RECORDS, AUDIT ACCESS AND OPEN BOOK DATA Sample Clauses
The "Records, Audit Access and Open Book Data" clause establishes the right of one party to access, review, and audit the records and data maintained by the other party in relation to the contract. Typically, this clause requires the party holding the records to keep accurate and complete documentation of relevant transactions, and to provide reasonable access to these records upon request, sometimes including financial data, invoices, or performance reports. Its core practical function is to ensure transparency and accountability, allowing the auditing party to verify compliance with contractual obligations and detect any discrepancies or issues.
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RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. 15.1 The Supplier shall keep and maintain, until the later of:
15.1.1 seven (7) years after the date of termination or expiry of this Framework Agreement; or
15.1.2 seven (7) years after the date of termination or expiry of the last Call- Off Agreement to expire or terminate; or
15.1.3 such other date as may be agreed between the Parties, full and accurate records and accounts of the operation of this Framework Agreement, including the Call-Off Agreements entered into with Contracting Bodies, the Goods and/or Services provided pursuant to the Call-Off Agreements, and the amounts paid by each Contracting Body under the Call- Off Agreements and those supporting tests and evidence that underpin the provision of the annual Self Audit Certificate and supporting Audit Report.
15.2 The Supplier shall keep the records and accounts referred to in Clause 15.1 in accordance with Good Industry Practice and Law.
15.3 The Supplier shall provide the Authority with a completed and signed annual Self Audit Certificate in respect of each Contract Year. Each Self Audit Certificate shall be completed and signed by an authorised senior member of the Supplier’s management team or by the Supplier’s external auditor and the signatory must be professionally qualified in a relevant audit or financial discipline.
15.4 Each Self Audit Certificate should be based on tests completed against a representative sample of 10% of transactions carried out during the period of being audited or 100 transactions (whichever is less) and should provide assurance that:
15.4.1 Orders are clearly identified as such in the order processing and invoicing systems and, where required, Orders are correctly reported in the MI Reports;
15.4.2 all related invoices are completely and accurately included in the MI Reports;
15.4.3 all Charges to Contracting Bodies comply with any requirements under this Framework Agreement on maximum mark-ups, discounts, charge rates, fixed quotes (as applicable); and
15.4.4 [NOT USED]
15.5 Each Self Audit Certificate should be supported by an Audit Report that provides details of the methodology applied to complete the review, the sampling techniques applied, details of any issues identified and remedial action taken.
15.6 The Supplier shall afford any Auditor access to the records and accounts referred to in Clause 15.1 at the Supplier's premises and/or provide such records and accounts or copies of the same, as may be required and agreed with any of the Auditors from time to...
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. 17.1 The Supplier shall keep and maintain, until the later of:
17.1.1 seven (7) years after the date of termination or expiry of this Framework Agreement; or
17.1. 2 seven (7) years after the date of termination or expiry of the last Call- Off Agreement to expire or terminate; or
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. 12.1. The Supplier shall keep and maintain for seven (7) years after the Contract Expiry Date or Termination Date, whichever is the earlier, full and accurate records and accounts of the operation of this Contract including the Services provided under it, any Sub-Contracts and the amounts paid by the Customer.
12.2. The Supplier shall:
12.2.1 keep the records and accounts referred to in Clause 12.1 in accordance with Good Industry Practice and Law; and
12.2.2 afford any Auditor access to the records and accounts referred to in Clause 12.1 at the Supplier’s premises and/or provide records and accounts (including copies of the Supplier’s published accounts) or copies of the same, as may be required by any of the Auditors from time to time during the Contract Period and the period specified in Clause 12.1, in order that the Auditor(s) may carry out an inspection to assess compliance by the Supplier and/or its Sub-Contractors of any of the Supplier’s obligations under this Contract including in order to:
(a) verify the accuracy of the Contract Charges and any other amounts payable by the Customer under this Contract (and proposed or actual variations to them in accordance with this Contract);
(b) verify the costs of the Supplier (including the costs of all Sub Contractors and any third party Supplier’s) in connection with the provision of the Services;
(c) verify the Open Book Data;
(d) verify the Supplier’s and each Sub-Contractor’s compliance with the applicable Law;
(e) identify or investigate an actual or suspected Prohibited Act, impropriety or accounting mistakes or any breach or threatened breach of security and in these circumstances the Customer shall have no obligation to inform the Supplier of the purpose or objective of its investigations;
(f) identify or investigate any circumstances which may impact upon the financial stability of the Supplier, and/or any Sub-Contractors or their ability to perform the Services;
(g) obtain such information as is necessary to fulfil the Customer’s obligations to supply information for parliamentary, ministerial, judicial or administrative purposes including the supply of information to the Comptroller and Auditor General;
(h) review any books of account and the internal contract management accounts kept by the Supplier in connection with this Contract;
(i) carry out the Customer’s internal and statutory audits and to prepare, examine and/or certify the Customer's annual and interim reports and accounts;
(j) enable...
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. The Supplier shall keep and maintain for seven (7) years after the Expiry Date (or as long a period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Legal Services Contract including the Ordered Panel Services provided under it, any Sub-Contracts and the amounts paid by the Customer.
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. 18.1 The Supplier shall keep and maintain, until the later of:
18.1.1 seven (7) years after the date of termination or expiry of this Panel Agreement; or
18.1. 2 seven (7) years after the date of termination or expiry of the last Legal Services Contract to expire or terminate; or
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. The Supplier shall keep and maintain, until the later of: If an Audit reveals that the Supplier has underpaid an amount equal to or greater than one per cent (1%) of the Management Charge due in respect of any one Contract Year or year of any Call Off Agreements then, without prejudice to CCS’s other rights under this Framework Agreement, the Supplier shall reimburse CCS its reasonable costs incurred in relation to the Audit.
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. The Supplier shall keep and maintain for seven (7) years after the Call Off Expiry Date (or as long a period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Call Off Contract including the Goods and/or Services provided under it, any Sub-Contracts and the amounts paid by the Customer. The Parties agree that they shall bear their own respective costs and expenses incurred in respect of compliance with their obligations under
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. The Supplier shall keep and maintain, until the later of: If an Audit reveals that the Supplier has underpaid an amount equal to or greater than one per cent (1%) of the Management Levy due in respect of any one Contract Year or year of any Call Off Agreements then, without prejudice to the Authority’s other rights under this Dynamic Purchasing System Agreement, the Supplier shall reimburse the Authority its reasonable costs incurred in relation to the Audit.
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. The Supplier shall keep and maintain, until the later of:
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. The Supplier shall keep and maintain, until the later of: