RECORDS DESCRIPTION Sample Clauses

RECORDS DESCRIPTION. As required by the Privacy Act's subsection 552a(o)(l)(C), the following is a description of the records that will be matched:

RECORDS DESCRIPTION. The Privacy Act at 5 U.S.C. § 552a(o)(1)(C) requires that each CMA specify a description of the records that will be matched and exchanged, including each data element that will be used, the approximate number of records that will be matched, and the projected starting and completion dates of the program.

RECORDS DESCRIPTION. CMS and SSA have published SORNs that cover the records used in this matching program. CMS and SSA will maintain data obtained through this agreement in accordance with the Privacy Act and SORN requirements. Each party is responsible for ensuring that its uses and disclosures of the information it receives from the other in this matching program comply with OMB guidance relevant to matching programs, the Privacy Act, and other applicable federal law.

RECORDS DESCRIPTION. A. Records that will be matched: (1) Federal Student Aid Application File (18-11-01) (data is stored and processed in the ED CPS system); and (2) BIRLS - VA (38VA21). The application match involves the automated transmission of selected Federal Student Aid applicant records via an overnight batch process, which occurs between VA and ED via a Connect:Direct transfer through a secure Virtual Private Network (VPN) tunnel from Connect:Direct secure server. Files come to Connect:Direct secure server from the mainframe and are sent securely to VA. Return files from VA come back to Connect:Direct secure server and are sent back to the mainframe. This process between Connect:Direct secure server and the mainframe uses Tectia Secure File Transfer Protocol (SFTP), a secure protocol in accordance with the Federal Information Processing Standards (FIPS) Publication 197 standard at a minimum of the 128 Advanced Encryption Standard (AES) level File Transfer Secure (FTS) supplied leased line from the ED Central Processing Virtual Data Center to the VA Austin Automation Center, located in Austin, Texas. ED provides the name, Social Security number, and date of birth of each applicant who indicates Veteran status on the FAFSA. VA compares these data elements against the name, Social Security number, and date of birth of Veterans. As a result of the match, VA assigns one of four values to the applicant records: (1) Veteran status confirmed; (2) record found on database, but not a qualifying Veteran; (3) record not found on database; or (4) record found on database, but applicant on active duty. VA then transmits applicant records back to ED on the FTS-leased line from the VA Austin Automation Center. An applicant whose Veteran status is not confirmed will receive notice from ED on actions the applicant can take to resolve the possible conflict as described in Section VI (Verification Procedures) of this CMA. B. Data elements used in the matching program: (1) Federal Student Aid Application File (18-11-01) (processed by the ED CPS) elements matched: (a) First Name; (b) Last Name; (c) Date of Birth; and (d) Social Security number. (2) BIRLS - VA (38VA21) elements matched: (a) First Name; (b) Last Name; (c) Date of Birth; and (d) Social Security number. VA will record a match if the Social Security number matches, and there is a match with the applicant’s last name or date of birth or both of these elements. (3) ED will use the system of records identified as 18-11-01, entitle...

RECORDS DESCRIPTION. As required by the Privacy Act’s Section 552a(o)(1)(C), the following is a description of the records that will be matched. 3 Termed as “CDBG recipients” in the referenced study, Housing Recovery on the Gulf Coast - Phase II (Results of Property Owner Survey in Louisiana, Mississippi, and Texas (▇▇▇▇▇▇▇.▇▇▇). 4 The median amount paid by NFIP for a building claim from 2016 through 2022. A. SYSTEMS OF RECORDS AND ESTIMATED NUMBER OF RECORDS INVOLVED Systems of Record‌ This Agreement authorizes FEMA and HUD to match HUD records that are retrieved from TRACS (HSNG/MF.HTS.02) 81 Fed. Reg. 56,684 (August 22, 2016); the PIH IMS/PIC, (HUD/PIH.01) 88 Fed. Reg. 17004 (March 21, 2023); and EIV (HUD/PIH-5) 87 Fed. Reg. 50635 (August 17, 2022). The results of the information comparison are maintained within the IMS/PIC system (HUD/PIH.01). Routine Use 10 of the IMS/PIC SORN allows HUD to share information with FEMA under an approved CMA, and Routine Use 11 of the same SORN allows HUD to share information with state and local agencies to verify accuracy, completeness, and eligibility and to identify and recover improper payments. Routine Use D of the EIV SORN allows HUD to share information with FEMA to determine eligibility of assistance. Routine Use 1 of the TRACS SORN allows HUD to use Routine Use 6 of HUD’s Routine Use Inventory notice, 80 Fed. Reg. 81,837 (December 31, 2015), to disclose records to federal agencies, non-federal entities, their employees, and agents (including contractors, their agents or employees, and employees or contractors of the agents or designated agents), or contractors, their employees, and agents with whom HUD has a contract or service agreement for the purpose of preventing fraud, waste, and abuse within major federal programs. HUD’s Routine Use Inventory notice also contains Routine Use 5, which allows for disclosure to federal, state, and local agencies, their employees, and agents for the purpose of conducting computer matching programs.

