Common use of Procedures for Scheduled Evaluation Clause in Contracts

Procedures for Scheduled Evaluation. 12.3.1 Non-Permanent teachers shall be evaluated by management personnel during each year of non-permanent status. 12.3.2 Permanent teachers, with less than 10 years of service, shall be evaluated every other year of service and may be evaluated on a more frequent basis if necessary or desired. If a permanent teacher is to be made subject to the regular formal evaluation schedule in a year when he/she would normally be exempt, that teacher shall be notified in writing no later than the twentieth (20th) day of instruction, the notification to include a rationale. 12.3.2.1 Tenured unit members who have been employed by the District for at least 10 years, are highly qualified (“HQ”) as defined in 20 U.S.C. Sec. 7801 (if serving in a position that must meet the federal HQ standards) and whose most recent evaluation was rated as meeting or exceeding standards, may be evaluated on a 3, 4 or 5 year cycle with mutual agreement between the unit member and the evaluator. If the evaluator does not agree, the unit member may request a written explanation from the evaluator. The unit member or the evaluator may withdraw consent at any time. If the evaluator withdraws consent to continue the alternative evaluation cycle, the unit member may request a written explanation from the evaluator. If consent is withdrawn, the evaluation cycle set forth in section 12.3.2 shall apply. A unit member may appeal an Assistant Principal’s refusal to participate or withdraw from an alternative evaluation cycle to the Principal at the school site. The request for an alternative evaluation cycle shall be made by May 31st of a school year. 12.3.3 Each teacher shall be assigned for evaluation to a management person whose identity shall be made known to the teacher no later than the twentieth (20th) day of instruction of the year in which the teacher is to be evaluated. 12.3.4 A pre-evaluation conference shall occur no later than the thirtieth (30th) day of instruction for the purpose of explaining and clarifying the evaluation criteria as well as discussing goals and objectives entered on the Work Plan. Both evaluator and teacher shall make a good faith attempt to agree upon the teacher's goals and objectives. The employee shall be evaluated using the Evaluation Descriptors, from the California Standards for the Teaching Profession, attached to this agreement as Appendix A. 12.3.5 Where personnel serve in more than one school or program, provision shall be made for sharing information, but one administrator shall retain direct responsibility for evaluation. 12.3.6 All teachers may be observed on their professional performances and conduct for purposes of evaluation at any time during the school year. Records of observation must be presented to the evaluatee in written form before being placed in his/her personnel file. The person or persons who draft and/or place material in a teacher's (evaluation record) personnel file shall sign the material and signify the date on which such material was drafted and placed in the file. Within ten (10) days of the observation, a conference shall follow the completion of any observation of a non-permanent unit member for which a written observation report is completed. For permanent members, a conference shall be held following an observation for which a written observation is completed if either the evaluator or the unit member makes a written request for such a conference. Such a conference shall be held within ten (10) working days after the date of the request for a conference unless, for good reason, it is necessary to hold the conference at a later date. Suggestions for improvement may be reduced to writing. Records of observation must be presented to the evaluatee, with an opportunity for a post-observation conference, prior to conducting the next observation. 12.3.6.1 Subsequent to the thirtieth 30th day of instruction, but not later than April 1, in the year during which the teacher is to be evaluated, one or more formal classroom observation(s) shall occur, at least one of which shall be of at least thirty (30) minutes' duration. By mutual agreement of the teacher and the evaluator, an observation may occur prior to the thirtieth day of instruction, provided that the pre- evaluation conference has taken place. 12.3.7 Non-permanent unit members not meeting District standards (e.g. N or U) shall receive the interim evaluation report and discuss the report with the evaluator no later than January 30. 12.3.8 At least once during a permanent teacher's evaluation year, and at least twice each year for non-permanent teachers, a formal evaluation conference shall be held. Distribution of the final Summary Evaluation Report shall be made not later than thirty (30) days before the last school day scheduled on the school calendar adopted by the Governing Board. The contents of the Observation Form and the Evaluation Report shall be discussed in the conference. Comments by the evaluator will be discussed. During the final evaluation conference, attention shall be given to achievement of goals and objectives that were earlier recorded on the Certificated Staff Member Work Plan. Such evaluation meeting shall take place before the last school day scheduled on the school calendar adopted by the Governing Board. 12.3.8.1 When the evaluator or teacher deems it necessary, he/she may request the assistance of other members of the professional community to supplement the observation and evaluation activities of the designated evaluator. The professional community in this context includes other administrators and teachers in the District as well as specialists from such institutions as California State University, Hayward. 12.3.8.2 The evaluated teacher shall sign all copies of the evaluation report. One copy of the evaluation report shall be returned to the evaluator, one copy retained by the teacher, and one copy forwarded to the District Personnel Office. The teacher's signature is to acknowledge receipt of the evaluation. In the event that the teacher feels his/her evaluation was incomplete or unjust, he/she may put his/her objections in writing and have them attached to the evaluation report to be placed in his/her personnel file. 12.3.8.3 Any certificated employee who receives a negative (N or U) evaluation may, upon request, be entitled to subsequent observations, conferences and written evaluations. 12.3.9 The evaluatee is expected to comply with all written directions for professional improvement issued by his/her evaluator. In case of disagreement that cannot be resolved between them: 12.3.9.1 He/she may request a review of these directions by submitting a written response to the Superintendent/designee stating the objections to these directions. 12.3.9.2 If informal attempts to reconcile the disagreement are not successful, the Superintendent/designee shall refer the matter to an Evaluation Review Committee, consisting of him/herself, a second administrator, and a teacher to be selected by the Association.

