Common use of PROCEDURE TO SELECT, APPOINT AND MANAGE SUB-CONTRACTORS Clause in Contracts

PROCEDURE TO SELECT, APPOINT AND MANAGE SUB-CONTRACTORS. ▇▇▇▇▇▇▇ carries out the majority of work in-house and our resources include over 900 trained and experienced operatives, a fleet of modern transport vehicles and a wide range of tools and equipment. We utilise the expertise of our network of pre-approved sub-contractors to carry out specialist tasks, namely: Electrical Mechanical Groundworks Craneage Transport The majority of the subcontractors have excellent successful long-term relationships with the ▇▇▇▇▇▇▇ group built up over many years. 1. All new subcontractors are assessed in line with our Vendor Assessment Policy (copy enclosed within Appendix B4.2) required to complete our Supplier-Contractor Approval Questionnaire (copy enclosed within Appendix B4.3) which requests details of the following: Third party approvals such as ▇▇▇▇, SafeContractor, ISO Licences and qualifications Copies of health and safety, HR, environmental and quality policies Capacity and resources including staff numbers and machinery Workforce training and competency testing Organisation and corporate structure The completed Questionnaires are evaluated by our Procurement Department and Safety, Environmental and Quality (HSEQ) Manager against our requirements. Successful Subcontractors then sign up to a Service Level Agreement and agree to comply with ▇▇▇▇▇▇▇ processes and procedures. They are then added to a supplier database within Navision which can be accessed by ▇▇▇▇▇▇▇ employees. Prior to commencing works, subcontractors undergo a Pre-Site Briefing and site specific induction. Every subcontractor is monitored on site throughout Installation by the Contract Manager and performance is rated at the end of each project using the Subcontractor Feedback Form (copy included in Appendix B4.4). Contractors are rated 1 to 10 on a range of factors including Health, Safety and Environmental Performance Supervision Quality Completion on time Attitude - flexibility and co-operation with other sub-contractors Supply of test certification and O&M information. The Contract Manager will discuss any issues with the subcontractor to give them the opportunity to implement improvements. The survey forms are collated by the Procurement Department who record scores against the supplier record on the approved list. This feeds into our Active Vendor Rating System and assists in the annual review process, when subcontractors’ status on the approved list is evaluated to drive improvements. As part of this process Top performing suppliers receive awards and certificates.

PROCEDURE TO SELECT, APPOINT AND MANAGE SUB-CONTRACTORS. ▇▇▇▇▇▇▇ carries out operate ‘A’, ‘B’ and ‘C’ graded ‘approved lists’ for sub contractors, only those on the majority of work in-house list are asked to quote for work. They must comply with all ▇▇▇▇▇▇ regimes and our resources include over 900 trained policies, especially Welfare, Health and experienced operatives, a fleet of modern transport vehicles Safety and Quality Assurance. A Subcontractor’s Information sheet and a wide range of tools Contractor Questionnaire form are used by potential sub contractors who wish to join the Approved Lists. Applications must be accompanied by references which are verified by the Procurement Manager. Subcontractor Assessment Rules and equipment. We utilise the expertise of our network of pre-approved sub-contractors a Subcontractor Appraisal Form are used to carry out specialist tasks, namely: Electrical Mechanical Groundworks Craneage Transport The majority of the manage subcontractors have excellent successful long-term relationships with on the ▇▇▇▇▇▇▇ group built up over many years. 1approved list. The criteria evaluated are availability and previous performance, accreditations, compliance and accuracy of quotations, financial standing, quality of work, compliance with programme, tidiness, awareness and application of HSE requirements, insurances, quality of RAMS and Client’s perceptions. All new subcontractors are assessed in line with our Vendor Assessment Policy (copy enclosed within Appendix B4.2) required to complete our Supplier-Contractor Approval Questionnaire (copy enclosed within Appendix B4.3) which requests details must supply evidence of the following: Third party approvals such as their Health and Safety Policy, ▇▇▇▇, SafeContractorSafe-T-Cert, ISO Licences or similar accreditations; these are verified by the Procurement Manager. Re-assessment occurs after every contract. An application requires submission of HSE Policy and Statement, the name and qualifications Copies of health the person in charge of HSE, details of HSE training in the previous twelve months, competence cards, membership of trade or professional organisations, accident statistics, enforcement notices and safetyprosecutions in the previous three years are also required. Subcontractor employees undergo relevant security vetting: POCVA, HRCriminal Records Bureau, environmental Access NI, Vetting and quality policies Capacity Barring (Scotland), Ministry of Defence, Prison Service, and resources including staff numbers any other requisite security vetting as determined by the contract and machinery Workforce training jurisdiction. Any employee failing to meet the required standards, or indicating alcohol or substance abuse, will not be acceptable. For new applications at least two references which can be used to verify all information submitted are required. Each category is mathematically graded by the Procurement, Production and competency testing Organisation Site Managers during the contract and corporate structure The completed Questionnaires reviewed with the sub contractor on completion. Financial considerations are evaluated normally ascertained by our Procurement Department knowledge of the sub contractor, business record, number of employees, turnover, current workload and Safetysupplier credit references. For larger contracts more formal credit checks are applied. Subcontractors are monitored on site by the Site Manager, Environmental and/or the Contracts Manager and Quality (HSEQ) Manager against our requirementsare subject to Health and Safety inspections. Successful Subcontractors then sign up to a Service Level Agreement and agree to comply with ▇All contracts are reviewed weekly by the full ▇▇▇▇▇▇ processes team (including review of subcontractor performance), matters of concern are addressed following the meeting. If this involves a delay for some reason then acceleration to maintain programme is assessed and procedures. They the additional resources required are then added to a supplier database within Navision which can be accessed by ▇▇▇▇▇▇▇ employees. Prior to commencing works, subcontractors undergo a Pre-Site Briefing and site specific induction. Every subcontractor is monitored on site throughout Installation by the Contract Manager and performance is rated at the end of each project using the Subcontractor Feedback Form (copy included in Appendix B4.4). Contractors are rated 1 to 10 on a range of factors including Health, Safety and Environmental Performance Supervision Quality Completion on time Attitude - flexibility and co-operation with other sub-contractors Supply of test certification and O&M information. The Contract Manager will discuss any issues with the subcontractor to give them the opportunity to implement improvements. The survey forms are collated by the Procurement Department who record scores against the supplier record on the approved list. This feeds into our Active Vendor Rating System and assists in the annual review process, when subcontractors’ status on the approved list is evaluated to drive improvements. As part of this process Top performing suppliers receive awards and certificatesidentified.