Common use of Recipients Duties Clause in Contracts

Recipients Duties. Funding is subject to Recipient conforming to the conditions and performing the duties and responsibilities provided herein: a.) Recipient agrees expenditures of Award Funds will only be for the purpose(s) stated in the Scope of Services (“Services”) which is attached hereto as Exhibit A and incorporated herein by reference. If the Recipient’s expenditures deviate from the approved Services, the Recipient shall immediately reimburse the unauthorized expenditure amount to the City and the Agreement may be subject to cancellation pursuant to the procedure set forth below. b.) Recipient agrees that it will immediately contact the City Manager to make application to the City Council for a revision of the Services to completely expend the Award Funds or to allow the City to reallocate the funds elsewhere. c.) Recipient must have prior written approval from the City Council for changes in the intent and purpose of the Services. d.) Recipient agrees to allow City to make site visits as well as financial and function audits, which City may deem necessary to ensure Agreement compliance. e.) Recipient agrees to retain all Award Fund records and supporting documentation for a period of five (5) years after Agreement termination and to make all records available for inspection and audit by City upon written notice. f.) Recipient agrees to maintain valid invoices and expenditure documentation to ensure fiscal control and provide an audit trail for the use of the Award Funds. g.) Recipient agrees that any expenses incurred by Recipient for approved Services which exceed the Award Funds provided pursuant to this Agreement shall be the sole responsibility of the Recipient unless otherwise specified in writing by the City. h.) Recipient agrees to submit a quarterly written report within thirty (30) calendar days of the quarters ending September 30, December 31, March 31 and June 30 indicating the activities, successes and major transactions that have occurred due to these Award Funds and in accordance with the Scope of Services as described in Exhibit A, as well as one annual presentation at a City Council meeting of mutual scheduling availability. The following reports shall also be provided to the City on a quarterly basis: -The name and contact information of individuals inquiring during the quarter about starting or expanding a business in the City of Maricopa; -A summary of inquiries during the quarter for tourist and relocation materials including, but not limited to, mode of request and geographic origin of request;

Recipients Duties. Funding The RECIPIENT is subject authorized by this agreement to Recipient conforming use funds for purposes referenced in the Current Operations Appropriations Act, Session Law (S.L.) 2021-180, as amended by S.L. 2021-189. The RECIPIENT’s scope of work is a complete and concise scope of goods or services supported by this agreement and consistent with language in S.L. 2021-180, as amended by S.L. 2021-189. The RECIPIENT agrees to use the conditions funds in the amounts allocated for the budget cost items set forth in the RECIPIENT’s Budget. RECIPIENT may reallocate and/or redistribute among budgeted items up to 10% in overall budget costs without the express written permission of the AGENCY. The RECIPIENT understands and performing acknowledges that the duties and responsibilities second round of funding available under this agreement will not exceed _$2,166.00. The RECIPIENT acknowledges they have provided hereinthe following additional documentation: a.a. Internal Revenue Service W-9 form (includes address, Tax ID) b. Electronic Payment Form & Supporting Document (if required) Recipient agrees expenditures The RECIPIENT understands and acknowledges required compliance with all statutory provisions outlined in G.S. 143C-6-22 Use of Award Funds will only be State funds by non-State entities, 9 N.C.A.C. Subchapter 3M and the requirements found in S.L. 2021-180, Section 24.2; and as amended by S.L. 2021-189. The RECIPIENT shall ensure: a. RECIPIENT shall use grant funds for the purpose(s) stated in the Scope preservation of Services (“Services”) which is attached hereto as Exhibit A historic records and incorporated herein by referencefiles. If the Recipient’s expenditures deviate from the approved Services, the Recipient shall immediately reimburse the unauthorized expenditure amount to the City and the Agreement may be subject to cancellation pursuant to the procedure set forth below. b.) Recipient agrees that it will immediately contact the City Manager to make application to the City Council for a revision Allowable uses of the Services to completely expend the Award Funds or to allow the City to reallocate the funds elsewhere. c.) Recipient must have prior written approval from the City Council for changes in the intent and purpose of the Services. d.) Recipient agrees to allow City to make site visits as well as financial and function audits, which City may deem necessary to ensure Agreement compliance. e.) Recipient agrees to retain all Award Fund records and supporting documentation for a period of five (5) years after Agreement termination and to make all records available for inspection and audit by City upon written notice. f.) Recipient agrees to maintain valid invoices and expenditure documentation to ensure fiscal control and provide an audit trail for the use of the Award Funds. g.) Recipient agrees that any expenses incurred by Recipient for approved Services which exceed the Award Funds provided pursuant to this Agreement shall be the sole responsibility of the Recipient unless otherwise specified in writing by the City. h.) Recipient agrees to submit a quarterly written report within thirty (30) calendar days of the quarters ending September 30, December 31, March 31 and June 30 indicating the activities, successes and major transactions that have occurred due to these Award Funds and in accordance with the Scope of Services as described in Exhibit A, as well as one annual presentation at a City Council meeting of mutual scheduling availability. The following reports shall also be provided to the City on a quarterly basis: -The name and contact information of individuals inquiring during the quarter about starting or expanding a business in the City of Maricopa; -A summary of inquiries during the quarter for tourist and relocation materials includinginclude, but are not limited to, mode document restoration, reparation, deacidification, and placement in protected archival binders. b. Funds may be used for document digitization only if the original documents will continue to be maintained and preserved. c. RECIPIENT must provide a one hundred percent (100%) match for all grant funds awarded. d. Interest earnings on funds shall be used for the same purposes for which the grant was made. e. Submission of request reports on financial and geographic origin performance progress. This shall include financial and performance progress of request;the RECIPIENT. f. Compliance with 9 N.C.A.C. Subchapter 3M.0205. g. RECIPIENT is not permitted to subgrant funds to another organization. Pursuant to G.S 143C-6-8, the RECIPIENT understands and agrees that funding shall be subject to the availability of appropriated funds. However, in the event of agreement termination due to lack of adequate appropriated funds, the AGENCY will ensure that it will pay for services and goods acquired and obligated on or before the notice of agreement termination.

