Record Keeping and Reporting. 6.1 The Supplier must attend Progress Meetings with the Buyer and provide Progress Reports when specified in the Award Form. 6.2 The Supplier must keep and maintain full and accurate records and accounts in respect of the Contract during the Contract Period and for 7 years after the End Date and in accordance with the UK GDPR or the EU GDPR as the context requires, including the records and accounts which the Buyer has a right to Audit. 6.3 Where the Award Form states that the Financial Transparency Objectives apply, the Supplier must co-operate with the Buyer to achieve the Financial Transparency Objectives and, to this end, will provide a Financial Report to the Buyer: 6.3.1 on or before the Start Date; 6.3.2 at the end of each Contract Year; and 6.3.3 within 6 Months of the end of the Contract Period, 6.4 and the Supplier must meet with the Buyer if requested within 10 Working Days of the Buyer receiving a Financial Report. 6.5 If the Supplier becomes aware of an event that has occurred or is likely to occur in the future which will have a material effect on the: 6.5.1 Suppliers currently incurred or forecast future Costs; and 6.5.2 forecast Charges for the remainder of the Contract, 6.5.3 then the Supplier must notify the Buyer in writing as soon as practicable setting out the actual or anticipated effect of the event. 6.6 The Supplier must allow any Auditor access to their premises and the Buyer will use reasonable endeavours to ensure that any Auditor: 6.6.1 complies with the Supplier’s operating procedures; and 6.6.2 does not unreasonably disrupt the Supplier or its provision of the Deliverables. 6.7 During an Audit, the Supplier must provide information to the Auditor and reasonable co-operation at their request including access to: 6.7.1 all information within the permitted scope of the Audit; 6.7.2 any Sites, equipment and the Supplier’s ICT system used in the performance of the Contract; and 6.7.3 the Supplier Staff. 6.8 The Parties will bear their own costs when an Audit is undertaken unless the Audit identifies a material Default by the Supplier, in which case the Supplier will repay the Buyer's reasonable costs in connection with the Audit. 6.9 The Supplier must comply with the Buyer’s reasonable instructions following an Audit, including: 6.9.1 correcting any identified Default; 6.9.2 rectifying any error identified in a Financial Report; and 6.9.3 repaying any Charges that the Buyer has overpaid. 6.10 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately: 6.10.1 tell the Buyer and give reasons; 6.10.2 propose corrective action; and 6.10.3 provide a deadline for completing the corrective action. 6.11 Except where an Audit is imposed on the Buyer by a regulatory body or where the Buyer has reasonable grounds for believing that the Supplier has not complied with its obligations under this Contract, the Buyer may not conduct an Audit of the Supplier or of the same Key Subcontractor more than twice in any Contract Year.
Appears in 1 contract
Sources: Contract for Services
Record Keeping and Reporting. 6.1 The Supplier must ensure that suitably qualified representatives attend Progress Meetings progress meetings with the Buyer and provide Progress Reports progress reports when specified in the Award Formany Schedule.
6.2 The Supplier must keep and maintain full and accurate records and accounts in respect of the Contract during the Contract Period and for 7 years after the End Date thereafter and in accordance with the UK GDPR or the EU GDPR as the context requiresData Protection Legislation, including the records and accounts which the Buyer has a right to Audit.
6.3 Where the Award Form states that the Financial Transparency Objectives apply, the Supplier must co-operate with the Buyer to achieve the Financial Transparency Objectives and, to this end, will provide a Financial Report to the Buyer:
6.3.1 on or before the Start Date;
6.3.2 at the end of each Contract Year; and
6.3.3 within 6 Months of the end of the Contract Period,
6.4 and the Supplier must meet with the Buyer if requested within 10 Working Days of the Buyer receiving a Financial Report.
6.5 If the Supplier becomes aware of an event that has occurred or is likely to occur in the future which will have a material effect on the:
6.5.1 Suppliers currently incurred or forecast future Costs; and
6.5.2 forecast the Charges for the remainder of the Contract,
6.5.3 then the Supplier must notify the Buyer in writing as soon as practicable setting out the actual or anticipated effect of the event.
6.6 6.4 The Supplier must allow any Auditor auditor appointed by the Buyer access to their premises and the Buyer will use reasonable endeavours to ensure that any Auditorsuch auditor:
6.6.1 6.4.1 complies with the Supplier’s operating procedures; and
6.6.2 6.4.2 does not unreasonably disrupt the Supplier or its provision of the Deliverables.
