Common use of Purpose of information sharing Clause in Contracts

Purpose of information sharing. What specific information is required for the purpose of this agreement? Include an explanation of how anonymised information may be used where appropriate. A written protocol should start by explaining the reasons for sharing personal information. It should also state whether partners are obliged to, or are merely enabled to, share data. Where it is relevant to do so, achievement targets should be set. (For example, a data sharing initiative may aim to provide effective service improvements that are measurable). The purpose of the data sharing arrangement must be approved, understood and formally agreed by those entering into a data sharing agreement. In instances where organisations develop a database to share pooled data, it is necessary to establish which organisation will act as the 'data controller' - they alone will have responsibility for disclosing information on a need to know basis. The data controller will be responsible for storing the information safely by limiting access. Reduce the risk of information being seen by an unauthorised person by establishing levels of access. State within the protocol, whether the organisations will be anonymising aggregated information on the database, or pseudonymising data where only a few authorised personnel can access the information with a 'key' (sometimes this is required by legislation). Remember that when disclosing data to a third party, the database is still subject to rules of confidentiality. Such databases must contain relevant information and the way that information is used should not exceed the protocol's original purpose.