Recipients Duties. Funding The RECIPIENT shall provide the services as described below: The RECIPIENT is subject authorized to Recipient conforming use funds by this agreement for goods or services and referenced in . The RECIPIENT’s scope of work is a complete and concise scope of goods or services supported by this agreement and consistent with language in Session Law 2020-68 Attachment A. The RECIPIENT agrees to use the conditions funds in the amounts allocated for the budget cost items set forth in the RECIPIENT’s Budget. RECIPIENT may reallocate and/or redistribute among budgeted items up to 10% in overall budget costs without the express written permission of the AGENCY. The RECIPIENT understands and performing acknowledges that total funding level available under this agreement will not exceed $1,154,081.75. The RECIPIENT shall submit an invoice for the duties and responsibilities provided hereinfull amount of the grant award in the form of Attachment D after the execution of the agreement. The RECIPIENT agrees to provide the following additional documentation: a.) Recipient agrees expenditures a. Articles of Award Funds will only be for the purpose(s) stated in the Scope Incorporation b. By-laws (and trust indenture, partnership agreement, etc. if applicable) c. List of Services (“Services”) which is attached hereto as Exhibit A and incorporated herein by reference. If the Recipient’s expenditures deviate Board of Directors/Trustees. d. Letters of tax exempt status from the approved ServicesInternal Revenue Service. e. Notarized Policy addressing conflicts of interest. f. Sworn Statement of no overdue tax debts (See Attachment B). g. Internal Revenue Service W-9 form. Pursuant to N.C.G.S 143C-6-8, the Recipient RECIPIENT understands and agrees that agreement funding shall immediately reimburse the unauthorized expenditure amount to the City and the Agreement may be subject to cancellation pursuant the availability of appropriated funds. However, in the event of agreement termination due to lack of adequate appropriated funds, the procedure set forth below. b.) Recipient agrees AGENCY will ensure that it will immediately contact pay for services and goods acquired and obligated on or before the City Manager to make application to the City Council for a revision notice of the Services to completely expend the Award Funds or to allow the City to reallocate the funds elsewhere. c.) Recipient must have prior written approval from the City Council for changes in the intent and purpose of the Services. d.) Recipient agrees to allow City to make site visits as well as financial and function audits, which City may deem necessary to ensure Agreement compliance. e.) Recipient agrees to retain all Award Fund records and supporting documentation for a period of five (5) years after Agreement termination and to make all records available for inspection and audit by City upon written notice. f.) Recipient agrees to maintain valid invoices and expenditure documentation to ensure fiscal control and provide an audit trail for the use of the Award Funds. g.) Recipient agrees that any expenses incurred by Recipient for approved Services which exceed the Award Funds provided pursuant to this Agreement shall be the sole responsibility of the Recipient unless otherwise specified in writing by the City. h.) Recipient agrees to submit a quarterly written report within thirty (30) calendar days of the quarters ending September 30, December 31, March 31 and June 30 indicating the activities, successes and major transactions that have occurred due to these Award Funds and in accordance with the Scope of Services as described in Exhibit A, as well as one annual presentation at a City Council meeting of mutual scheduling availabilityagreement termination. The following reports shall also be provided to the City on a quarterly basis: -The name RECIPIENT understands and contact information acknowledges required compliance with all statutory provisions outlined in N.C.G.S. 143C-6-22 Use of individuals inquiring during the quarter about starting or expanding a business in the City of Maricopa; -A summary of inquiries during the quarter for tourist and relocation materials including, but not limited to, mode of request and geographic origin of request;State funds by non-State entities.