Common use of PUBLIC RECORDS COMPLIANCE Clause in Contracts

PUBLIC RECORDS COMPLIANCE. A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County’s Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (▇▇▇) ▇▇▇-▇▇▇▇ Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement.

PUBLIC RECORDS COMPLIANCE. A. Indian River County If by providing services to Owner pursuant to this Contract Contractor is a public agency subject to Chapter 119contractor, as defined by Section 119.0701, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) 11.1 Keep and maintain public records required by the County to perform the serviceservices. (2) 11.2 Upon request from the County’s Custodian custodian of Public Recordspublic records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 119, Florida Statutes, or as otherwise provided by law. (3) 11.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term of this Contract and following completion competition of the contract this Contract if the contractor Contractor does not transfer the records to the County. (4) 11.4 Upon completion competition of this Contract, transfer to the contract, transferCounty, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the serviceservices. If the Contractor transfers all public records to the County upon completion competition of the contractthis Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor Contractor keeps and maintains public records upon completion of the contractthis Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, County upon request from the Custodian County’s custodian of Public Recordspublic records, in a format that is compatible with the information technology systems of the County. B. . IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S ’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (E-mail Address: ▇▇▇) ▇▇▇-▇▇▇@▇▇▇▇▇.▇▇▇ Mailing Address: ▇▇▇ ▇▇▇▇▇ Vero Beach▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement.▇▇ ▇▇▇▇▇

PUBLIC RECORDS COMPLIANCE. A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor SUPPLIER shall comply with Florida's Public Records Law. Specifically, the Contractor SUPPLIER shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County’s Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor SUPPLIER does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor SUPPLIER or keep and maintain public records required by the County to perform the service. If the Contractor SUPPLIER transfers all public records to the County upon completion of the contract, the Contractor SUPPLIER shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor SUPPLIER keeps and maintains public records upon completion of the contract, the Contractor SUPPLIER shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR SUPPLIER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORSUPPLIER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (▇▇▇) ▇▇▇-▇▇▇▇ Vero Beach, FL 32960 C. Failure of the Contractor SUPPLIER to comply with these requirements shall be a material breach of this Agreement.

PUBLIC RECORDS COMPLIANCE. A. Indian River County is a In addition to other contract requirements provided by law, the Contractor must comply with Florida public agency subject records laws, including but not limited to Chapter chapter 119, Florida Statutes. The Contractor shall comply with Statutes and section 24 of article I of the Constitution of Florida's Public Records Law. Specifically, the Contractor shall: (1) and specifically agrees to: Keep and maintain public records required by the County school district to perform the service.services; (2a) Upon request from the Countyschool district’s Custodian custodian of Public Recordspublic records, provide the County school districts with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law.a (3b) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County.school district; and (4c) Upon completion of the contract, transfer, at no cost, to the County school district all public records in possession of the Contractor contractor or keep and maintain public records required by the County school district to perform the service. If the Contractor contractor transfers all public records to the County school district upon completion of the contract, the Contractor contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Countyschool district, upon request from the Custodian school district’s custodian of Public Recordspublic records, in a format that is compatible with the information technology systems of the County. B. school district. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S ’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CUSTODIAN OF PUBLIC RECORDS (386) 734-7190 ext. 20119 ▇▇▇ ▇) . ▇▇▇-▇▇▇▇ Vero Beach▇▇▇., DeLand, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement.32720

PUBLIC RECORDS COMPLIANCE. A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County’s Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (▇▇▇) ▇▇▇-▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement.. [The remainder of this page was left blank intentionally]

PUBLIC RECORDS COMPLIANCE. A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County’s Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County.to B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (▇▇▇) ▇▇▇-▇▇▇▇ Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement.