Common use of Records of an Employee Clause in Contracts

Records of an Employee. a) The Employer will provide the Union and the employee with a letter outlining the reasons for discipline or dismissal. A copy of said document or other information placed on any employee’s file, which might at any time be the basis for disciplinary action or denial of promotion, shall be supplied concurrently to the employee and, upon request by the employee, to the Union. i) Employees have the right to view their personnel file in the presence of any staff from the Human Resources department. ii) With written authorization for each viewing along with reasonable notice to the Employer, the employee and their union rep shall have access to view the employee’s file. c) Two (2) years, excluding unpaid leaves of longer than one (1) week, following discipline, the Employer shall remove the written documentation regarding the specific incident that led to discipline from the employee’s personnel file, if no further disciplinary action was noted. The employee will be informed in writing when documents are removed. d) Employee performance appraisals including probationary reviews will not be removed from the personnel file.

Records of an Employee. a) The Employer will provide the Union and the employee with a letter outlining the reasons for discipline or dismissal. A copy of said document or other information placed on any employee’s file, which might at any time be the basis for disciplinary action or denial of promotion, shall be supplied concurrently to the employee and, upon request by the employee, to the Union. i) Employees have the right to view their personnel file in the presence of any staff from the Human Resources departmentResource Manager or the Executive Director. ii) With written authorization for each viewing along with reasonable notice to the Employer, the employee and their union rep shall have access to view the employee’s file. c) Two (2) years, excluding unpaid leaves of longer than one (1) week, following discipline, the Employer shall remove the written documentation regarding the specific incident that led to discipline from the employee’s personnel file, if no further disciplinary action was noted. The employee will be informed in writing when documents are removed. d) Employee performance appraisals including probationary reviews will not be removed from the personnel file.