6.7 6.5 During an Audit, the Supplier must provide information to the Auditor auditor appointed by the Buyer and reasonable co-operation at their request request, including access to:
6.7.1 6.5.1 all information within the permitted scope of the Audit;
6.7.2 6.5.2 any Sites, equipment and the Supplier’s ICT system used in the performance of the Contract; and
6.7.3 6.5.3 the Supplier Staff.
6.8 6.6 The Parties will bear their own costs when an Audit is undertaken unless the Audit identifies a material Default by the Supplier, in which case the Supplier will repay the Buyer's reasonable costs in connection with the Audit.
6.9 6.7 The Supplier must comply with the Buyer’s reasonable instructions following an Audit, including:
6.9.1 6.7.1 correcting any identified Default;
6.9.2 rectifying any error identified in a Financial Report; and
6.9.3 6.7.2 repaying any Charges that the Buyer has overpaid.
6.10 6.8 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately:
6.10.1 6.8.1 tell the Buyer and give reasons;
6.10.2 6.8.2 propose corrective action; and
6.10.3 6.8.3 provide a deadline for completing the corrective action.
6.11 Except where an Audit is imposed on the Buyer by a regulatory body or where the Buyer has reasonable grounds for believing that the Supplier has not complied with its obligations under this Contract, the Buyer may not conduct an Audit of the Supplier or of the same Key Subcontractor more than twice in any Contract Year.
Appears in 1 contract
Sources: Network Rail Contract for Goods and/or Non Construction Services
Record Keeping and Reporting. 6.1 The Supplier must ensure that suitably qualified representatives attend Progress Meetings progress meetings with the Buyer and provide Progress Reports progress reports when specified in any Schedule and/or the Award FormContract Order.
6.2 The Supplier must keep and maintain full and accurate records and accounts in respect of the Contract during the Contract Period and for 7 seven years after the End Date thereafter and in accordance with the UK GDPR or the EU GDPR as the context requiresData Protection Legislation, including the records and accounts which the Buyer has a right to Audit.
6.3 Where the Award Form states that the Financial Transparency Objectives apply, the Supplier must co-operate with the Buyer to achieve the Financial Transparency Objectives and, to this end, will provide a Financial Report to the Buyer:
6.3.1 on or before the Start Date;
6.3.2 at the end of each Contract Year; and
6.3.3 within 6 Months of the end of the Contract Period,
6.4 and the Supplier must meet with the Buyer if requested within 10 Working Days of the Buyer receiving a Financial Report.
6.5 If the Supplier becomes aware of an event that has occurred or is likely to occur in the future which will have a material effect on the:
6.5.1 Suppliers currently incurred or forecast future Costs; and
6.5.2 forecast the Charges for the remainder of the Contract,
6.5.3 then the Supplier must notify the Buyer in writing as soon as practicable setting out the actual or anticipated effect of the event.
6.6 6.4 The Buyer or an auditor can Audit the Supplier.
6.5 The Supplier must allow the Buyer and/or any Auditor auditor appointed by the Buyer access to their premises and the Buyer will use reasonable endeavours to ensure that any Auditorsuch auditor will:
6.6.1 complies 6.5.1 comply with the Supplier’s operating procedures; and
6.6.2 does 6.5.2 not unreasonably disrupt the Supplier or its provision of the Deliverables.
6.7 6.6 During an Audit, the Supplier must provide information to the Auditor Buyer and/or auditor appointed by the Buyer and must provide any reasonable co-operation at their request requested, including access to:
6.7.1 6.6.1 all information within the permitted scope of the Audit;
6.7.2 6.6.2 any Sites, equipment and the Supplier’s ICT system used in the performance of the Contract; and
6.7.3 6.6.3 the Supplier Staff.
6.8 6.7 The Parties will bear their own costs when an Audit is undertaken unless the Audit identifies a material Material Default by the Supplier, in which case the Supplier will repay the Buyer's reasonable costs in connection with the Audit.
6.9 6.8 The Supplier must comply with the Buyer’s reasonable instructions following an Audit, including:
6.9.1 6.8.1 correcting any identified Default;
6.9.2 rectifying any error identified in a Financial Report; and
6.9.3 6.8.2 repaying any Charges that the Buyer has overpaid.
