Common use of Program Meetings Clause in Contracts

Program Meetings. Our program manager will lead a series of program meetings throughout the duration of the Pilot Program with City staff and key team members. On a monthly basis, the program manager will lead a virtual monthly program meeting with the City’s project manager and primary team members who are actively working on tasks. At this meeting, we will review the Pilot Program schedule and anticipated deliverables, provide an update on the program budget, identify and discuss critical path items, and discuss any outstanding decisions. On a bi-weekly basis, the program manager will hold a virtual check-in meeting with the City’s project manager to provide an update of progress. On a weekly basis, the program manager will check in with primary team members to discuss progress, issues requiring attention, and outstanding items still needing resolution. Early in the Pilot Program schedule, we will conduct a Maintenance Coordination Meeting with maintenance personnel to identify SSO locations, known manhole problems, maintenance challenges, and known basement sump locations. In conjunction with the annual report to the City, the program manager will lead a lessons learned meeting between the City project manager and key team members. At this meeting, we will discuss challenges encountered during the program and will include discussion of any revisions to the program.