Common use of Recipients Duties Clause in Contracts

Recipients Duties. Funding is subject to Recipient conforming to the conditions and performing the duties and responsibilities provided herein: a.) Recipient agrees expenditures of Award Funds will only be for the purpose(s) of the summer swim program as stated in the proposal (“Services”) which is attached hereto as Exhibit A and incorporated herein by reference. If the Recipient’s expenditures deviate from the approved Services, including, but not limited to, expenditures for pool improvements or maintenance, the Recipient shall immediately reimburse the unauthorized expenditure amount to the City and the Agreement may be subject to cancellation pursuant to the procedure set forth below. b.) Recipient agrees that it will immediately contact the City Manager to make application to the City Council for a revision of the Services to completely expend the Award Funds or to allow the City to reallocate the funds elsewhere. c.) Recipient must have prior written approval from the City Council for changes in the intent and purpose of the Services. d.) Recipient agrees to allow City to make site visits as well as financial and function audits, which City may deem necessary to ensure Agreement compliance. e.) Recipient agrees to retain all Award Fund records and supporting documentation for a period of five (5) years after Agreement termination and to make all records available for inspection and audit by City upon written notice. f.) Recipient agrees to maintain valid invoices and expenditure documentation to ensure fiscal control and provide an audit trail for the use of the Award Funds. g.) Recipient agrees that any expenses incurred by Recipient for approved Services which exceed the Award Funds provided pursuant to this Agreement shall be the sole responsibility of the Recipient unless otherwise specified in writing by the City. h.) Recipient agrees to prepare a written report for the City and make one presentation at a City Council meeting of mutual scheduling availability to report the activities and successes that occurred due to these Award Funds and in accordance with the Scope of Services as described in Exhibit A.

Recipients Duties. Funding is subject to Recipient conforming to the conditions and performing the duties and responsibilities provided herein: a.) Recipient agrees expenditures of Award Funds Fund will only be for the purpose(s) of the summer swim program as stated in the proposal Scope of Services (“Services”) which is attached hereto as Exhibit A and incorporated herein by reference. If the Recipient’s expenditures deviate from the approved Services, including, but not limited to, expenditures for pool improvements or maintenance, the Recipient shall immediately reimburse the unauthorized expenditure amount to the City and the Agreement may be subject to cancellation pursuant to the procedure set forth below. b.) Recipient agrees that it will immediately contact the City Manager to make application to the City Council for a revision of the Services to completely expend the Award Funds or to allow the City to reallocate the funds elsewhere. c.) Recipient must have prior written approval from the City Council for changes in the intent and purpose of the Services. d.) Recipient agrees to allow City to make site visits as well as financial and function audits, which City may deem necessary to ensure Agreement compliance. e.) Recipient agrees to retain all Award Fund records and supporting documentation for a period of five (5) years after Agreement termination and to make all records available for inspection and audit by City upon written notice. f.) Recipient agrees to maintain valid invoices submit a quarterly written report indicating the activities, successes and expenditure documentation major transactions that have occurred due to ensure fiscal control these Award Funds and provide an audit trail for in accordance with the use Scope of the Award Funds.Services as described in Exhibit A. g.) Recipient agrees that any expenses incurred by Recipient for approved Services which exceed the Award Funds Fund provided pursuant to this Agreement shall be the sole responsibility of the Recipient unless otherwise specified in writing by the City. h.) Recipient agrees to prepare a written report for the City and make one presentation at a City Council meeting of mutual scheduling availability to report the activities and successes that occurred due to these Award Funds and in accordance with the Scope of Services as described in Exhibit A.