6.10 6.9 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately:
6.10.1 6.9.1 tell the Buyer and give reasons;
6.10.2 6.9.2 propose corrective action; and
6.10.3 6.9.3 provide a deadline for completing the corrective action.
6.11 6.10 Except where an Audit is imposed on the Buyer by a regulatory body or where the Buyer has reasonable grounds for believing that the Supplier has not complied with its obligations under this Contractthe Contract and/or any Contract Order(s), the Buyer may not conduct an Audit of the Supplier or of the same Key Subcontractor more than twice in any Contract Yearconsecutive period of twelve months commencing on the Start Date or each anniversary thereof.
Appears in 1 contract
Sources: Framework Contract for Goods and/or Non Construction Services
Record Keeping and Reporting. 6.1 The Supplier must ensure that suitably qualified representatives attend Progress Meetings progress meetings with the Buyer and provide Progress Reports progress reports when specified in the Award Formany Schedule.
6.2 The Supplier must keep and maintain full and accurate records and accounts in respect of the Contract during the Contract Period and for 7 seven years after the End Date thereafter and in accordance with the UK GDPR or the EU GDPR as the context requiresData Protection Legislation, including the records and accounts which the Buyer has a right to Audit.
6.3 Where the Award Form states that the Financial Transparency Objectives apply, the Supplier must co-operate with the Buyer to achieve the Financial Transparency Objectives and, to this end, will provide a Financial Report to the Buyer:
6.3.1 on or before the Start Date;
6.3.2 at the end of each Contract Year; and
6.3.3 within 6 Months of the end of the Contract Period,
6.4 and the Supplier must meet with the Buyer if requested within 10 Working Days of the Buyer receiving a Financial Report.
6.5 If the Supplier becomes aware of an event that has occurred or is likely to occur in the future which will have a material effect on the:
6.5.1 Suppliers currently incurred or forecast future Costs; and
6.5.2 forecast the Charges for the remainder of the Contract,
6.5.3 then the Supplier must notify the Buyer in writing as soon as practicable setting out the actual or anticipated effect of the event.
6.6 6.4 The Buyer or an auditor can Audit the Supplier.
6.5 The Supplier must allow the Buyer and/or any Auditor auditor appointed by the Buyer access to their premises and the Buyer will use reasonable endeavours to ensure that any Auditorsuch auditor will:
6.6.1 complies 6.5.1 comply with the Supplier’s operating procedures; and
6.6.2 does 6.5.2 not unreasonably disrupt the Supplier or its provision of the Deliverables.
6.7 6.6 During an Audit, the Supplier must provide information to the Auditor Buyer and/or auditor appointed by the Buyer and must provide any reasonable co-operation at their request requested, including access to:
6.7.1 6.6.1 all information within the permitted scope of the Audit;
6.7.2 6.6.2 any Sites, equipment and the Supplier’s ICT system used in the performance of the Contract; and
6.7.3 6.6.3 the Supplier Staff.
6.8 6.7 The Parties will bear their own costs when an Audit is undertaken unless the Audit identifies a material Material Default by the Supplier, in which case the Supplier will repay the Buyer's reasonable costs in connection with the Audit.
6.9 6.8 The Supplier must comply with the Buyer’s reasonable instructions following an Audit, including:
6.9.1 6.8.1 correcting any identified Default;
6.9.2 rectifying any error identified in a Financial Report; and
6.9.3 6.8.2 repaying any Charges that the Buyer has overpaid.
6.10 6.9 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately:
6.10.1 6.9.1 tell the Buyer and give reasons;
6.10.2 6.9.2 propose corrective action; and
6.10.3 6.9.3 provide a deadline for completing the corrective action.
6.11 6.10 Except where an Audit is imposed on the Buyer by a regulatory body or where the Buyer has reasonable grounds for believing that the Supplier has not complied with its obligations under this the Contract, the Buyer may not conduct an Audit of the Supplier or of the same Key Subcontractor more than twice in any Contract Yearconsecutive period of twelve months commencing on the Start Date or each anniversary thereof.
Appears in 1 contract
Sources: Network Rail Contract for Goods and/or Non Construction Services
Record Keeping and Reporting. 6.1 The Supplier must attend Progress Meetings with the Buyer and provide Progress Reports when specified in the Award Form.
