Common use of Record Tracking Clause in Contracts

Record Tracking. Status: Original 9/16/2021 1:52:26 PM Holder: ESS Document Review ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ Location: DocuSign Dawn Rouse ▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ Senior Director, Strategic Pricing Sent: 9/16/2021 1:54:16 PM Viewed: 9/16/2021 2:01:43 PM Signed: 9/16/2021 2:02:07 PM Canon Solutions America, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 146.184.0.84 Accepted: 9/16/2021 2:01:43 PM ID: 5660228a-192e-4b50-9733-1422ee70c9f4 ESS Document Review Sent: 9/16/2021 1:54:16 PM ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ Resent: 9/16/2021 2:02:10 PM CSA Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Envelope Sent Hashed/Encrypted 9/16/2021 1:54:16 PM Certified Delivered Security Checked 9/16/2021 2:01:43 PM Signing Complete Security Checked 9/16/2021 2:02:07 PM Completed Security Checked 9/16/2021 2:02:07 PM Electronic Record and Signature Disclosure created on: 9/30/2017 11:38:20 AM Parties agreed to: ▇▇▇▇ ▇▇▇▇▇ From time to time, Canon Solutions America, Inc. (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign, Inc. (DocuSign) electronic signing system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the ‘I agree’ button at the bottom of this document. At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after signing session and, if you elect to create a DocuSign signer account, you may access them for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign ‘Withdraw Consent’ form on the signing page of a DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: ▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at ▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in the DocuSign system. To request paper copies from Canon Solutions America, Inc. To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to ▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To inform us that you no longer want to receive future notices and disclosures in electronic format you may:

Record Tracking. Status: Original 9/16/2021 1:52:26 PM 1/6/2022 8:52:38 AM Holder: ESS Document Review ▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇ Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Alachua County Location: DocuSign ▇▇▇▇@▇▇▇.▇ ▇▇▇▇▇.▇▇ ▇▇▇ Location: DocuSign Dawn Rouse ▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇▇▇▇▇▇.▇▇▇ Senior Director, Strategic Pricing Sent: 9/16/2021 1:54:16 PM Viewed: 9/16/2021 2:01:43 PM Signed: 9/16/2021 2:02:07 PM Canon Solutions America, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 146.184.0.84 149.19.43.13 Sent: 1/6/2022 8:57:59 AM Viewed: 1/10/2022 8:38:40 AM Signed: 1/10/2022 9:01:49 AM Accepted: 9/16/2021 2:01:43 PM 1/10/2022 8:38:40 AM ID: 5660228a-192e-4b503866ca7b-9733f52a-470c-1422ee70c9f4 ESS Document Review Sent: 9/16/2021 1:54:16 PM a133-0d2fc4c038b8 ▇▇▇▇▇▇ (▇▇▇) ▇▇▇▇▇ ▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ Resent: 9/16/2021 2:02:10 PM CSA Contracts Supervisor Alachua County Board of County Commissioners Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign ▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇ Procurement Specialist Alachua County Board of County Commissioners Security Level: Email, Account Authentication (None) Not Offered via DocuSign Sent: 1/10/2022 9:01:51 AM Sent: 1/10/2022 9:01:52 AM Envelope Sent Hashed/Encrypted 9/16/2021 1:54:16 PM 1/6/2022 8:57:59 AM Certified Delivered Security Checked 9/16/2021 2:01:43 PM 1/10/2022 8:38:40 AM Signing Complete Security Checked 9/16/2021 2:02:07 PM 1/10/2022 9:01:49 AM Completed Security Checked 9/16/2021 2:02:07 PM 1/10/2022 9:01:52 AM Electronic Record and Signature Disclosure created on: 9/30/2017 11:38:20 6/3/2020 8:19:40 AM Parties agreed to: ▇▇▇▇▇ ▇▇▇▇▇▇▇ From time to time, Canon Solutions America, Inc. Alachua County (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign, Inc. (DocuSign) electronic signing DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms this Electronic Record and conditionsSignature Disclosure (ERSD), please confirm your agreement by clicking selecting the check-box next to ‘I agreeagree to use electronic records and signatures’ button at before clicking ‘CONTINUE’ within the bottom of this documentDocuSign system. At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign signer account, you may access them the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mindFurther, you must withdraw your consent using the DocuSign ‘Withdraw Consent’ form on the signing page of a DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: ▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇▇▇▇▇▇.▇▇▇ To let us know of a change in your e-mail email address where we should send notices and disclosures electronically to you, you must send an email message to us at ▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇▇▇▇▇▇.▇▇▇ and in the body of such request you must state: your previous e-mail email address, your new e-mail email address. We do not require any other information from you to change your email address.. In addition. If you created a DocuSign account, you must notify DocuSign, Inc. to arrange for may update it with your new email address to be reflected in through your DocuSign account by following the process for changing e-mail in the DocuSign systempreferences. To request paper copies from Canon Solutions America, Inc. To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail email to ▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇▇▇▇▇▇.▇▇▇ and in the body of such request you must state your e-mail email address, full name, US Postal mailing address, and telephone number. We will bill you for any fees at that time, if any. To inform us that you no longer want wish to receive future notices and disclosures in electronic format you may: