Common use of Reimbursement Requests Clause in Contracts

Reimbursement Requests. (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. (b) The Recipient shall use the DELPHI eInvoicing System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇. If the USDOT grants the Recipient a waiver, the Recipient shall submit SF 271s directly to: DOT/FAA

Appears in 3 contracts

Sources: Grant Agreement, Grant Agreement, Grant Agreement

Reimbursement Requests. (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement make Reimbursement Requests no more frequently than monthly.once monthly during the term of this Agreement. To receive payment for a Reimbursement Request, Recipient must submit to NFWF a written request, substantially in the form attached hereto as Exhibit C, containing at a minimum the following information: (bi) The the total dollar amount of Funds being requested; (ii) an itemization by Task and Cost Category of the Work costs for which the Funds are being requested; (iii) a narrative description of the Work for which the Funds are being requested; and (iv) a certification that: (A) the Work for which the Funds are being requested constitutes part of the Project as set forth in the Project Description; (B) as of the date of the applicable Reimbursement Request, each Task has been proceeding on or under its corresponding Task Budget and, to Recipient’s best knowledge, Recipient shall use expects each Task to be fully completed on or under its corresponding Task Budget, and ; (C) as of the DELPHI eInvoicing System date of the applicable Reimbursement Request, the Project has been proceeding on or under the Total Budget and, to Recipient’s best knowledge, Recipient expects the Project to be fully completed on or under the Total Budget. In the event Recipient is unable to make a certification specified in subsections (a)(iv)(B)-(C) immediately above at the time Recipient desires to submit requests a Reimbursement Request, Recipient shall, at such time, submit to NFWF a written explanation of the basis for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include belief that a detailed breakout Task has not been, or will not be, completed within its corresponding Task Budget or that the Project has not been, or will not be, fully completed within the Total Budget. After receipt and review of all costs incurredsuch written explanation, including direct laborNFWF will determine in its sole discretion whether to disburse the requested Funds and whether additional conditions to disbursement are required be satisfied by Recipient. Such conditions may include, indirect costsbut are not necessarily limited to, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share submission for NFWF approval of costs. If the Recipient does not provide sufficient detail in an amended Total Budget or a request for reimbursement, variance from a Task Budget. NFWF will pay to Recipient the AO may withhold processing that request until the Recipient provides sufficient detailamount of Funds properly requested and substantiated in a Reimbursement Request within thirty (30) days of NFWF’s receipt of such Reimbursement Request and all necessary supporting documentation. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇. If the USDOT grants the Recipient a waiver, the Recipient shall submit SF 271s directly to: DOT/FAA

Appears in 2 contracts

Sources: Project Funding Agreement, Project Funding Agreement

Reimbursement Requests. (a) The Recipient may request Except for its final reimbursement request, Subrecipient shall submit reimbursement requests either monthly, on or before the 10th day of costs incurred each month, or quarterly, on or before the 10th day of each quarter, as required in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.Attachment A. (b) The Recipient shall use the DELPHI eInvoicing System to submit Reimbursement requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.must: (c1) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costsprominently display “GLO Contract No. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail.23-020-002-D596”; (d2) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms be submitted on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphiGLO-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable approved standard form to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇; (3) be supported by an invoice detailing each expense by Budget category in accordance with the Budget in Attachment A; (4) include a timesheet or a payroll clearing account spreadsheet; and (5) provide such other information as the GLO may request. (c) Subrecipient’s failure to submit reimbursement requests as instructed in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Subrecipient shall submit a zero-dollar ($0.00) reimbursement request. (d) Subrecipient’s indirect costs may not exceed the amount for such costs set forth in Attachment A. Subrecipient may not charge “other operating costs” (including administrative costs, computer usage fees, etc.) in addition to indirect costs if such costs are already included in the calculation to determine Subrecipient’s indirect cost rate. (e) Except for its final reimbursement request, Subrecipient must submit reimbursement requests no later than ninety (90) days from the date Subrecipient incurs the expenses listed therein. Subrecipient must submit its final reimbursement request within sixty (60) days from the date Subrecipient incurs its last reimbursable Project expense. The GLO may deny reimbursement requests Subrecipient fails to submit in a timely manner. (f) The GLO may deny reimbursement requests if Subrecipient fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, Subrecipient shall resubmit the Recipient a waiver, reimbursement request after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Coastal Management Program Contract

