Common use of Project Management and Coordination Clause in Contracts

Project Management and Coordination. DAC shall provide the necessary project coordination, administration, management throughout the project. DAC will organize planning and orientation meetings to be held via teleconference or virtual video conferencing when appropriate. DAC will conduct an initial project kickoff meeting or virtual conference call with selected Town staff to clarify roles and lines of communication, refine project goals, review the overall project schedule, schedule surveys of Town facilities and identify key Town personnel related to the project scope. DAC will send a draft agenda prior to the initial kickoff meeting to the designated Town contact for review. A suggested list of attendees will be developed in collaboration with DAC and the Town. Notes will be collected during the initial meeting and adjustments made to the project work plan as indicated by the Town. A formal kickoff meeting will subsequently be scheduled with the confirmed list of attendees with oversight responsibilities for project activities. The project methodology is designed to develop a comprehensive plan without placing additional activities and impact upon Town staff. The initial orientation meeting will include an assessment of previous compliance activities and areas of current or potential litigation. The review of compliance activities and high priority areas will assist with the development of an overall project plan. DDooccuuSSiiggnn EEnnvveellooppee IIDD:: F186F9C53549D12D--0F4EBB06-4-4826A22--B956D34B--ECF19E052F444DCF09E6693B The review and documentation of prior accessibility initiatives will be conducted and documented to build a more defensible plan to assist the Town to defend litigation challenges. Related documents will be reviewed and may include, but are not limited to the facility master plans, strategic plans and other related documents. Progress reports will be issued by DAC in accordance with Town requirements. Invoice requirements and frequency of invoices will be confirmed as directed by the Town. Deliverables: progress reports, meeting notes and recommendations and action plans.

Project Management and Coordination. DAC shall provide the necessary project coordination, administration, management throughout the project. DAC will organize planning and orientation meetings to be held via teleconference or virtual video conferencing when appropriate. DAC will conduct an initial project kickoff meeting or virtual conference call with selected Town staff to clarify roles and lines of communication, refine project goals, review the overall project schedule, schedule surveys of Town facilities and identify key Town personnel related to the project scope. DAC will send a draft agenda prior to the initial kickoff meeting to the designated Town contact for review. A suggested list of attendees will be developed in collaboration with DAC and the Town. Notes will be collected during the initial meeting and adjustments made to the project work plan as indicated by the Town. A formal kickoff meeting will subsequently be scheduled with the confirmed list of attendees with oversight responsibilities for project activities. The project methodology is designed to develop a comprehensive plan without placing additional activities and impact upon Town staff. The initial orientation meeting will include an assessment of previous compliance activities and areas of current or potential litigation. The review of compliance activities and high priority areas will assist with the development of an overall project plan. DDooccuuSSiiggnn EEnnvveellooppee IIDD:DocuSign Envelope ID: F186F9C53549D12D--0F4EBB06F69534DD-4FEB6-4826A224826--B956D34B--ECF19E052F444DCF09E6693B 9634-EF90244C0E63 The review and documentation of prior accessibility initiatives will be conducted and documented to build a more defensible plan to assist the Town to defend litigation challenges. Related documents will be reviewed and may include, but are not limited to the facility master plans, strategic plans and other related documents. Progress reports will be issued by DAC in accordance with Town requirements. Invoice requirements and frequency of invoices will be confirmed as directed by the Town. Deliverables: progress reports, meeting notes and recommendations and action plans.

Project Management and Coordination. DAC shall provide the necessary project coordination, administration, management throughout the project. DAC will organize planning and orientation meetings to be held via teleconference or virtual video conferencing when appropriate. DAC will conduct an initial project kickoff meeting or virtual conference call with selected Town staff to clarify roles and lines of communication, refine project goals, review the overall project schedule, schedule surveys of Town facilities and identify key Town personnel related to the project scope. DAC will send a draft agenda prior to the initial kickoff meeting to the designated Town contact for review. A suggested list of attendees will be developed in collaboration with DAC and the Town. Notes will be collected during the initial meeting and adjustments made to the project work plan as indicated by the Town. A formal kickoff meeting will subsequently be scheduled with the confirmed list of attendees with oversight responsibilities for project activities. The project methodology is designed to develop a comprehensive plan without placing additional activities and impact upon Town staff. The initial orientation meeting will include an assessment of previous compliance activities and areas of current or potential litigation. The review of compliance activities and high priority areas will assist with the development of an overall project plan. DDooccuuSSiiggnn EEnnvveellooppee IIDD:: F186F9C53549D12D--0F4EBB06-4-4826A22--B956D34B--ECF19E052F444DCF09E6693B DocuSign Envelope ID: 3B7E9204-15B5-4C96-A09D-47324E424C98 The review and documentation of prior accessibility initiatives will be conducted and documented to build a more defensible plan to assist the Town to defend litigation challenges. Related documents will be reviewed and may include, but are not limited to the facility master plans, strategic plans and other related documents. Progress reports will be issued by DAC in accordance with Town requirements. Invoice requirements and frequency of invoices will be confirmed as directed by the Town. Deliverables: progress reports, meeting notes and recommendations and action plans.

Project Management and Coordination. DAC shall provide the necessary project coordination, administration, management throughout the project. DAC will organize planning and orientation meetings to be held via teleconference or virtual video conferencing when appropriate. DAC will conduct an initial project kickoff meeting or virtual conference call with selected Town staff to clarify roles and lines of communication, refine project goals, review the overall project schedule, schedule surveys of Town facilities and identify key Town personnel related to the project scope. DAC will send a draft agenda prior to the initial kickoff meeting to the designated Town contact for review. A suggested list of attendees will be developed in collaboration with DAC and the Town. Notes will be collected during the initial meeting and adjustments made to the project work plan as indicated by the Town. A formal kickoff meeting will subsequently be scheduled with the confirmed list of attendees with oversight responsibilities for project activities. The project methodology is designed to develop a comprehensive plan without placing additional activities and impact upon Town staff. The initial orientation meeting will include an assessment of previous compliance activities and areas of current or potential litigation. The review of compliance activities and high priority areas will assist with the development of an overall project plan. DDooccuuSSiiggnn EEnnvveellooppee IIDD:: F186F9C53549D12D--0F4EBB06-4-4826A22--B956D34B--ECF19E052F444DCF09E6693B The review and documentation of prior accessibility initiatives will be conducted and documented to build a more defensible plan to assist the Town to defend litigation challenges. Related documents will be reviewed and may include, but are not limited to the facility master plans, strategic plans and other related documents. Progress reports will be issued by DAC in accordance with Town requirements. Invoice requirements and frequency of invoices will be confirmed as directed by the Town. Deliverables: progress reports, meeting notes and recommendations and action plans.