Records, Reports and Audit. 8.1. The RTO must, on request, make available to the VSC for inspection during working hours, all books, documents, current year’s financial viability statement or other records in its possession, control or power relating to the Services. 8.2. The RTO must keep separate books and accounting records in connection with the Services in such a manner as to enable the accounts to be conveniently audited by the Auditor-General for Victoria or any other person as directed by the VSC. The books and records must indicate particulars of and payments to subcontractors, and any alterations as to the subcontractors being utilised. 8.3. The RTO must, within the time specified by the VSC, supply any other information reasonably required by the VSC for the purposes of this Agreement including information sufficient to allow the VSC to satisfy itself as to the financial viability of the RTO. 8.4. The RTO must respond fully in writing to the VSC within 14 days on any matter relating to this Agreement within the time specified in writing by the VSC. 8.5. The RTO must permit, whenever the Services are being performed and otherwise at all reasonable times, persons acting on behalf of the VSC to enter its premises, and areas within those premises that are used for the Services, to conduct audits to confirm whether the terms and conditions of this Agreement are being met. The RTO must participate in and assist, as required, with any audits required by the VSC under this clause. 8.6. The RTO must reimburse any costs incurred by the VSC in conducting audits. 8.7. The RTO's performance at contract compliance audit may be taken into consideration for future contractual arrangements. 8.8. The RTO must publish on its website or provide on request by any person a copy of its most recent AQTF audit report. 8.9. The RTO must assist, and must ensure that any subcontractor assists, as requested by the VSC or its auditors with audits under this clause. 8.10. If required by the VSC, the RTO must make available any records relating to the RTO and/or the Services at a location in Victoria specified by the VSC. 8.11. Every six (6) months, the RTO must conduct internal audits, using a checklist supplied by the VSC, on its compliance with the provisions of this Agreement. The completed checklist must be provided to the VSC or its auditors on request. 8.12. The RTO must develop an improvement plan to rectify any non- compliance identified via the internal audit specified in 8.10 within an agreed timeframe. The improvement plan (where required) must be made available to the VSC or its auditors on request. 8.13. The RTO must retain all records relating to participation in training and relating to the services for seven (7) years after their completion. These records must be available for audit purposes. The RTO must also comply with all laws relating to record keeping, in particular the: a. Public Records ▇▇▇ ▇▇▇▇; b. record keeping requirements of the AQTF 2007 Standards; c. Information Privacy ▇▇▇ ▇▇▇▇; and d. Electronic Transactions (Victoria) ▇▇▇ ▇▇▇▇.
Appears in 5 contracts
Sources: Funding Agreement, Funding Agreement, Funding Agreement