6.2 The Supplier must keep and maintain full and accurate records and accounts in respect of the Contract during the Contract Period and for 7 years after the End Date and in accordance with the UK GDPR or the EU GDPR as the context requires, including the records and accounts which the Buyer has a right to Audit.
6.3 Where the Award Form states that the Financial Transparency Objectives apply, the Supplier must co-operate with the Buyer to achieve the Financial Transparency Objectives and, to this end, will provide a Financial Report to the Buyer:
6.3.1 on or before the Start Date;
6.3.2 at the end of each Contract Year; and
6.3.3 within 6 Months of the end of the Contract Period,
6.4 , and the Supplier must meet with the Buyer if requested within 10 Working Days of the Buyer receiving a Financial Report.
6.5 6.4 If the Supplier becomes aware of an event that has occurred or is likely to occur in the future which will have a material effect on the:
6.5.1 Suppliers 6.4.1 Supplier’s currently incurred or forecast future Costs; and
6.5.2 6.4.2 forecast Charges for the remainder of the Contract,
6.5.3 , then the Supplier must notify the Buyer in writing as soon as practicable setting out the actual or anticipated effect of the event.
6.6 6.5 The Supplier must allow any Auditor access to their premises and the Buyer will use reasonable endeavours to ensure that any Auditor:
6.6.1 6.5.1 complies with the Supplier’s operating procedures; and
6.6.2 6.5.2 does not unreasonably disrupt the Supplier or its provision of the Deliverables.
6.7 6.6 During an Audit, the Supplier must provide information to the Auditor and reasonable co-operation at their request including access to:
6.7.1 6.6.1 all information within the permitted scope of the Audit;
6.7.2 6.6.2 any Sites, equipment and the Supplier’s ICT system used in the performance of the Contract; and
6.7.3 6.6.3 the Supplier Staff.
6.8 6.7 The Parties will bear their own costs when an Audit is undertaken unless the Audit identifies a material Default by the Supplier, in which case the Supplier will repay the Buyer's reasonable costs in connection with the Audit.
6.9 6.8 The Supplier must comply with the Buyer’s reasonable instructions following an Audit, including:
6.9.1 6.8.1 correcting any identified Default;
6.9.2 6.8.2 rectifying any error identified in a Financial Report; and
6.9.3 6.8.3 repaying any Charges that the Buyer has overpaid.
6.10 6.9 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately:
6.10.1 6.9.1 tell the Buyer and give reasons;
6.10.2 6.9.2 propose corrective action; and
6.10.3 6.9.3 provide a deadline for completing the corrective action.
6.11 6.10 Except where an Audit is imposed on the Buyer by a regulatory body or where the Buyer has reasonable grounds for believing that the Supplier has not complied with its obligations under this Contract, the Buyer may not conduct an Audit of the Supplier or of the same Key Subcontractor more than twice in any Contract Year.
Appears in 1 contract
Sources: Contract
Record Keeping and Reporting. 6.1 The Supplier must attend Progress Meetings with the Buyer and provide Progress Reports when specified in the Award Form.
6.2 The Supplier must keep and maintain full and accurate records and accounts in respect of the this Contract during the Contract Period and for 7 seven (7) years after the End Date and in accordance with the UK GDPR or the EU GDPR as the context requires, including the records and accounts which the Buyer has a right to Audit.
6.3 Where the Award Form states that the Financial Transparency Objectives apply, the Supplier must co-operate with the Buyer to achieve the Financial Transparency Objectives and, to this end, will provide a Financial Report to the Buyer:
6.3.1 on or before the Start Effective Date;
6.3.2 at the end of each Contract Year; and
6.3.3 within 6 six (6) Months of the end of the Contract Period,
6.4 , and the Supplier must meet with the Buyer if requested within 10 ten (10) Working Days of the Buyer receiving a Financial Report.
6.5 6.4 If the Supplier becomes aware of an event that has occurred or is likely to occur in the future which will have a material effect on the:
6.5.1 Suppliers 6.4.1 Supplier’s currently incurred or forecast future Costs; and
6.5.2 6.4.2 forecast Charges for the remainder of the this Contract,
6.5.3 , then the Supplier must notify the Buyer in writing as soon as practicable setting out the actual or anticipated effect of the event.
6.5 The Buyer or an Auditor can Audit the Supplier.
6.6 The Supplier must allow any Auditor access to their premises and the Buyer will use reasonable endeavours to ensure that any Auditor:
6.6.1 complies with the Supplier’s operating procedures; and
6.6.2 does not unreasonably disrupt the Supplier or its provision of the Deliverables.