Reimbursement Requests. (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. (b) The Recipient shall use the DELPHI eInvoicing System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement in section 19.7(a) that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇. If the USDOT grants the Recipient a waiver. (f) To seek reimbursement from DOT, the Recipient shall submit SF 271s directly to: DOT/FAAdocumentary evidence of all expenditures associated with the Grant Project (those to be covered by the local and/or state contribution, as well as those covered by the Federal contribution) on a monthly basis. All reimbursement requests to DOT shall include sufficient documentation to justify reimbursement of the Recipient, including invoices and proof of payment of the invoice. In seeking reimbursements, grant recipients must provide invoices or other evidence of the expenditure, details about the expenditure and how it relates to the grant project, and evidence of payment. The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

Appears in 1 contract

Sources: Grant Agreement

Reimbursement Requests. Grantee shall submit reimbursement requests on either a monthly or quarterly basis as required in Attachment A and on or before the 10th day of each month or quarter as specified therein. Reimbursement requests must: (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.prominently display “GLO Contract No. 21-155-005-C877”; (b) The Recipient shall use the DELPHI eInvoicing System be submitted to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ on the GLO standard form; (c) be supported by an invoice detailing each expense by Budget category in accordance with the Budget in Attachment A; (d) include a timesheet or a payroll clearing account spreadsheet; and (e) provide such other information as the GLO may request. Grantee’s failure to submit reimbursement requests as instructed in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, and/or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Grantee must submit a zero-dollar ($0.00) invoice. Grantee’s indirect costs may not exceed the amount for such costs set forth in Attachment A. Grantee may not charge “other operating costs” (including administrative costs, computer usage fees, etc.) in addition to indirect costs, if such costs are already included in the calculation to determine Grantee’s indirect cost rate. Grantee must submit reimbursement requests no later than sixty (60) days from the date Grantee incurs the expenses listed therein. The GLO may deny reimbursement requests Grantee fails to submit in a timely manner. The GLO may deny reimbursement requests if Grantee fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, Grantee shall resubmit the Recipient a waiver, invoice after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Grant Agreement

Reimbursement Requests. Grantee shall submit reimbursement requests on either a monthly or quarterly basis as required in Attachment A and on or before the 10th day of each month or quarter as specified therein. Reimbursement requests must: (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.prominently display “GLO Contract No. 21-155-001-C873”; (b) The Recipient shall use the DELPHI eInvoicing System be submitted to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ on the GLO standard form; (c) be supported by an invoice detailing each expense by Budget category in accordance with the Budget in Attachment A; (d) include a timesheet or a payroll clearing account spreadsheet; and (e) provide such other information as the GLO may request. Grantee’s failure to submit reimbursement requests as instructed in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, and/or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Grantee must submit a zero-dollar ($0.00) invoice. Grantee’s indirect costs may not exceed the amount for such costs set forth in Attachment A. Grantee may not charge “other operating costs” (including administrative costs, computer usage fees, etc.) in addition to indirect costs, if such costs are already included in the calculation to determine Grantee’s indirect cost rate. Grantee must submit reimbursement requests no later than sixty (60) days from the date Grantee incurs the expenses listed therein. The GLO may deny reimbursement requests Grantee fails to submit in a timely manner. The GLO may deny reimbursement requests if Grantee fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, Grantee shall resubmit the Recipient a waiver, invoice after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Grant Agreement

Reimbursement Requests. Grantee shall submit reimbursement requests on either a monthly or quarterly basis as required in Attachment A and on or before the 10th day of each month or quarter as specified therein. Reimbursement requests must: (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.prominently display “GLO Contract No. 21-060-019-C681”; (b) The Recipient shall use the DELPHI eInvoicing System be submitted to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ on the GLO standard form; (c) be supported by an invoice detailing each expense by Budget category in accordance with the Budget in Attachment A; (d) include a timesheet or a payroll clearing account spreadsheet; and (e) provide such other information as the GLO may request. Grantee’s failure to submit reimbursement requests as instructed in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, and/or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Grantee must submit a zero-dollar ($0.00) invoice. Grantee’s indirect costs may not exceed the amount for such costs set forth in Attachment A. Grantee may not charge “other operating costs” (including administrative costs, computer usage fees, etc.) in addition to indirect costs, if such costs are already included in the calculation to determine Grantee’s indirect cost rate. Grantee must submit reimbursement requests no later than sixty (60) days from the date Grantee incurs the expenses listed therein. The GLO may deny reimbursement requests Grantee fails to submit in a timely manner. The GLO may deny reimbursement requests if Grantee fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, Grantee shall resubmit the Recipient a waiver, invoice after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Grant Agreement