Procedures for Scheduled Evaluation. 12.3.1 Non-Permanent teachers shall be evaluated by management personnel during each year of non-permanent status. 12.3.2 Permanent teachers, with less than 10 years of service, shall be evaluated every other year of service and may be evaluated on a more frequent basis if necessary or desired. If a permanent teacher is to be made subject to the regular formal evaluation schedule in a year when he/she would normally be exempt, that teacher shall be notified in writing no later than the twentieth (20th) day of instruction, the notification to include a rationale. 12.3.2.1 Tenured unit members who have been employed by the District for at least 10 years, are highly qualified (“HQ”) as defined in 20 U.S.C. Sec. 7801 (if serving in a position that must meet the federal HQ standards) and whose most recent evaluation was rated as meeting or exceeding standards, may be evaluated on a 3, 4 or 5 year cycle with mutual agreement between the unit member and the evaluator. If the evaluator does not agree, the unit member may request a written explanation from the evaluator. The unit member or the evaluator may withdraw consent at any time. If the evaluator withdraws consent to continue the alternative evaluation cycle, the unit member may request a written explanation from the evaluator. If consent is withdrawn, the evaluation cycle set forth in section 12.3.2 shall apply. A unit member may appeal an Assistant Principal’s refusal to participate or withdraw from an alternative evaluation cycle to the Principal at the school site. The request for an alternative evaluation cycle shall be made by May 31st of a school year. 12.3.3 Each teacher shall be assigned for evaluation to a management person whose identity shall be made known to the teacher no later than the twentieth (20th) day of instruction of the year in which the teacher is to be evaluated. 12.3.4 A pre-evaluation conference shall occur no later than the thirtieth (30th) day of instruction for the purpose of explaining and clarifying the evaluation criteria as well as discussing goals and objectives entered on the Work Plan. Both evaluator and teacher shall make a good faith attempt to agree upon the teacher's goals and objectives. The employee shall be evaluated using the Evaluation Descriptors, from the California Standards for the Teaching Profession, attached to this agreement as Appendix A. 12.3.5 Where personnel serve in more than one school or program, provision shall be made for sharing information, but one administrator shall retain direct responsibility for evaluation. 12.3.6 All teachers may be observed on their professional performances and conduct for purposes of evaluation at any time during the school year. Records of observation must be presented to the evaluatee in written form before being placed in his/her personnel file. The person or persons who draft and/or place material in a teacher's (evaluation record) personnel file shall sign the material and signify the date on which such material was drafted and placed in the file. Within ten (10) days of the observation, a conference shall follow the completion of any observation of a non-permanent unit member for which a written observation report is completed. For permanent members, a conference shall be held following an observation for which a written observation is completed if either the evaluator or the unit member makes a written request for such a conference. Such a conference shall be held within ten (10) working days after the date of the request for a conference unless, for good reason, it is necessary to hold the conference at a later date. Suggestions for improvement may be reduced to writing. Records of observation must be presented to the evaluatee, with an opportunity for a post-observation conference, prior to conducting the next observation. 12.3.6.1 Subsequent to the thirtieth 30th day of instruction, but not later than April 1, in the year during which the teacher is to be evaluated, one or more formal classroom observation(s) shall occur, at least one of which shall be of at least thirty (30) minutes' duration. By mutual agreement of the teacher and the evaluator, an observation may occur prior to the thirtieth day of instruction, provided that the pre- evaluation conference has taken place. 12.3.7 Non-permanent unit members not meeting District standards (e.g. N or U) shall receive the interim evaluation report and discuss the report with the evaluator no later than January 30. 