personnel records and shall be available for review in connection with promotional examinations and disciplinary actions. All personnel files shall be kept in confidence and shall be available for inspection only to other employees of the district when actually necessary in the proper administration of the district affairs or the supervision of the employee. 21.3.4 If a permanent employee should receive an evaluation with any rating, which is unsatisfactory, he/she shall be given a written improvement plan along with the evaluation, which shall be effective immediately, if the employee is available. If the employee is not available, it shall be effective upon the first available time. The improvement plan, in conjunction with a conference with the employee, will provide guidance to the employee in order to assist him/her in correction any deficiencies and improving performance. With thirty (30) to sixty (60) working days of the effective date of the performance improvement plan, the employee shall be issued a new performance evaluation. Said evaluation, shall be attached to the original evaluation and shall fall under the provisions of 21.3.3.

Procedure to be Followed. 21.3.1 8.5.1 Performance evaluation review reports shall be made on adopted forms prescribed by the Agreement (#1830) see Appendix G), and shall be prepared written by the employee’s 's immediate supervisor if possiblesupervisor. The form shall be reviewed and signed by the next higher supervisor, if the overall evaluation is unsatisfactory. Any conduct not directly observed by the evaluator will be investigated first by the evaluator before being placed in the evaluation. Information of a derogatory nature shall not be used on the employee’s evaluation unless previously presented in writing. Any negative evaluation shall include a specific recommendation for improvementappropriate Assistant Superintendent or Divisional Director. 21.3.2 8.5.2 All performance reviews shall provide an opportunity for discussion between the employee and the reviewer. 8.5.3 The immediate supervisor or next higher-level supervisor shall present the performance evaluation review report to the employee and shall discuss it with him/herthe employee. For classroom staff, the site teacher is strongly encouraged to participate in the process as much as they are able. The evaluation performance review form shall be signed by the employee to indicate receipt, and he/she the employee shall be given a signed copycopy at the time of the review. If When the employee is unavailable no longer supervised by the person preparing the performance review, it may be delivered by certified mail. The employee will have the right to receive review and discuss the annual evaluation, time tables will respond to any comment and such responses shall be considered met when a copy of the evaluation is mailed to included in the employee’s mailing address by April 30. Upon the employee’s return to duty's personnel file. 8.5.4 If an employee performance problem develops, the supervisor shall schedule a meeting either party is encouraged to discuss the evaluation with problem before a formal written Notice of Unsatisfactory Service is initiated or a performance review is due. 8.5.5 No performance review shall be based solely upon hearsay statements but shall be based primarily upon the direct observation and/or knowledge of the reviewer. 8.5.6 Any negative performance review will include specific recommendations for improvements and appropriate time lines to a l l o w f o r i m p r o v e m e n t s to o c c u r . The employee will have the right to review and respond to any statement and such response shall be included in the employee's personnel file. An employee wishing to respond shall have fifteen (15) working days subsequent to the performance review. 21.3.3 8.5.7 Performance evaluation review reports shall be filed in the employee’s 's personnel records in the Human Resources Department and shall be available for review by staff authorized by the statutes in connection with promotional examinations and disciplinary actions. All personnel files shall be kept in confidence and shall be available for inspection only to other employees of the district when actually necessary in the proper administration of the district affairs or the supervision of the employeed i s c i p l i n a r y action. 21.3.4 If a permanent employee should receive an evaluation with any rating, which is unsatisfactory, he/she shall be given a written improvement plan along with the evaluation, which shall be effective immediately, if the employee is available. If the employee is not available, it shall be effective upon the first available time. The improvement plan, in conjunction with a conference with the employee, will provide guidance to the employee in order to assist him/her in correction any deficiencies and improving performance. With thirty (30) to sixty (60) working days of the effective date of the performance improvement plan, the employee shall be issued a new performance evaluation. Said evaluation, shall be attached to the original evaluation and shall fall under the provisions of 21.3.3.