Reimbursement Requests. Subrecipient shall submit reimbursement requests either monthly, on or before the 10th day of each month, or quarterly, on or before the 10th day of each quarter, as required in Attachment A. Reimbursement requests must: (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.prominently display “GLO Contract No. 22-045-005-D102”; (b) The Recipient shall use the DELPHI eInvoicing System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms be submitted on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphiGLO-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable approved standard form to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇; (c) include details of each expense by Budget category in accordance with the Budget in Attachment A; (d) include a timesheet or a payroll clearing account spreadsheet; and (e) provide such other information as the GLO may request. Subrecipient’s failure to follow the instructions in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Subrecipient shall submit a zero-dollar ($0.00) reimbursement request. Subrecipient’s indirect costs may not exceed the amount for such costs set forth in costs, computer usage fee, etc.) in addition to indirect costs, if such costs are already included in the calculation to determine Subrecipient’s indirect cost rate. Subrecipient must submit reimbursement requests no later than sixty (60) days from the date Subrecipient incurs the expenses listed therein. The GLO may, in its sole discretion, deny reimbursement requests Subrecipient fails to submit in a timely manner. The GLO may, in its sole discretion, deny reimbursement requests if Subrecipient fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, Subrecipient shall resubmit the Recipient a waiver, reimbursement request after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Subrecipient Grant Agreement

Reimbursement Requests. Grantee shall submit reimbursement requests on either a monthly or quarterly basis as required in Attachment A and on or before the 10th day of each month or quarter as specified therein. Reimbursement requests must: (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.prominently display “GLO Contract No. 21-155-005-C877”; (b) The Recipient shall use the DELPHI eInvoicing System be submitted to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ on the GLO standard form; (c) be supported by an invoice detailing each expense by Budget category in accordance with the Budget in Attachment A; (d) include a timesheet or a payroll clearing account spreadsheet; and (e) provide such other information as the GLO may request. ▇▇▇▇▇▇▇’s failure to submit reimbursement requests as instructed in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, and/or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Grantee must submit a zero-dollar ($0.00) invoice. Grantee’s indirect costs may not exceed the amount for such costs set forth in Attachment A. Grantee may not charge “other operating costs” (including administrative costs, computer usage fees, etc.) in addition to indirect costs, if such costs are already included in the calculation to determine ▇▇▇▇▇▇▇’s indirect cost rate. Grantee must submit reimbursement requests no later than sixty (60) days from the date Grantee incurs the expenses listed therein. The GLO may deny reimbursement requests ▇▇▇▇▇▇▇ fails to submit in a timely manner. The GLO may deny reimbursement requests if ▇▇▇▇▇▇▇ fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, ▇▇▇▇▇▇▇ shall resubmit the Recipient a waiver, invoice after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Grant Agreement