12.3.8 At least once during a permanent teacher's evaluation year, and at least twice each year for non-permanent teachers, a formal evaluation conference shall be held. Distribution of the final Summary Evaluation Report shall be made not later than thirty (30) days before the last school day scheduled on the school calendar adopted by the Governing Board. The contents of the Observation Form and the Evaluation Report shall be discussed in the conference. Comments by the evaluator will be discussed. During the final evaluation conference, attention shall be given to achievement of goals and objectives that were earlier recorded on the Certificated Staff Member Work Plan. Such evaluation meeting shall take place before the last school day scheduled on the school calendar adopted by the Governing Board. 12.3.8.1 When the evaluator or teacher deems it necessary, he/she may request the assistance of other members of the professional community to supplement the observation and evaluation activities of the designated evaluator. The professional community in this context includes other administrators and teachers in the District as well as specialists from such institutions as California State University, Hayward. 12.3.8.2 The evaluated teacher shall sign all copies of the evaluation report. One copy of the evaluation report shall be returned to the evaluator, one copy retained by the teacher, and one copy forwarded to the District Personnel Office. The teacher's signature is to acknowledge receipt of the evaluation. In the event that the teacher feels his/her evaluation was incomplete or unjust, he/she may put his/her objections in writing and have them attached to the evaluation report to be placed in his/her personnel file. 12.3.8.3 Any certificated employee who receives a negative (N or U) evaluation may, upon request, be entitled to subsequent observations, conferences and written evaluations. 12.3.9 The evaluatee is expected to comply with all written directions for professional improvement issued by his/her evaluator. In case of disagreement that cannot be resolved between them: 12.3.9.1 He/she may request a review of these directions by submitting a written response to the Superintendent/designee stating the objections to these directions. 12.3.9.2 If informal attempts to reconcile the disagreement are not successful, the Superintendent/designee shall refer the matter to an Evaluation Review Committee, consisting of him/herself, a second administrator, and a teacher to be selected by the Association.

Procedures for Scheduled Evaluation. 12.3.1 Non-Permanent teachers shall be evaluated by management personnel during each year of non-permanent status. 12.3.2 Permanent teachers, with less than 10 years of service, shall be evaluated every other year of service and may be evaluated on a more frequent basis if necessary or desired. If a permanent teacher is to be made subject to the regular formal evaluation schedule in a year when he/she would normally be exempt, that teacher shall be notified in writing no later than the twentieth (20th) day of instruction, the notification to include a rationale. 12.3.2.1 Tenured unit members who have been employed by the District for at least 10 years, are highly qualified (“HQ”) as defined in 20 U.S.C. Sec. 7801 (if serving in a position that must meet the federal HQ standards) and whose most recent evaluation was rated as meeting or exceeding standards, may be evaluated on a 3, 4 or 5 year cycle with mutual agreement between the unit member and the evaluator. If the evaluator does not agree, the unit member may request a written explanation from the evaluator. The unit member or the evaluator may withdraw consent at any time. If the evaluator withdraws consent to continue the alternative evaluation cycle, the unit member may request a written explanation from the evaluator. If consent is withdrawn, the evaluation cycle set forth in section 12.3.2 shall apply. A unit member may appeal an Assistant Principal’s refusal to participate or withdraw from an alternative evaluation cycle to the Principal at the school site. The request for an alternative evaluation cycle shall be made by May 31st of a school year. 12.3.3 Each teacher shall be assigned for evaluation to a management person whose identity shall be made known to the teacher no later than the twentieth (20th) day of instruction of the year in which the teacher is to be evaluated. 12.3.4 A pre-evaluation conference shall occur no later than the thirtieth (30th) day of instruction for the purpose of explaining and clarifying the evaluation criteria as well as discussing goals and objectives entered on the Work Plan. Both evaluator and teacher shall make a good faith attempt to agree upon the teacher's goals and objectives. . 