Common use of Project Contract Documents Clause in Contracts

Project Contract Documents. All signed contract documents (including original contract plus subsequent amendments or change orders associated with CPA funded work) shall be submitted to the CPC staff for inclusion in the Project file. For Projects involving the acquisition of real property, all relevant deeds and reference information must be submitted to the CPC Staff for inclusion in the Project file. Project invoices shall be reviewed and authorized for payment by the Project Representative before submission to the CPC staff for payment. For construction projects, signed certifications documenting the work completed and stored to date shall be submitted along with all invoices. The Community Preservation staff will review and verify all information submitted before invoices are processed for payment. The CPC staff will coordinate the payment of invoices with the CPC Liaison, Town Accounting Department, and the Town Manager. Invoices must be accompanied with proof of payment, which includes: ● Copy of paid invoices, AND ● Copy of cancelled checks or in lieu thereof with a signed letter from the vendor on official letterhead certifying that the invoice has been paid. The invoice number, name of payor, check number, and dollar amount shall be included in the text of the letter. The CPC’s policy is to release CPA funds to the Applicant as a reimbursement for Project expenses once the above referenced documentation is received and approved. The CPC will consider exemptions from this policy at the request of the Applicant; if such an exemption is granted, payment will be made directly to vendors. Payment will be made within thirty (30) to sixty (60) days upon receipt of Request for Payment.