6.7 During an Audit, the Supplier must provide information to the Auditor and reasonable co-operation at their request including access to:
6.7.1 all information within the permitted scope of the Audit;
6.7.2 any Sites, equipment and the Supplier’s ICT system used in the performance of the Contract; and
6.7.3 the Supplier Staff.
6.8 The Parties will bear their own costs when an Audit is undertaken unless the Audit identifies a material Default by the Supplier, in which case the Supplier will repay the Buyer's reasonable costs in connection with the Audit.
6.9 The Supplier must comply with the Buyer’s reasonable instructions following an Audit, including:
6.9.1 correcting any identified Default;
6.9.2 rectifying any error identified in a Financial Report; and
6.9.3 repaying any Charges that the Buyer has overpaid.
6.10 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately:
6.10.1 tell the Buyer and give reasons;
6.10.2 propose corrective action; and
6.10.3 provide a deadline for completing the corrective action.
6.11 Except where an Audit is imposed on the Buyer by a regulatory body or where the Buyer has reasonable grounds for believing that the Supplier has not complied with its obligations under this Contract, the Buyer may not conduct an Audit of the Supplier or of the same Key Subcontractor more than twice in any Contract Year.
Appears in 1 contract
Sources: Award Form
Record Keeping and Reporting. 6.1 The Supplier must attend Progress Meetings with the Buyer and provide Progress Reports when specified in the Award Form.
6.2 The Supplier must keep and maintain full and accurate records and accounts in respect of the this Contract during the Contract Period and for 7 seven (7) years after the End Date and in accordance with the UK GDPR or the EU GDPR as the context requires, including the records and accounts which the Buyer has a right to Audit.
6.3 Where the Award Form states that the Financial Transparency Objectives apply, the Supplier must co-operate with the Buyer to achieve the Financial Transparency Objectives and, to this end, will provide a Financial Report to the Buyer:
6.3.1 on or before the Start Effective Date;
6.3.2 at the end of each Contract Year; and
6.3.3 within 6 six (6) Months of the end of the Contract Period,
6.4 6.3.4 and the Supplier must meet with the Buyer if requested within 10 ten (10) Working Days of the Buyer receiving a Financial Report.
6.5 6.4 If the Supplier becomes aware of an event that has occurred or is likely to occur in the future which will have a material effect on the:
6.5.1 Suppliers 6.4.1 Supplier’s currently incurred or forecast future Costs; and
6.5.2 6.4.2 forecast Charges for the remainder of the this Contract,
6.5.3 6.4.3 then the Supplier must notify the Buyer in writing as soon as practicable setting out the actual or anticipated effect of the event.
6.5 The Buyer or an Auditor can Audit the Supplier.
6.6 The Supplier must allow any Auditor access to their premises and the Buyer will use reasonable endeavours to ensure that any Auditor:
6.6.1 complies with the Supplier’s operating procedures; and
6.6.2 does not unreasonably disrupt the Supplier or its provision of the Deliverables.
6.7 During an Audit, the Supplier must provide information to the Auditor and reasonable co-operation at their request including access to:
6.7.1 all information within the permitted scope of the Audit;
6.7.2 any Sites, equipment and the Supplier’s ICT system used in the performance of the this Contract; and
6.7.3 the Supplier Staff.
6.8 The Parties will bear their own costs when an Audit is undertaken unless the Audit identifies a material Material Default by the Supplier, in which case the Supplier will repay the Buyer's reasonable costs in connection with the Audit.
6.9 The Supplier must comply with the Buyer’s reasonable instructions following an Audit, including:
6.9.1 correcting any identified Default;
6.9.2 rectifying any error identified in a Financial Report; and
6.9.3 repaying any Charges that the Buyer has overpaid.
6.10 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately:
6.10.1 tell the Buyer and give reasons;
6.10.2 propose corrective action; and
6.10.3 provide a deadline for completing the corrective action.
6.11 Except where an Audit is imposed on the Buyer by a regulatory body or where the Buyer has reasonable grounds for believing that the Supplier has not complied with its obligations under this Contract, the Buyer may not conduct an Audit of the Supplier or of the same Key Subcontractor more than twice in any Contract Year.
Appears in 1 contract