12.3.4.1 The employee shall be evaluated using the Evaluation Descriptors, from the California Standards for the Teaching Profession, attached to this agreement as Appendix A. 12.3.5 Where personnel serve in more than one school or program, provision shall be made for sharing information, but one administrator shall retain direct responsibility for evaluation. 12.3.6 All teachers may be observed on their professional performances and conduct for purposes of evaluation at any time during the school year. Records of observation must be presented to the evaluatee in written form before being placed in his/her personnel file. The person or persons who draft and/or place material in a teacher's (evaluation record) personnel file shall sign the material and signify the date on which such material was drafted and placed in the file. Within ten (10) days of the observation, a conference shall follow the completion of any observation of a non-permanent unit member for which a written observation report is completed. For permanent members, a conference shall be held following an observation for which a written observation is completed if either the evaluator or the unit member makes a written request for such a conference. Such a conference shall be held within ten (10) working days after the date of the request for a conference unless, for good reason, it is necessary to hold the conference at a later date. Suggestions for improvement may be reduced to writing. Records of observation must be presented to the evaluatee, with an opportunity for a post-observation conference, prior to conducting the next observation. 12.3.6.1 Subsequent to the thirtieth 30th day of instruction, but not later than April 1, in the year during which the teacher is to be evaluated, one or more formal classroom observation(s) shall occur, at least one of which shall be of at least thirty (30) minutes' duration. By mutual agreement of the teacher and the evaluator, an observation may occur prior to the thirtieth day of instruction, provided that the pre- evaluation conference has taken place. 12.3.7 Non-permanent unit members not meeting District standards (e.g. N or U) shall receive the interim evaluation report and discuss the report with the evaluator no later than January 30. 12.3.8 At least once during a permanent teacher's evaluation year, and at least twice each year for non-permanent teachers, a formal evaluation conference shall be held. Distribution of the final Summary Evaluation Report shall be made not later than thirty (30) days before the last school day scheduled on the school calendar adopted by the Governing Board. The contents of the Observation Form and the Evaluation Report shall be discussed in the conference. Comments by the evaluator will be discussed. During the final evaluation conference, attention shall be given to achievement of goals and objectives that were earlier recorded on the Certificated Staff Member Work Plan. Such evaluation meeting shall take place before the last school day scheduled on the school calendar adopted by the Governing Board. 12.3.8.1 When the evaluator or teacher deems it necessary, he/she may request the assistance of other members of the professional community to supplement the observation and evaluation activities of the designated evaluator. The professional community in this context includes other administrators and teachers in the District as well as specialists from such institutions as California State University, Hayward. 12.3.8.2 The evaluated teacher shall sign all copies of the evaluation report. One copy of the evaluation report shall be returned to the evaluator, one copy retained by the teacher, and one copy forwarded to the District Personnel Office. The teacher's signature is to acknowledge receipt of the evaluation. In the event that the teacher feels his/her evaluation was incomplete or unjust, he/she may put his/her objections in writing and have them attached to the evaluation report to be placed in his/her personnel file. 12.3.8.3 Any certificated employee who receives a negative (N or U) evaluation may, upon request, be entitled to subsequent observations, conferences and written evaluations. 12.3.9 The evaluatee is expected to comply with all written directions for professional improvement issued by his/her evaluator. In case of disagreement that cannot be resolved between them: 12.3.9.1 He/she may request a review of these directions by submitting a written response to the Superintendent/designee stating the objections to these directions. 12.3.9.2 If informal attempts to reconcile the disagreement are not successful, the Superintendent/designee shall refer the matter to an Evaluation Review Committee, consisting of him/herself, a second administrator, and a teacher to be selected by the Association.

