REPORT ON EXECUTION OF SERVICES Clause Samples

REPORT ON EXECUTION OF SERVICES. The Recipient shall submit a report on services and work provided with the final invoice, no later than January 19, 2018. This report should be no longer than five pages, excluding budget detail, and should follow the outline below: • Summarize the activities undertaken in providing the scope of work described in Attachment A. • Reference the project objectives specified in Attachment A. Were those objectives achieved? Why or why not? Were there any unexpected positive outcomes or challenges? • Reference the specific measurable results specified in Attachment A. Were they achieved? If not, what challenges prevented the achievement of the anticipated results? • Describe involvement of any partners specified in Attachment A, as well as any unexpected cooperative relationships that developed through implementation of the project. • Reference the project budget specified in the Attachment A. Provide an analysis of actual expenses and income in relation to the projected budget. • Provide a good faith best-estimate of actual attendance generated by the scope of work in the three categories below: a. Travelers staying overnight in paid accommodations away from their place of residence or business; b. Travelers staying overnight in unpaid accommodations (e.g., with friends and family) and traveling more than 50 miles; c. Travelers for the day only and traveling more than 50 miles. • Describe the methodologies used to arrive at the good faith estimate of actual attendance numbers described above.

REPORT ON EXECUTION OF SERVICES. The Service Provider shall submit a quarterly report to accompany each quarterly invoice for the first, second, and third quarters of each calendar year. The quarterly report shall provide information on the number of clients served in the quarter and the percent of clients served who were Bainbridge Island residents. Information for the fourth quarter shall be provided within an annual report. The Service Provider shall submit an annual report prior to or accompanying its fourth quarter invoice for each calendar year. For 2017 activities, the annual report will be due on January 19, 2018. For 2018 activities, the annual report will be due on January 18, 2019. In each annual report, the Service Provider shall: 1. Summarize the activities undertaken in providing the scope of services described in Attachment A. 2. Reference the project objectives identified in your project proposal. Were those objectives achieved? Why or why not? Were there any unexpected positive outcomes or challenges? 3. Reference the specific measurable results identified in your project proposal. Were they achieved? If not, what challenges prevented the achievement of the anticipated results? How many Bainbridge Island residents were served? Are the conditions for those residents generally improving or worsening? Please explain. 4. Describe the involvement of any partners identified in your project proposal, as well as any unexpected cooperative relationships that developed through implementation of the project. Did the City funding help you attract additional funding or other types of support? 5. Reference the project budget specified in Attachment A. Provide an analysis of actual expenses and income in relation to the projected budget. 6. Please provide a short description of how the City funding has helped your organization or helped the community. Please also include any quotes or stories related to this support. 7. What recommendations, if any, do you have regarding future funding cycles?

REPORT ON EXECUTION OF SERVICES. The Service Provider shall submit a final report prior to or accompanying their last invoice, due on January 20, 2017. In this report, the Service Provider shall: 1. Summarize the activities undertaken in providing the services described in Attachment A. 2. Reference the project objectives specified in Attachment A. Were those objectives achieved? Why or why not? Were there any unexpected positive outcomes or challenges? 3. Reference the specific measurable results specified in Attachment A. Were they achieved? If not, what challenges prevented the achievement of the anticipated results? 4. Describe involvement of any partners specified in Attachment A, as well as any unexpected cooperative relationships that developed through implementation of the project. 5. Reference the project budget specified in the Attachment A. Provide an analysis of actual expenses and income in relation to the projected budget.

REPORT ON EXECUTION OF SERVICES. The Service Provider shall present a summary of accomplishments and work completed at the regular City Council of work completed at least quarterly, or as the City Council Agenda allows. Within each quarterly report and the final report to the Council and public, the Service Provider shall: A. Summarize the activities undertaken in providing the services described in Attachment A. B. Provide a status update on the activities, programs and projects funded by City funds.

REPORT ON EXECUTION OF SERVICES. The Service Provider shall submit a final report prior to or accompanying their last invoice, due on January 22, 2016. In this report, the Service Provider shall: 1. Summarize the activities undertaken in providing the services described in Attachment A. 2. Reference the project objectives specified in Attachment A. Were those objectives achieved? Why or why not? Were there any unexpected positive outcomes or challenges? 3. Reference the specific measurable results specified in Attachment A. Were they achieved? If not, what challenges prevented the achievement of the anticipated results? 4. Describe involvement of any partners specified in Attachment A, as well as any unexpected cooperative relationships that developed through implementation of the project. 5. Reference the project budget specified in the Attachment A. Provide an analysis of actual 4. expenses and income in relation to the projected budget. INSPECTION AND AUDIT The Service Provider shall maintain all books, records, documents and other evidence pertaining to the costs and expenses allowable under this Agreement in accordance with generally accepted accounting practices. All such books and records required to be maintained by this Agreement shall be subject to inspection and audit by representatives of the City and/or the Washington State Auditor at all reasonable times, and the Service Provider shall afford the proper facilities for such inspection and audit. Representatives of the City and/or the Washington State Auditor may copy such books, accounts and records where necessary to conduct or document an audit. The Service Provider shall preserve and make available all such books of account and records for a period of three (3) years after final payment under this Agreement. In the event that any audit or inspection identifies any discrepancy in such financial records, the Service Provider shall provide the City with appropriate clarification and/or financial adjustments within thirty (30) calendar days of notification of the discrepancy.

REPORT ON EXECUTION OF SERVICES. The Recipient shall submit a report on services and work prior to or accompanying its final quarterly invoice, but not later than January 31, 2023. This report should be no longer than five pages, excluding budget detail, and should follow the outline below:  Reference the project objectives specified in Attachment A. Were those objectives achieved? Why or why not? Were there any unexpected positive outcomes or challenges?  Reference the specific measurable results specified in Attachment A. Were they achieved? If not, what challenges prevented the achievement of the anticipated results?  Describe involvement of any partners specified in Attachment A, as well as any unexpected cooperative relationships that developed through implementation of the project.  Reference the project budget specified in the Attachment A. Provide an analysis of actual expenses and income in relation to the projected budget.  Provide a good faith best-estimate of actual attendance generated by the scope of work in the three categories below: a. Travelers staying overnight in paid accommodations away from their place of residence or business; b. Travelers staying overnight in unpaid accommodations (e.g., with friends and family) and traveling more than 50 miles; c. Travelers for the day only and traveling more than 50 miles.  Describe the methodologies used to arrive at the good faith estimate of actual attendance numbers described above.