Common use of Record Keeping and Reporting Clause in Contracts

Record Keeping and Reporting. 6.1 The Supplier must attend Progress Meetings with the Buyer and provide Progress Reports when specified in the Order Form. 6.2 The Supplier must keep and maintain full and accurate records and accounts on everything to do with the Contract: (a) during the Contract Period; (b) for 7 years after the End Date; and (c) in accordance with UK GDPR, including but not limited to the records and accounts stated in the definition of Audit in Joint Schedule 1. 6.3 The Relevant Authority or an Auditor can Audit the Supplier. 6.4 During an Audit, the Supplier must: (a) allow the Relevant Authority or any Auditor access to their premises to verify all contract accounts and records of everything to do with the Contract and provide copies for an Audit; and (b) provide information to the Relevant Authority or to the Auditor and reasonable co-operation at their request. 6.5 Where the Audit of the Supplier is carried out by an Auditor, the Auditor shall be entitled to share any information obtained during the Audit with the Relevant Authority. 6.6 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately: (a) tell the Relevant Authority and give reasons; (b) propose corrective action; and (c) provide a deadline for completing the corrective action. 6.7 The Supplier must provide CCS with a Self Audit Certificate supported by an audit report at the end of each Contract Year. The report must contain: (a) the methodology of the review; (b) the sampling techniques applied; (c) details of any issues; and (d) any remedial action taken. 6.8 The Self Audit Certificate must be completed and signed by an auditor or senior member of the Supplier’s management team that is qualified in either a relevant audit or financial discipline.

Record Keeping and Reporting. 6.1 The Supplier must attend Progress Meetings with the Buyer and provide Progress Reports when specified in the Order Form. 6.2 The Supplier must keep and maintain full and accurate records and accounts on everything to do with the Contract: (a) during the Contract Period; (b) for 7 years after the End Date; and (c) in accordance with UK GDPR, including but not limited to the records and accounts stated in the definition of Audit in Joint Schedule 1. 6.3 The Relevant Authority or an Auditor can Audit the Supplier. 6.4 During an Audit, the Supplier must: (a) allow the Relevant Authority or any Auditor access to their premises to verify all contract accounts and records of everything to do with the Contract and provide copies for an Audit; and (b) provide information to the Relevant Authority or to the Auditor and reasonable co-co- operation at their request. 6.5 Where the Audit of the Supplier is carried out by an Auditor, the Auditor shall be entitled to share any information obtained during the Audit with the Relevant Authority. 6.6 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately: (a) tell the Relevant Authority and give reasons; (b) propose corrective action; and (c) provide a deadline for completing the corrective action. 6.7 The Supplier must provide CCS with a Self Audit Certificate supported by an audit report at the end of each Contract Year. The report must contain: (a) the methodology of the review; (b) the sampling techniques applied; (c) details of any issues; and (d) any remedial action taken. 6.8 The Self Audit Certificate must be completed and signed by an auditor or senior member of the Supplier’s management team that is qualified in either a relevant audit or financial discipline.

Record Keeping and Reporting. 6.1 7.1 The Supplier must attend Progress Meetings with the Buyer and provide Progress Reports when specified in the Order Form. 6.2 7.2 The Supplier must keep and maintain full and accurate records and accounts on everything to do with the Contract: (a) during the Contract Period; (b) for 7 years after the End Date; and (c) in accordance with UK GDPR, including but not limited to the records and accounts stated in the definition of Audit in Joint Schedule 1. 6.3 7.3 The Relevant Authority or an Auditor can Audit the Supplier. 6.4 7.4 During an Audit, the Supplier must: (a) allow the Relevant Authority or any Auditor access to their premises to verify all contract accounts and records of everything to do with the Contract and provide copies for an Audit; and (b) provide information to the Relevant Authority or to the Auditor and reasonable co-co- operation at their request. 6.5 7.5 Where the Audit of the Supplier is carried out by an Auditor, the Auditor shall be entitled to share any information obtained during the Audit with the Relevant Authority. 6.6 7.6 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately: (a) tell the Relevant Authority and give reasons; (b) propose corrective action; and (c) provide a deadline for completing the corrective action. 6.7 7.7 The Supplier must provide CCS with a Self Audit Certificate supported by an audit report at the end of each Contract Year. The report must contain: (a) the methodology of the review; (b) the sampling techniques applied; (c) details of any issues; and (d) any remedial action taken. 6.8 7.8 The Self Audit Certificate must be completed and signed by an auditor or senior member of the Supplier’s management team that is qualified in either a relevant audit or financial discipline.

Record Keeping and Reporting. 6.1 The Supplier must attend Progress Meetings with the Buyer and provide Progress Reports when specified in the Order Form. 6.2 The Supplier must keep and maintain full and accurate records and accounts on everything to do with the Contract: (a) during the Contract Period; (b) for 7 years after the End Date; and (c) in accordance with UK GDPR, including but not limited to the records and accounts stated in the definition of Audit in Joint Schedule 1. 6.3 The Relevant Authority or an Auditor can Audit the Supplier. 6.4 During an Audit, the Supplier must: (a) allow the Relevant Authority or any Auditor access to their premises to verify all contract accounts and records of everything to do with the Contract and provide copies for an Audit; and (b) provide information to the Relevant Authority or to the Auditor and reasonable co-operation cooperation at their request. 6.5 Where the Audit of the Supplier is carried out by an Auditor, the Auditor shall be entitled to share any information obtained during the Audit with the Relevant Authority. 6.6 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately: (a) tell the Relevant Authority and give reasons; (b) propose corrective action; and (c) provide a deadline for completing the corrective action. 6.7 The Supplier must provide CCS with a Self Audit Certificate supported by an audit report at the end of each Contract Year. The report must contain: (a) : the methodology of the review; (b) the sampling techniques applied; (c) details of any issues; and (d) any remedial action taken. 6.8 The Self Audit Certificate must be completed and signed by an auditor or senior member of the Supplier’s management team that is qualified in either a relevant audit or financial discipline.