Common use of RECORD RETENTION REQUIREMENTS Clause in Contracts

RECORD RETENTION REQUIREMENTS. 8.38.1.1 Subrecipient shall maintain accurate and complete financial records (such as bank statements, cancelled checks or other proof of payment) of its activities and operations relating to this Subaward in accordance with Generally Accepted Accounting Principles. Subrecipient shall also maintain all materials, including, but not limited to, complete employment records (such as timecards, sign- in/sign-out sheets and other time and employment records), supporting Program documents and proprietary data and information relating to its performance of this Subaward. Subrecipient shall further maintain on file the entirety of this Subaward, its amendments and/or addendums, modifications and all applicable laws, regulations, directives, Program memoranda and guidance which are hereby incorporated by reference. Subrecipient shall ensure that the security and integrity of all records are maintained throughout the entire term of this Subaward and during the authorized retention period as outlined below. 8.38.1.2 Subrecipient shall adhere to the requirements of the authorized retention period, which shall be the greater of the following: throughout the entire term of this Subaward and until an audit of this Subaward by County and/or its duly authorized representative(s) has occurred and a written audit resolution has been issued or unless otherwise authorized in writing by County; or, for such longer period, if any, as required by applicable statute, by any other provision of this Subaward, by Subparagraphs 8.38.2.2 and 8.38.2.3 or as County deems necessary (which shall be communicated to Subrecipient in writing). 8.38.1.3 All such material shall be maintained by Subrecipient at a location in Los Angeles County, provided that if any such material is located outside Los Angeles County, then, at County's option, Subrecipient shall pay County for travel, per diem, and other costs incurred by County to examine, audit, excerpt, copy, or transcribe such material at such other location. 8.38.1.4 After the authorized retention period has expired, Subrecipient shall dispose of, shred or destroy all confidential records in a manner that will maintain confidentiality. Subrecipient shall obtain a certificate of destruction to substantiate that all confidential records have been securely destroyed. Subrecipient shall notify County's Contract Manager in writing within thirty (30) days after such records are destroyed. The certificate of destruction shall be provided to County's Contract Manager upon County's request.

RECORD RETENTION REQUIREMENTS. 8.38.1.1 Subrecipient 8.37.1.1 Contractor shall maintain accurate and complete financial records (such as bank statements, cancelled checks or other proof of payment) of its activities and operations relating to this Subaward Master Agreement in accordance with Generally Accepted Accounting Principles. Subrecipient Contractor shall also maintain all materials, including, but not limited to, complete employment records (such as timecards, sign- sign-in/sign-out sheets and other time and employment records), supporting Program documents and proprietary data and information relating to its performance of this SubawardMaster Agreement. Subrecipient Contractor shall further maintain on file the entirety of this SubawardMaster Agreement, its amendments and/or addendums, modifications and all applicable laws, regulations, directives, Program memoranda and guidance which are hereby incorporated by reference. Subrecipient Contractor shall ensure that the security and integrity of all records are maintained throughout the entire term of this Subaward Master Agreement and during the authorized retention period as outlined below. 8.38.1.2 Subrecipient 8.37.1.2 Contractor shall adhere to the requirements of the authorized retention period, which shall be the greater of the following: throughout the entire term of this Subaward Master Agreement and no less than three (3) years after the expiration or termination of this Master Agreement unless Contractor receives County's written permission to dispose of any such material prior to such time; until an audit of this Subaward by County and/or its duly authorized representative(s) Master Agreement has occurred and a written audit resolution has been issued or unless otherwise authorized in writing by County; or, for such longer period, if any, as required by applicable statute, by any other provision of this SubawardMaster Agreement, by Subparagraphs 8.38.2.2 8.37.2.2 and 8.38.2.3 8.37.2.3 or as County deems necessary (which shall be communicated to Subrecipient Contractor in writing). 8.38.1.3 8.37.1.3 All such material shall be maintained by Subrecipient Contractor at a location in Los Angeles County, provided that if any such material is located outside Los Angeles County, then, at County's option, Subrecipient Contractor shall pay County for travel, per diem, and other costs incurred by County to examine, audit, excerpt, copy, or transcribe such material at such other location. 8.38.1.4 8.37.1.4 After the authorized retention period has expired, Subrecipient Contractor shall dispose of, shred or destroy all confidential records in a manner that will maintain confidentiality. Subrecipient Contractor shall obtain a certificate of destruction to substantiate that all confidential records have been securely destroyed. Subrecipient Contractor shall notify County's Contract Master Agreement Manager in writing within thirty (30) days after such records are destroyed. The certificate of destruction shall be provided to County's Contract Master Agreement Manager upon County's request.

RECORD RETENTION REQUIREMENTS. 8.38.1.1 Subrecipient shall maintain accurate and complete financial records (such as bank statements, cancelled checks or other proof of payment) of its activities and operations relating to this Subaward in accordance with Generally Accepted Accounting Principles. Subrecipient shall also maintain all materials, including, but not limited to, complete employment records (such as timecards, sign- sign-in/sign-out sheets and other time and employment records), supporting Program documents and proprietary data and information relating to its performance of this Subaward. Subrecipient shall further maintain on file the entirety of this Subaward, its amendments and/or addendums, modifications and all applicable laws, regulations, directives, Program memoranda and guidance which are hereby incorporated by reference. Subrecipient shall ensure that the security and integrity of all records are maintained throughout the entire term of this Subaward and during the authorized retention period as outlined below. 8.38.1.2 Subrecipient shall adhere to the requirements of the authorized retention period, which shall be the greater of the following: throughout the entire term of this Subaward and until an audit of this Subaward by County and/or its duly authorized representative(s) has occurred and a written audit resolution has been issued or unless otherwise authorized in writing by County; or, for such longer period, if any, as required by applicable statute, by any other provision of this Subaward, by Subparagraphs 8.38.2.2 and 8.38.2.3 or as County deems necessary (which shall be communicated to Subrecipient in writing). 8.38.1.3 All such material shall be maintained by Subrecipient at a location in Los Angeles County, provided that if any such material is located outside Los Angeles County, then, at County's option, Subrecipient shall pay County for travel, per diem, and other costs incurred by County to examine, audit, excerpt, copy, or transcribe such material at such other location. 8.38.1.4 After the authorized retention period has expired, Subrecipient shall dispose of, shred or destroy all confidential records in a manner that will maintain confidentiality. Subrecipient shall obtain a certificate of destruction to substantiate that all confidential records have been securely destroyed. Subrecipient shall notify County's Contract Manager in writing within thirty (30) days after such records are destroyed. The certificate of destruction shall be provided to County's Contract Manager upon County's request.