Reimbursement Requests. (a) The Recipient may request Except for its final reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200request, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. (b) The Recipient shall use the DELPHI eInvoicing System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590shall submit reimbursement requests on either monthly or quarterly, as required in Attachment A, on or before the 10th day of the month or quarter, as applicable. Reimbursement requests must: (a) prominently display “GLO Contract No. 23-0001 or ▇▇▇▇▇▇▇▇▇▇▇078-005-D852”; (b) be submitted to ▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ on the GLO standard form; (c) be supported by an invoice detailing each expense by Budget category in accordance with the Budget in Attachment A; (d) include a timesheet or a payroll clearing account spreadsheet; and (e) provide such other information as the GLO may request. ▇▇▇▇▇▇▇’s failure to submit reimbursement requests as instructed in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, and/or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Grantee must submit a zero-dollar ($0.00) invoice. Grantee’s indirect costs may not exceed the amount for such costs set forth in Attachment A. Grantee may not charge “other operating costs” (including administrative costs, computer usage fees, etc.) in addition to indirect costs, if such costs are already included in the calculation to determine ▇▇▇▇▇▇▇’s indirect cost rate. Except for its final reimbursement request, ▇▇▇▇▇▇▇ must submit reimbursement requests no later than ninety (90) days from the date Grantee incurs the expenses listed therein. Grantee must submit its final reimbursement request within ninety (90) days from the date Grantee incurs its last reimbursable Project expense. The GLO may deny reimbursement requests ▇▇▇▇▇▇▇ fails to submit in a timely manner. The GLO may deny reimbursement requests if ▇▇▇▇▇▇▇ fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, ▇▇▇▇▇▇▇ shall resubmit the Recipient a waiver, invoice after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Gomesa Grant Agreement

Reimbursement Requests. Grantee shall submit reimbursement requests on either a monthly or quarterly basis as required in Attachment A and on or before the 10th day of each month or quarter as specified therein. Reimbursement requests must: (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.prominently display “GLO Contract No. 21-155-004-C876”; (b) The Recipient shall use the DELPHI eInvoicing System be submitted to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇ on the GLO standard form; (c) be supported by an invoice detailing each expense by Budget category in accordance with the Budget in Attachment A; (d) include a timesheet or a payroll clearing account spreadsheet; and (e) provide such other information as the GLO may request. Grantee’s failure to submit reimbursement requests as instructed in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, and/or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Grantee must submit a zero-dollar ($0.00) invoice. Grantee’s indirect costs may not exceed the amount for such costs set forth in Attachment A. Grantee may not charge “other operating costs” (including administrative costs, computer usage fees, etc.) in addition to indirect costs, if such costs are already included in the calculation to determine Grantee’s indirect cost rate. Grantee must submit reimbursement requests no later than sixty (60) days from the date Grantee incurs the expenses listed therein. The GLO may deny reimbursement requests Grantee fails to submit in a timely manner. The GLO may deny reimbursement requests if Grantee fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, Grantee shall resubmit the Recipient a waiver, invoice after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Grant Agreement

Reimbursement Requests. Subrecipient shall submit reimbursement requests either monthly, on or before the 10th day of each month, or quarterly, on or before the 10th day of each quarter, as required in Attachment A. Reimbursement requests must: (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.prominently display “GLO Contract No. 22-045-017-D114”; (b) The Recipient shall use the DELPHI eInvoicing System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms be submitted on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphiGLO-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable approved standard form to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇; (c) include details of each expense by Budget category in accordance with the Budget in Attachment A; (d) include a timesheet or a payroll clearing account spreadsheet; and (e) provide such other information as the GLO may request. Subrecipient’s failure to follow the instructions in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Subrecipient shall submit a zero-dollar ($0.00) reimbursement request. Subrecipient’s indirect costs may not exceed the amount for such costs set forth in Attachment A. Subrecipient may not charge “other operating costs” (i.e., administrative costs, computer usage fee, etc.) in addition to indirect costs, if such costs are already included in the calculation to determine Subrecipient’s indirect cost rate. Subrecipient must submit reimbursement requests no later than sixty (60) days from the date Subrecipient incurs the expenses listed therein. The GLO may, in its sole discretion, deny reimbursement requests Subrecipient fails to submit in a timely manner. The GLO may, in its sole discretion, deny reimbursement requests if Subrecipient fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, Subrecipient shall resubmit the Recipient a waiver, reimbursement request after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Subrecipient Grant Agreement

