Common use of RECORDS ACCURACY ASSESSMENT Clause in Contracts

RECORDS ACCURACY ASSESSMENT. The PII (i.e., SSN, name, and date of birth) in the ED AAAP system of records used in this matching program are derived from information personally reported by the applicants for Title IV, HEA student financial assistance. In addition, each applicant’s SSN is verified with the Social Security Administration at the time of application. The accuracy rate of AAAP (18-11-21) was measured and confirmed in October 2022 as 98.9 percent. Based on SSA’s Office of Quality Review “FY 2018 Enumeration Accuracy Review Report (April 2019),” the SSA Enumeration System database (the Master Files of SSN Holders and SSN Applications System) used for SSN matching is 100 percent accurate for records updated by SSA employees based on this report. Therefore, the identifier information is 100 percent accurate. Federal and State courts can electronically enter the source data into the DFB/DPFD database at ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇▇.▇▇▇/. Currently, Federal and State courts can also send hard copy records of judgments to the DFB program where DOJ contractors input the source data into the DFB/DPFD database. This source data is reviewed for accuracy prior to inclusion in the DFB/DPFD database. Since some source data is prepared and entered manually by DOJ, there is chance of human error. A data reconciliation of DFB/DPFD database active cases and GSA’s ▇▇▇.▇▇▇.gov for excluded applicants is performed monthly to identify errors between the two systems. ED and DOJ have reviewed the records subject to this CMA and concluded that the records are being maintained to a standard of accuracy that ensures fairness in any eligibility determination made on the basis of this record.

RECORDS ACCURACY ASSESSMENT. The PII personal identifier data (i.e., SSN, name, and date of birth) in the ED AAAP Federal Student Aid Application File system of records used in this matching program are derived from information personally reported by the applicants for Title IV, HEA student financial assistance. In addition, each applicant’s SSN is verified with the Social Security Administration at the time of application. The accuracy rate of AAAP the “Federal Student Aid application file” (18-11-2101) was measured and confirmed in October 2022 November 2017 as 98.9 97.7% percent. Based on SSA’s Office of Quality Review “FY 2018 2015 Enumeration Accuracy Review Report (April 2019April, 2016),” the SSA Enumeration System database (the Master Files of SSN Holders and SSN Applications System) used for SSN matching is 100 percent accurate for records updated by SSA employees based on this report. Therefore, the identifier information is 100 99.99 percent accurate. Federal and State courts can electronically enter the source data into the DFB/DPFD database at ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇▇.▇▇▇/. online. Currently, Federal and State courts can also send hard copy records of judgments to the DFB program where DOJ contractors input the source data into the DFB/DPFD database. This source data is reviewed for accuracy prior to inclusion in the DFB/DPFD database. Since some source data is prepared and entered manually by DOJ, there is chance of human error. A data reconciliation of DFB/DPFD database active cases and GSA’s ▇▇▇.▇▇▇.gov ▇ for excluded applicants parties is performed monthly to identify errors between the two systems. ED and DOJ have reviewed the records subject to this CMA agreement and concluded that the records are being maintained to a standard of accuracy that ensures assures fairness in any eligibility determination made on the basis of this record.

RECORDS ACCURACY ASSESSMENT. The PII (i.e., SSN, name, and date of birth) in the ED AAAP Federal Student Aid Application File system of records used in this matching program are derived from information personally reported by the applicants for Title IV, HEA student financial assistance. In addition, each applicant’s SSN is verified with the Social Security Administration at the time of application. The accuracy rate of AAAP the “Federal Student Aid application file” (18-11-2101) was measured and confirmed in October 2022 March 2020 as 98.9 97.03 percent. Based on SSA’s Office of Quality Review “FY 2018 2015 Enumeration Accuracy Review Report (April February 13, 2019),” the SSA Enumeration System database (the Master Files of SSN Holders and SSN Applications System) used for SSN matching is 100 percent accurate for records updated by SSA employees based on this report. Therefore, the identifier information is 100 percent accurate. Federal and State courts can electronically enter the source data into the DFB/DPFD database at ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇▇.▇▇▇/. Currently, Federal and State courts can also send hard copy records of judgments to the DFB program where DOJ contractors input the source data into the DFB/DPFD database. This source data is reviewed for accuracy prior to inclusion in the DFB/DPFD database. Since some source data is prepared and entered manually by DOJ, there is chance of human error. A data reconciliation of DFB/DPFD database active cases and GSA’s ▇▇▇.▇▇▇.gov for excluded applicants is performed monthly to identify errors between the two systems. ED and DOJ have reviewed the records subject to this CMA and concluded that the records are being maintained to a standard of accuracy that ensures fairness in any eligibility determination made on the basis of this record.