Common use of Records and notifications Clause in Contracts

Records and notifications. 1. Any transfer shall be the subject of an appropriate document signed by a representative of EUNAVFOR and a representative of the competent Mauritius law enforcement authorities. 2. EUNAVFOR shall provide detention records to Mauritius with regard to any transferred person. These records shall include, so far as possible, the physical condition of the trans­ ferred person while in detention, the time of transfer to Mauritius authorities, the reason for his detention, the time and place of the commencement of his detention, and any decisions taken with regard to his detention. 3. Mauritius shall be responsible for keeping an accurate account of all transferred persons, including but not limited to keeping records of any seized property, the persons’ physical condition, the location of their places of detention, any charges against them and any significant decisions taken in the course of their prosecution and trial. 4. These records shall be available to representatives of the EU and EUNAVFOR upon request in writing to the Mauritius Ministry of Foreign Affairs. 5. In addition, Mauritius shall notify the EU and EUNAVFOR of the place of detention of any person transferred under this Agreement, of any deterioration of his physical condition and of any allegations of alleged improper treatment. Representatives of the EU and EUNAVFOR shall have access to any persons transferred under this Agreement as long as such persons are in custody and shall be entitled to question them. 6. National and international humanitarian agencies shall, at their request, be allowed to visit persons transferred under this Agreement. 7. For the purposes of ensuring that EUNAVFOR is able to provide timely assistance to Mauritius with attendance of witnesses from EUNAVFOR and the provision of relevant evidence, Mauritius shall notify EUNAVFOR of its intention to initiate criminal trial proceedings against any transferred person and the timetable for provision of evidence, and the hearing of evidence.