RECORD RETENTION REQUIREMENTS. 8.38.1.1 Subrecipient shall maintain accurate and complete financial records (such as bank statements, cancelled checks or other proof of payment) of its activities and operations relating to this Subaward in accordance with Generally Accepted Accounting Principles. Subrecipient shall also maintain all materials, including, but not limited to, complete employment records (such as timecards, sign- sign-in/sign-out sheets and other time and employment records), supporting Program documents and proprietary data and information relating to its performance of this Subaward. Subrecipient shall further maintain on file the entirety of this Subaward, its amendments and/or addendums, modifications and all applicable laws, regulations, directives, Program memoranda and guidance which are hereby incorporated by reference. Subrecipient shall ensure that the security and integrity of all records are maintained throughout the entire term of this Subaward and during the authorized retention period as outlined below. 8.38.1.2 Subrecipient shall adhere to the requirements of the authorized retention period, which shall be the greater of the following: throughout the entire term of this Subaward and no less than three (3) years after the expiration or termination of this Subaward unless Subrecipient receives County's written permission to dispose of any such material prior to such time; until an audit of this Subaward by County and/or its duly authorized representative(s) has occurred and a written audit resolution has been issued or unless otherwise authorized in writing by County; or, for such longer period, if any, as required by applicable statute, by any other provision of this Subaward, by Subparagraphs 8.38.2.2 and 8.38.2.3 or as County deems necessary (which shall be communicated to Subrecipient in writing). 8.38.1.3 All such material shall be maintained by Subrecipient at a location in Los Angeles County, provided that if any such material is located outside Los Angeles County, then, at County's option, Subrecipient shall pay County for travel, per diem, and other costs incurred by County to examine, audit, excerpt, copy, or transcribe such material at such other location.at 8.38.1.4 After the authorized retention period has expired, Subrecipient shall dispose of, shred or destroy all confidential records in a manner that will maintain confidentiality. Subrecipient shall obtain a certificate of destruction to substantiate that all confidential records have been securely destroyed. Subrecipient shall notify County's Contract Manager in writing within thirty (30) days after such records are destroyed. The certificate of destruction shall be provided to County's Contract Manager upon County's request.

RECORD RETENTION REQUIREMENTS. 8.38.1.1 Subrecipient 8.25.1.1 Contractor shall maintain accurate and complete financial records (such as bank statements, cancelled checks or other proof of payment) of its activities and operations relating to this Subaward Contract in accordance with Generally Accepted Accounting Principles. Subrecipient Contractor shall also maintain all materials, including, but not limited to, complete employment records (such as timecards, sign- sign-in/sign-out sheets and other time and employment records), supporting Program documents and proprietary data and information relating to its performance of this SubawardContract. Subrecipient Contractor shall further maintain on file the entirety of this SubawardContract, its amendments and/or addendums, modifications and all applicable laws, regulations, directives, Program memoranda directives and guidance which are hereby incorporated by reference. Subrecipient Contractor shall ensure that the security and integrity of all records are maintained throughout the entire term of this Subaward Contract and during the authorized retention period as outlined below. 8.38.1.2 Subrecipient 8.25.1.2 Contractor shall adhere to the requirements of the authorized retention period, which shall be the greater of the following: throughout the entire term of this Subaward Contract and no less than five (5) years after the expiration or termination of this Contract unless Contractor receives SELACO WDB's written permission to dispose of any such material prior to such time; until an audit of this Subaward by County and/or its duly authorized representative(s) Contract has occurred and a written audit resolution has been issued or unless otherwise authorized in writing by CountySELACO WDB; or, for such longer period, if any, as required by applicable statute, by any other provision of this SubawardContract, by Subparagraphs 8.38.2.2 and 8.38.2.3 or as County SELACO WDB deems necessary (which shall be communicated to Subrecipient in writing).to 8.38.1.3 8.25.1.3 All such material shall be maintained by Subrecipient Contractor at a location in Los Angeles County, provided that if any such material is located outside Los Angeles County, then, at CountySELACO WDB's option, Subrecipient Contractor shall pay County SELACO WDB for travel, per diem, and other costs incurred by County SELACO WDB to examine, audit, excerpt, copy, or transcribe such material at such other location. 8.38.1.4 8.25.1.4 After the authorized retention period has expired, Subrecipient Contractor shall dispose of, shred or destroy all confidential records in a manner that will maintain confidentiality. Subrecipient Contractor shall obtain a certificate of destruction to substantiate that all confidential records have been securely destroyed. Subrecipient Contractor shall notify CountySELACO WDB's Contract Manager in writing within thirty (30) days after such records are destroyed. The certificate of destruction shall be provided to CountySELACO WDB's Contract Manager upon CountySELACO WDB's request.