Procedures for Scheduled Evaluation. 12.3.1 Non-Permanent teachers shall be evaluated by management personnel during each year of non-permanent status. 12.3.2 Permanent teachers, with less than 10 years of service, shall be evaluated every other year of service and may be evaluated on a more frequent basis if necessary or desired. If a permanent teacher is to be made subject to the regular formal evaluation schedule in a year when he/she would normally be exempt, that teacher shall be notified in writing no later than the twentieth (20th) day of instruction, the notification to include a rationale. 12.3.2.1 Tenured unit members who have been employed by the District for at least 10 years, are highly qualified (“HQ”) as defined in 20 U.S.C. Sec. 7801 (if serving in a position that must meet the federal HQ standards) and whose most recent evaluation was rated as meeting or exceeding standards, may be evaluated on a 3, 4 or 5 year cycle with mutual agreement between the unit member and the evaluator. If the evaluator does not agree, the unit member may request a written explanation from the evaluator. The unit member or the evaluator may withdraw consent at any time. If the evaluator withdraws consent to continue the alternative evaluation cycle, the unit member may request a written explanation from the evaluator. If consent is withdrawn, the evaluation cycle set forth in section 12.3.2 shall apply. A unit member may appeal an Assistant Principal’s refusal to participate or withdraw from an alternative evaluation cycle to the Principal at the school site. The request for an alternative evaluation cycle shall be made by May 31st of a school year. 12.3.3 Each teacher shall be assigned for evaluation to a management person whose identity shall be made known to the teacher no later than the twentieth (20th) day of instruction of the year in which the teacher is to be evaluated. 12.3.4 A pre-evaluation conference shall occur no later than the thirtieth (30th) day of instruction for the purpose of explaining and clarifying the evaluation criteria as well as discussing goals and objectives entered on the Work Plan. Both evaluator and teacher shall make a good faith attempt to agree upon the teacher's goals and objectives. The employee shall be evaluated using the Evaluation Descriptors, from the California Standards for the Teaching Profession, attached to this agreement as Appendix A. 12.3.5 Where personnel serve in more than one school or program, provision shall be made for sharing information, but one administrator shall retain direct responsibility for evaluation. 12.3.6 All teachers may be observed on their professional performances and conduct for purposes of evaluation at any time during the school year. Records of observation must be presented to the evaluatee in written form before being placed in his/her personnel file. The person or persons who draft and/or place material in a teacher's (evaluation record) personnel file shall sign the material and signify the date on which such material was drafted and placed in the file. Within ten (10) days of the observation, a conference shall follow the completion of any observation of a non-permanent unit member for which a written observation report is completed. For permanent members, a conference shall be held following an observation for which a written observation is completed if either the evaluator or the unit member makes a written request for such a conference. Such a conference shall be held within ten (10) working days after the date of the request for a conference unless, for good reason, it is necessary to hold the conference at a later date. Suggestions for improvement may be reduced to writing. Records of observation must be presented to the evaluatee, with an opportunity for a post-observation conference, prior to conducting the next observation. 12.3.6.1 Subsequent to the thirtieth 30th day of instruction, but not later than April 1, in the year during which the teacher is to be evaluated, one or more formal classroom observation(s) shall occur, at least one of which shall be of at least thirty (30) minutes' duration. By mutual agreement of the teacher and the evaluator, an observation may occur prior to the thirtieth day of instruction, provided that the pre- pre-evaluation conference has taken place. 12.3.7 Non-permanent unit members not meeting District standards (e.g. N or U) shall receive the interim evaluation report and discuss the report with the evaluator no later than January 30. 12.3.8 At least once during a permanent teacher's evaluation year, and at least twice each year for non-permanent teachers, a formal evaluation conference shall be held. Distribution of the final Summary Evaluation Report shall be made not later than thirty (30) days before the last school day scheduled on the school calendar adopted by the Governing Board. The contents of the Observation Form and the Evaluation Report shall be discussed in the conference. Comments by the evaluator will be discussed. During the final evaluation conference, attention shall be given to achievement of goals and objectives that were earlier recorded on the Certificated Staff Member Work Plan. Such evaluation meeting shall take place before the last school day scheduled on the school calendar adopted by the Governing Board. 12.3.8.1 When the evaluator or teacher deems it necessary, he/she may request the assistance of other members of the professional community to supplement the observation and evaluation activities of the designated evaluator. The professional community in this context includes other administrators and teachers in the District as well as specialists from such institutions as California State University, Hayward. 12.3.8.2 The evaluated teacher shall sign all copies of the evaluation report. One copy of the evaluation report shall be returned to the evaluator, one copy retained by the teacher, and one copy forwarded to the District Personnel Office. The teacher's signature is to acknowledge receipt of the evaluation. In the event that the teacher feels his/her evaluation was incomplete or unjust, he/she may put his/her objections in writing and have them attached to the evaluation report to be placed in his/her personnel file. 12.3.8.3 Any certificated employee who receives a negative (N or U) evaluation may, upon request, be entitled to subsequent observations, conferences and written evaluations. 12.3.9 The evaluatee is expected to comply with all written directions for professional improvement issued by his/her evaluator. In case of disagreement that cannot be resolved between them: 12.3.9.1 He/she may request a review of these directions by submitting a written response to the Superintendent/designee stating the objections to these directions. 12.3.9.2 If informal attempts to reconcile the disagreement are not successful, the Superintendent/designee shall refer the matter to an Evaluation Review Committee, consisting of him/herself, a second administrator, and a teacher to be selected by the Association.