Reimbursement Requests. (a) The Recipient may request Except for its final reimbursement request, Subrecipient shall submit reimbursement requests either monthly, on or before the 10th day of costs incurred each month, or quarterly, on or before the 10th day of each quarter, as required in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.Attachment A. (b) The Recipient shall use the DELPHI eInvoicing System to submit Reimbursement requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.must: (c1) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costsprominently display “GLO Contract No. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail.25-003-006-E699; (d2) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms be submitted on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphiGLO-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable approved standard form to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇; (3) be supported by an invoice detailing each expense by Budget category in accordance with the Budget in Attachment A; (4) include a timesheet or a payroll clearing account spreadsheet; and (5) provide such other information as the GLO may request. (c) Subrecipient’s failure to submit reimbursement requests as instructed in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Subrecipient shall submit a zero-dollar ($0.00) reimbursement request. (d) Subrecipient’s indirect costs may not exceed the amount for such costs set forth in Attachment A. Subrecipient may not charge “other operating costs” (including administrative costs, computer usage fees, etc.) in addition to indirect costs if such costs are already included in the calculation to determine Subrecipient’s indirect cost rate. (e) Except for its final reimbursement request, Subrecipient must submit reimbursement requests no later than ninety (90) days from the date Subrecipient incurs the expenses listed therein. Subrecipient must submit its final reimbursement request within ninety (90) days from the date Subrecipient incurs its last reimbursable Project expense. The GLO may deny reimbursement requests Subrecipient fails to submit in a timely manner. (f) The GLO may deny reimbursement requests if Subrecipient fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, Subrecipient shall resubmit the Recipient a waiver, reimbursement request after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Subrecipient Grant Agreement

Reimbursement Requests. (a) The Recipient may request Except for its final reimbursement request, Subrecipient shall submit reimbursement requests either monthly, on or before the 10th day of costs incurred each month, or quarterly, on or before the 10th day of each quarter, as required in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.Attachment A. (b) The Recipient shall use the DELPHI eInvoicing System to submit Reimbursement requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.must: (c1) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costsprominently display “GLO Contract No. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail.24-022-006-E015”; (d2) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms be submitted on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphiGLO-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable approved standard form to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇.▇▇▇; (3) be supported by an invoice detailing each expense by Budget category in accordance with the Budget in Attachment A; (4) include a timesheet or a payroll clearing account spreadsheet; and (5) provide such other information as the GLO may request. (c) Subrecipient’s failure to submit reimbursement requests as instructed in this section may significantly delay reimbursement. Reimbursement requests must be supported by actual receipts, cancelled checks, or such other documentation that, in the judgment of the GLO, allows for full substantiation of the costs incurred. If no Contract expenses have been incurred in a given period, Subrecipient shall submit a zero-dollar ($0.00) reimbursement request. (d) Subrecipient’s indirect costs may not exceed the amount for such costs set forth in Attachment A. Subrecipient may not charge “other operating costs” (including administrative costs, computer usage fees, etc.) in addition to indirect costs if such costs are already included in the calculation to determine Subrecipient’s indirect cost rate. (e) Except for its final reimbursement request, Subrecipient must submit reimbursement requests no later than ninety (90) days from the date Subrecipient incurs the expenses listed therein. Subrecipient must submit its final reimbursement request within ninety (90) days from the date Subrecipient incurs its last reimbursable Project expense. The GLO may deny reimbursement requests Subrecipient fails to submit in a timely manner. (f) The GLO may deny reimbursement requests if Subrecipient fails to submit Deliverables or Progress Reports by their due dates. If the USDOT grants GLO denies reimbursement, Subrecipient shall resubmit the Recipient a waiver, reimbursement request after the Recipient shall submit SF 271s directly to: DOT/FAAdate the overdue Deliverable or Progress Report is submitted.

Appears in 1 contract

Sources: Subrecipient Grant Agreement

Reimbursement Requests. (a) The Recipient may request reimbursement of costs incurred in the performance of this agreement if those costs do not exceed the funds available under section 2.2 and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. (b) The Recipient shall use the DELPHI eInvoicing System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the AO may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative (the “AOR”) reviews and approves the costs AOR osts to ensure that progress on this agreement is sufficient to substantiate payment. (e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing website (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/cfo/delphi-einvoicing-system.html) or by contacting the AO. A Recipient who seeks a waiver shall explain why they are unable to use or access the Internet to register and enter payment requests and send a waiver request to Director of the Office of Financial Management US Department of Transportation, Office of Financial Management B-30, Room W93-431 ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ Washington DC 20590-0001 or ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇. If the USDOT grants the Recipient a waiver, the Recipient shall submit SF 271s directly to: DOT/FAA

Appears in 1 contract

Sources: Grant Agreement