Common use of Reappointment and/or Promotion Procedure for Professors Clause in Contracts

Reappointment and/or Promotion Procedure for Professors. The below procedure shall be followed for all reviews related to reappointment and promotions, with exceptions noted below regarding “Shortened” reviews. (a) The University will provide notification to eligible professors prior to the semester that their reappointment and/or promotion review starts, with the exception of reviews conducted in Spring 2019. Such notification will provide the professors with information relevant to the applicable reappointment/promotion process including instructions, information, and deadlines. (b) Professors shall provide the University with their Packet by the deadline set forth in the notice referenced herein. (c) If a professor does not receive a promotion following consideration, the professor may not reapply for promotion until after the completion of two (2) additional academic years. This clause shall not unreasonably deny a professor their terminal promotion consideration to Associate Professor. (d) The candidate being considered for promotion may withdraw from consideration provided that the withdrawal is made before the UEC begins its consideration of the candidate. Such withdrawal shall be without prejudice and will not render the candidate ineligible for the next promotional cycle. (e) The University shall provide the Packet (as described in Section 6.9) to the PAEP for review. For reviews of Associate and Assistant Professors, the PAEP shall consist of faculty of a higher rank than the Candidate within the Candidate’s division, or if no division is present, within the Candidate’s department. The Division Director, if present, or if there is not a division, the Department Chair serves as the chair the PAEP if he or she holds the appropriate faculty appointment rank. If the Division Director or Department Chair does not hold the appropriate rank, the ▇▇▇▇▇▇▇ will appoint a chair for the PAEP. There must be a minimum of three (3) qualified (appropriately ranked) individuals serving on the PAEP. If the number of individuals available to serve on the PAEP is less than three (3), the ▇▇▇▇▇▇▇ and PAEP Chair will each select a faculty member of appropriate rank from another unit at the University to serve on the PAEP. If the PAEP includes no members from the candidate’s department, the PAEP will request input from the department chair before finalizing its recommendation. If the chair is the candidate and no member from the chair’s department is a member of the PAEP, the ▇▇▇▇▇▇▇ or designee shall select a member of the chair’s department to provide input to the PAEP before the PAEP finalizes their recommendation. The PAEP will prepare and provide a report and recommendation to the UEC during a full review, or if during the “shortened review” process, directly to the ▇▇▇▇▇▇▇. (f) University Evaluation Committee (“UEC”). The UEC is not utilized as part of the shortened review evaluation process. The UEC is formed from those holding Full Professor rank from a nomination pool provided by the Faculty Representative Council; however, if there are fewer than five (5) qualified individuals at the University, all such qualified individuals shall be deemed in the nomination pool. Individuals that are in their terminal year of employment (as a result of non-reappointment or layoff) are not eligible to serve on the UEC or PAEP. Term duration will be staggered to have a “normal” term of three (3) years in length and with overlap in UEC membership so that committee memory is maintained. In years where an individual is up for reappointment review, he or she may not participate in the UEC. If fewer than three

Reappointment and/or Promotion Procedure for Professors. The below procedure shall be followed for all reviews related to reappointment and promotions, with exceptions noted below regarding “Shortened” reviews. (a) The University will provide notification to eligible professors prior to the semester that their reappointment and/or promotion review starts, with the exception of reviews conducted in Spring 2019. Such notification will provide the professors with information relevant to the applicable reappointment/promotion process including instructions, information, and deadlines. (b) Professors shall provide the University with their Packet by the deadline set forth in the notice referenced herein. (c) If a professor does not receive a promotion following consideration, the professor may not reapply for promotion until after the completion of two (2) additional academic years. This clause shall not unreasonably deny a professor their terminal promotion consideration to Associate Professor. (d) The candidate being considered for promotion may withdraw from consideration provided that the withdrawal is made before the UEC begins its consideration of the candidate. Such withdrawal shall be without prejudice and will not render the candidate ineligible for the next promotional cycle. (e) The University shall provide the Packet (as described in Section 6.9) to the PAEP for review. For reviews of Associate and Assistant Professors, the PAEP shall consist of faculty of a higher rank than the Candidate within the Candidate’s division, or if no division is present, within the Candidate’s department. The Division Director, if present, or if there is not a division, the Department Chair serves as the chair chairs the PAEP if he or she holds the appropriate faculty appointment rank. If the Division Director or Department Chair does not hold the appropriate rank, the ▇▇▇▇▇▇▇ will appoint a chair for the PAEP. There must be a minimum of three (3) qualified (appropriately ranked) individuals serving on the PAEP. If the number of individuals available to serve on the PAEP is less than three (3), the ▇▇▇▇▇▇▇ and PAEP Chair will each select a faculty member of appropriate rank from another unit at the University to serve on the PAEP. If the PAEP includes no members from the candidate’s department, the PAEP will request input from the department chair before finalizing its their recommendation. If the chair is the candidate and no member from the chair’s department is a member of the PAEP, the ▇▇▇▇▇▇▇ or designee shall select a member of the chair’s department to provide input to the PAEP before the PAEP finalizes their recommendation. The PAEP will prepare and provide a report and recommendation to the UEC during a full review, or if during the “shortened review” process, directly to the ▇▇▇▇▇▇▇. (f) University Evaluation Committee (“UEC”). The UEC is not utilized as part of the shortened review evaluation process. The UEC is formed from those holding Full Professor rank from a nomination pool provided by the Faculty Representative Council; however, if there are fewer less than five (5) qualified individuals at the University, all such qualified individuals shall be deemed in the nomination pool. Individuals that are in their terminal year of employment (as a result of non-reappointment or layoff) are not eligible to serve on the UEC or PAEP. Term duration will be staggered to have a “normal” term of three (3) 3 years in length and with overlap in UEC membership so that committee memory is maintained. In years where an individual is up for reappointment review, he or she may not participate in the UEC. If less than three (3) individuals are eligible to staff the UEC, the UEC will be chaired by the ▇▇▇▇▇▇▇ with all eligible faculty serving as members. When the University includes fewer than three10 individuals with rank Full Professor, the UEC will be between three and five individuals at the discretion of the administration. With 10 to 20 Full Professors on staff, the UEC will be between five and seven individuals at the discretion of the administration, with more than twenty (20) Full Professors, the committee will include seven members. The UEC must operate in executive session and in total confidentiality. When reviewing a Full Professor, and that faculty member’s unit does not have a minimum of four (4) individuals with the rank of Full Professor, the UEC will be the sole reviewing committee for that faculty member. The UEC will prepare a report and recommendation, and provide both the PAEP (if it was done) and UEC reports and recommendations to the ▇▇▇▇▇▇▇. If the ▇▇▇▇▇▇▇ chairs the UEC, the ▇▇▇▇▇▇▇ will not make a recommendation, but will supply a candidate’s Packet, and both the UEC and PAEP reports to the President for a final decision.