RECORDS DESCRIPTION. Data elements contained within the FAFSA File to be matched through SAVE:

RECORDS DESCRIPTION. A. System of Records 1. VBA records involved in this match are in “VA Compensation, Pension, Education, and Vocational Rehabilitation and Employment Records – VA” (58 VA 21/22/28), a system of records that was first published at 41 FR 9294 (March 3, 1976), amended and republished in its entirety at 84 FR 4138 (February 14, 2019). The routine use is 64. 2. IRS will extract return information with respect to unearned income of the VBA applicant or beneficiary and (when applicable) of such individual’s spouse from the Information Return Master File (IRMF), Treasury/IRS 22.061, as published at 80 FR 54081 (September 8, 2015). B. Data Elements 1. VBA will furnish the IRS with records in accordance with the current IRS Publication 3373, Disclosure of Information to Federal, State and Local Agencies (DIFSLA)

RECORDS DESCRIPTION. A. Records that will be matched: (1) ED System of Records: Federal Student Aid Application File (18-11-01) (ED system of records notice was last published in the Federal Register on August 3, 2011 (76 FR 46774). Routine Uses 1, 2, and 3 primarily apply to this computer matching agreement. (See Appendix B.) (2) DoD Systems of Records: (a) DMDC 01, Defense Manpower Data Center Data Base, last published in the Federal Register on November 23, 2011, 76 FR 72391. Routine use “15” applies to this CMA. (See Appendix C.) (b) DMDC 02 DoD, Defense Enrollment Eligibility Reporting System (DEERS), (July 27, 2016, 81 FR 49210). Routine use “7, c.” applies to this CMA. (See Appendix D.) B. DoD will identify from the DMDC 01 system deceased service members who meet the definition in sections 473(b) and 420R of the HEA. DoD will then match those records against the DMDC 02 system to obtain the data on the children of those deceased military sponsors for submission to ED. To identify financial aid applicants who may be eligible for increased amounts of Federal student aid, ED will match the names and SSNs received from DoD with information contained within the Federal Student Aid Application File system using IBM’s Transmission Communication Protocol/Internet Protocol (TCP/IP) capabilities via File Transfer Protocol (FTP) using the FIPS-197 publications standards at a minimum of the 128 Advanced Encryption Standard (AES) level. C. Data elements contained within the DoD database to be provided to ED as a result of the matching program: DoD data elements: (1) Dependent’s Name – extracted from DEERS; (2) Dependent’s Date of Birth – extracted from DEERS; (3) Dependent’s SSN - extracted from DEERS; (4) Parent or Guardian’s Date of Death – extracted from DMDC Data Base. D. Number of records that will be matched: DoD reports that about 6,251 children of deceased military sponsors are on the file as of January 1, 2017, and thus would be included in the files sent to ED. As new children are added to the DEERS system, those additional records will be included under this CMA.

RECORDS DESCRIPTION. A. Records that will be matched: (1) ED system of records: “Aid Awareness and Application Processing” (18-11-21), published in the Federal Register on September 13, 2022 (87 FR 56026), and available at ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/documents/2022/09/13/2022-19890/privacy-act-of-1974- system-of-records. The Central Processing System (CPS) and Free Application for Federal Student Aid (FAFSA) Processing System are the ED information systems that process FAFSA data from the Aid Awareness and Application Processing system of records. CPS will process this data through September 30, 2024 for Award Year (AY) 2023-2024. The FAFSA Processing System (FPS) will become operational on or after December 1, 2023 and begin processing FAFSA data for AY 2024-2025. After September 30, 2024, CPS will be decommissioned and be fully replaced by FPS within AAAP. FPS will process data for all AYs thereafter. (2) DOJ system of records: DFB/DPFD (formerly known as DEBAR System) (DOJ’s system of records notice was published in the Federal Register on May 10, 1999, 64 FR 25071; modified on January 31, 2001, by 66 FR 8425 and May 25, 2017 by 82 FR 24147). B. Data elements contained within the AAAP system of records to be matched with the automated DFB/DPFD system of records are as follows: (1) Name; (2) Date of Birth; and