Common use of Project Close-out Clause in Contracts

Project Close-out. a. Acceptance of the completed construction shall be with the concurrence of the Department. Within 30 days of completion of construction or other activities authorized by this agreement, the Recipient shall provide written notification to the Department. The Recipient shall follow and request a final review, in accordance with the procedures in I.M. 6.110, Final Review, Audit, and Close-out Procedures for Federal-aid, Federal- aid Swap, and Farm-to-Market Projects. Failure to comply with the procedures may result in loss of funds and the ability to let future projects through the Department; reimbursed funds shall be returned and a possible suspension may be placed on the Recipient from receiving funds from the Department on future projects until the Recipient has demonstrated responsible management of funds on roadway projects. b. For construction projects, the Recipient shall provide a certification by a professional engineer, architect, or landscape architect as applicable, licensed in the State of Iowa, indicating the construction was completed in substantial compliance with the project plans and specifications. c. Final reimbursement of funds shall be made only after the Department accepts the project as complete. d. The Recipient shall maintain all books, documents, papers, accounting records, reports, and other evidence pertaining to costs incurred for the project. The Recipient shall also make this documentation available at all reasonable times for review by the Department. Copies of this documentation shall be furnished by the Recipient if requested. Such documentation shall be retained for at least 3 years from the date of the Department’s signature of the Department’s Final Payment Form (Form 830436) or the bottom part of the Certificate of Completion and Final Acceptance of Agreement Work (Form 640003). e. The Recipient shall maintain, or cause to be maintained, the completed improvement in a manner acceptable to the Department.

Project Close-out. a. Acceptance of the completed construction shall be with the concurrence of the Department. Within 30 days of completion of construction or other activities authorized by this agreement, the Recipient Subrecipient shall provide written notification to the Department. The Recipient shall follow Department and request a final reviewaudit, in accordance with the procedures in I.M. 6.110, Final Review, Audit, and Close-out Procedures for Federal-aid, Federal- aid Swap, and Farm-to-Market Projects. Failure to comply with the procedures may will result in loss of federal funds remaining to be reimbursed and the ability to let future projects through the Department; reimbursed repayment of funds shall be returned and a possible suspension already reimbursed. The Subrecipient may be placed on the Recipient suspended from receiving federal funds from the Department on future projects until the Recipient has demonstrated responsible management of funds on roadway projects. b. For construction projects, the Recipient Subrecipient shall provide a certification by a professional engineer, architect, or landscape architect as applicable, licensed in the State of Iowa, indicating the construction was completed in substantial compliance with the project plans and specifications. c. Final reimbursement of federal funds shall be made only after the Department accepts the project as complete. d. The Recipient Subrecipient shall maintain all books, documents, papers, accounting records, reports, and other evidence pertaining to costs incurred for the project. The Recipient Subrecipient shall also make this documentation these materials available at all reasonable times for review inspection by the Department, FHWA, or any authorized representatives of the federal government. Copies of this documentation these materials shall be furnished by the Recipient Subrecipient if requested. Such documentation documents shall be retained for at least 3 years from the date of the Department’s signature FHWA approval of the Department’s Final Payment Form (Form 830436) or the bottom part final closure document. Upon receipt of FHWA approval of the Certificate final closure document, the Department will notify the Subrecipient of Completion and Final Acceptance of Agreement Work (Form 640003)the record retention date. e. The Recipient Subrecipient shall maintain, or cause to be maintained, the completed improvement in a manner acceptable to the DepartmentDepartment and the FHWA.

Project Close-out. a. Acceptance of the completed construction shall be with the concurrence of the Department. Within 30 days of completion of construction or other activities authorized by this agreement, the Recipient RECIPIENT shall provide written notification to the DepartmentDEPARTMENT. The Recipient RECIPIENT shall follow and request a final reviewaudit, in accordance with the procedures in I.M. 6.110, Final Review, Audit, and Close-out Procedures for Federal-aid, Federal- Federal-aid Swap, and Farm-to-Market Projects. Failure to comply with the procedures may will result in loss of federal funds remaining to be reimbursed and the ability to let future projects through the Department; reimbursed repayment of funds shall be returned and a possible suspension already reimbursed. The RECIPIENT may be placed on the Recipient suspended from receiving federal funds from the Department on future projects until the Recipient has demonstrated responsible management of funds on roadway projects. b. For construction projects, the Recipient RECIPIENT shall provide a certification by a professional engineer, architect, or landscape architect as applicable, licensed in the State of Iowa, indicating the construction was completed in substantial compliance with the project plans and specifications. c. Final reimbursement of Federal funds shall be made only after the Department DEPARTMENT accepts the project as complete. d. The Recipient RECIPIENT shall maintain all books, documents, papers, accounting records, reports, and other evidence pertaining to costs incurred for the project. The Recipient RECIPIENT shall also make this documentation these materials available at all reasonable times for review inspection by the DepartmentDEPARTMENT, FHWA, or any authorized representatives of the Federal Government. Copies of this documentation these materials shall be furnished by the Recipient RECIPIENT if requested. Such documentation documents shall be retained for at least 3 years from the date of the Department’s signature FHWA approval of the Department’s Final Payment Form (Form 830436) or the bottom part final closure document. Upon receipt of FHWA approval of the Certificate final closure document, the DEPARTMENT will notify the RECIPIENT of Completion and Final Acceptance of Agreement Work (Form 640003)the record retention date. e. The Recipient RECIPIENT shall maintain, or cause to be maintained, the completed improvement in a manner acceptable to the DepartmentDEPARTMENT and the FHWA.

Project Close-out. a. Acceptance of the completed construction shall be with the concurrence of the Department. Within 30 days of completion of construction or other activities authorized by this agreement, the Recipient shall provide written notification to the Department. The Recipient shall follow and request a final review, in accordance with the procedures in I.M. 6.1103.910, Final Review, Audit, and Close-out Procedures for Federal-aid, Federal- aid Swap, and Farm-to-Market Projects. Failure to comply with the procedures may result in loss of funds and the ability to let future projects through the Department; reimbursed funds shall be returned and a possible suspension may be placed on the Recipient from receiving funds from the Department on future projects until the Recipient has demonstrated responsible management of funds on roadway projects. b. For construction projects, the Recipient shall provide a certification by a professional engineer, architect, or landscape architect as applicable, licensed in the State of Iowa, indicating the construction was completed in substantial compliance with the project plans and specifications. c. Final reimbursement of funds shall be made only after the Department accepts the project as complete. d. The Recipient shall maintain all books, documents, papers, accounting records, reports, and other evidence pertaining to costs incurred for the project. The Recipient shall also make this documentation available at all reasonable times for review by the Department. Copies of this documentation shall be furnished by the Recipient if requested. Such documentation shall be retained for at least 3 years from the date of the Department’s signature of the Department’s Final Payment Form (Form 830436) or the bottom part of the Certificate of Completion and Final Acceptance of Agreement Work (Form 640003). e. The Recipient shall maintain, or cause to be maintained, the completed improvement in a manner acceptable to the Department.

Project Close-out. a. Acceptance of the completed construction shall be with the concurrence of the DepartmentDEPARTMENT. Within 30 days of completion of construction or other activities authorized by this agreement, the Recipient RECIPIENT shall provide written notification to the DepartmentDEPARTMENT. The Recipient RECIPIENT shall follow and request a final review, in accordance with the procedures in I.M. 6.110, Final Review, Audit, and Close-out Procedures for Federal-aid, Federal- Federal-aid Swap, and Farm-to-Market Projects. Failure to comply with the procedures may result in loss of funds and the ability to let future projects through the DepartmentDEPARTMENT; reimbursed funds shall be returned returned, and a possible suspension may be placed on the Recipient RECIPIENT from receiving funds from the Department DEPARTMENT on future projects until the Recipient RECIPIENT has demonstrated responsible management of funds on roadway projects. b. For construction projects, the Recipient RECIPIENT shall provide a certification by a professional engineer, architect, or landscape architect as applicable, licensed in the State of Iowa, indicating the construction was completed in substantial compliance with the project plans and specifications. c. Final reimbursement of funds shall be made only after the Department DEPARTMENT accepts the project as complete. d. The Recipient RECIPIENT shall maintain all books, documents, papers, accounting records, reports, and other evidence pertaining to costs incurred for the project. The Recipient RECIPIENT shall also make this documentation available at all reasonable times for review by the DepartmentDEPARTMENT. Copies of this documentation shall be furnished by the Recipient RECIPIENT if requested. Such documentation shall be retained for at least 3 years from the date of the DepartmentDEPARTMENT’s signature of the DepartmentDEPARTMENT’s Final Payment Form (Form 830436) or the bottom part of the Certificate of Completion and Final Acceptance of Agreement Work (Form 640003). e. The Recipient RECIPIENT shall maintain, or cause to be maintained, the completed improvement in a manner acceptable to the DepartmentDEPARTMENT.

Project Close-out. a. Acceptance of the completed construction shall be with the concurrence of the Department. Within 30 days of completion of construction or other activities authorized by this agreement, the Recipient shall provide written notification to the Department. The Recipient shall follow and request a final review, in accordance with the procedures in I.M. 6.110, Final Review, Audit, and Close-out Procedures for Federal-aid, Federal- aid Swap, and Farm-to-Market Projects. Failure to comply with the procedures may result in loss of funds and the ability to let future projects through the Department; reimbursed funds shall be returned and a possible suspension may be placed on the Recipient from receiving funds from the Department on future projects until the Recipient has demonstrated responsible management of funds on roadway projects. b. For construction projects, the Recipient shall provide a certification by a professional engineer, architect, or landscape architect as applicable, licensed in the State of Iowa, indicating the construction was completed in substantial compliance with the project plans and specifications. c. Final reimbursement of funds shall be made only after the Department accepts the project as complete. d. The Recipient shall maintain all books, documents, papers, accounting records, reports, and other evidence pertaining to costs incurred for the project. The Recipient shall also make this documentation available at all reasonable times for review by the Department. Copies of this documentation shall be furnished by the Recipient if requested. Such documentation shall be retained for at least 3 years from the date of the Department’s signature of the Department’s Final Payment Form (Form 830436) or the bottom part of the Certificate of Completion and Final Acceptance of Agreement Work (Form 640003). e. The Recipient shall maintain, or cause to be maintained, the completed improvement in a manner acceptable to the Department. Scott County Secondary Roads Department---TCD Application Map Intersection of State Hwy 130 and Y40 (60th Ave) ----Amber solar flashing beacons on new W2-1 signs (qty 2) ----Red solar flashing beacons on existing stop signs (qty 3) THE COUNTY AUDITOR'S SIGNATURE CERTIFIES THAT THIS RESOLUTION HAS BEEN FORMALLY APPROVED BY THE BOARD OF SUPERVISORS ON . DATE SCOTT COUNTY AUDITOR BE IT RESOLVED by the Scott County Board of Supervisors as follows: Section 1. That the agreement between Scott County and the Iowa Department of Transportation for Intersection Improvement Project No. HSIP-SWAP-C082(68)--FJ-82 be approved. Section 2. That the Chairman be authorized to sign the agreement on behalf of the Board. Section 3. That this resolution shall take effect immediately.