Common use of Quarterly Performance Reports Clause in Contracts

Quarterly Performance Reports. The Recipient shall submit quarterly performance reports to the USAID AOR to reflect results and activities of each preceding quarter. Reports are to be submitted within 15 days of the end of each quarter. These reports shall summarize the outcomes of the Recipient’s activities during the particular reporting period, document any program accomplishments or progress towards results during the reporting period, compare those results to the planned tasks in the implementation plans and M&E Plan, and discuss any potential constraints that might prevent the Recipient from meeting agreed upon targets and benchmarks. Reports should also contain, as an attachment, a list of all subgrants issued under the award during the reporting period. The list should contain the name and contact information for each subgrantee, the title and duration of the program, the amount of the award, and a brief description of the program. The quantitative results should be presented in quarter as well as aggregated format to show the progress towards the annual targets. Quarterly reports should also include any additional qualitative information the Recipient would like to include to demonstrate the results achieved vis-à-vis the project’s objectives during the reporting period. The reports may be submitted by email and shall contain the following information at a minimum: a) An analytical description of overall program progress toward results that reflects and synthesizes achievements of all partners. This should not be a description of activities from each partner, but rather a broader analysis that examines the progress of all partners in the context of program objectives and expected results. b) Data on all indicators established in the Performance Monitoring and Evaluation Plan. Data should be disaggregated by gender and other historically disenfranchised populations where relevant. c) A comparison of accomplishments to the goals and objectives established for the period. d) Problems encountered, reasons why established goals were not met, if appropriate, and how challenges or problems will be overcome during the next reporting period. e) Priorities for programming during the next reporting period. The quarterly report covering the 4th quarter of each fiscal year will provide USAID with annual data on the agreed upon performance indicators. The fourth quarterly report shall be due by the end of the fiscal year – by September 30 of each year.

Quarterly Performance Reports. The Recipient shall submit quarterly performance reports to the USAID AOR to reflect must include a data table for indicators and indicate progress achieved towards benchmarks, highlight tangible results and activities of each preceding quarterachievements identify any problems encountered in implementation and propose remedial actions as appropriate. Reports are The reports shall describe progress made during the reporting period and assess overall progress to be submitted within 15 days that date versus agreed upon indicators including the agreement-level outputs achieved, using the agreement- level performance indicators established in the Initial/Annual Implementation Plan for the period being reported. The reports must also describe the accomplishments of the end Contractor and the progress made and must include information on all activities, both ongoing and completed during the reported period. The reports must also discuss any potential constraints that might prevent the Contractor from meeting agreed upon targets and benchmarks and challenges that can impact overall implementation of each quarterthe program. These reports shall must summarize the outcomes of the RecipientContractor’s activities during the particular reporting period, document any program accomplishments or progress towards results during the reporting period, compare those results to the planned tasks in the implementation plans Implementation Plan and M&E Monitoring, Evaluation and Learning Plan, and discuss any potential constraints that might prevent the Recipient Contractor from meeting agreed upon targets and benchmarks. Reports should also contain, as an attachment, a list of all subgrants issued under Quarterly performance reports must be submitted to the award during the reporting period. The list should contain the name and contact information for each subgrantee, the title and duration USAID/Ukraine COR in electronic format within ten (10) business days of the program, the amount beginning of the awardmonths of January (Quarter 1), April (Quarter 2), and a brief description of the program. The quantitative results should be presented in quarter as well as aggregated format to show the progress towards the annual targets. Quarterly reports should also include any additional qualitative information the Recipient would like to include to demonstrate the results achieved vis-à-vis the project’s objectives during the reporting period. The reports may be submitted by email and shall contain the following information at a minimum: aJuly (Quarter 3) An analytical description of overall program progress toward results that reflects and synthesizes achievements of all partners. This should not be a description of activities from each partner, but rather a broader analysis that examines the progress of all partners in the context of program objectives and expected results. b) Data on all indicators established in the Performance Monitoring and Evaluation Plan. Data should be disaggregated by gender and other historically disenfranchised populations where relevant. c) A comparison of accomplishments to the goals and objectives established for the period. d) Problems encountered, reasons why established goals were not met, if appropriate, and how challenges or problems will be overcome during the next reporting period. e) Priorities for programming during the next reporting period. The quarterly report covering the 4th quarter of each fiscal year of implementation. An annual report will provide USAID be provided in lieu of the fourth yearly quarterly report. One week following submission, or as agreed by the COR, the quarterly performance reports are to be reviewed in person with annual data the COR and other representatives of USAID/Ukraine for the purpose of discussing ongoing activities and considering corrections or changes in the scope of work or implementation plan. Quarterly reports must include the following information, and any additional information as requested by the COR: A. Executive Summary B. Accomplishments: Assessment of progress made on each of the agreed upon tasks and performance indicators; C. Deliverables: List of reports and other deliverables completed in the reporting period; ▇. The fourth quarterly report shall ▇▇▇▇▇▇▇▇▇: When appropriate, a discussion of any significant potential or actual slippage in schedule and the steps being taken to avoid or make recovery; E. Problems: Problem areas, current or foreseen, together with recommendations for resolving these problems and attendant schedules for their resolution. Problems requiring USAID intervention should be due by the end of the fiscal year – by September 30 of each year.highlighted; and