Common use of Record Retention Policy Clause in Contracts

Record Retention Policy. All records originated or prepared in connection with Provider's performance of its obligations under this Agreement, including but not limited to, working papers related to the preparation of fiscal reports, medical records, progress notes, charges, journals, ledgers, and electronic media, will be retained and safeguarded by Provider in accordance with the terms and conditions of the State Contract and this Agreement. Provider agrees to retain all financial and programmatic records, supporting documents, statistical records and other records of Members relating to the delivery of care or service under this Agreement, and as further required by DHH, for a period of six (6) years after the last payment was made for services provided to a Member and retained further if the records are under review, audit, or related to any matter in litigation until the review, audit, or litigation is complete. If any litigation, claim or other actions involving the records have been initiated prior to the expiration of the six (6) year period, the records shall be retained until completion of the action and resolution of all issues that arise from it or until the end of the six (6) year period, whichever is later. If Provider stores records on microfilm or microfiche, Provider shall produce, at its expense, legible hard copy records upon the request of state or federal authorities, within twenty one (21) calendar days of the request.