Common use of Reporting and Auditing Clause in Contracts

Reporting and Auditing. (a) In addition to Citizens for Road Safety Texas’s reporting requirements provided in Section 4 of this Agreement, Citizens for Road Safety Texas shall, upon written request, provide County with a report of expenditures, including, but not limited to, supporting documents such as receipts, paid invoices, timesheets, payroll registers, and any other documentation or reports requested by County to substantiate that the Program Funds were expended and used only on Allowable Costs for the Program. These reporting requirements shall survive the termination of this Agreement. (b) County shall have the right to audit all data, books, and records of the Citizens for Road Safety Texas related to this Agreement. Such data, books, and records shall be furnished to County upon thirty (30) days written notice to Citizens for Road Safety Texas. Citizens for Road Safety Texas’s cooperation must include, but not be limited to, access to all books, records, contracts. Spreadsheets, statements, correspondence, and documents, in whatever form, that are applicable to the Program or this Agreement. The County’s rights to audit shall survive termination of this Agreement for a period of five (5) years and shall be extended to obligations assigned to any subcontracts or agreements related to Citizens for Road Safety Texas’s fulfillment of its obligations to County under this Agreement. (c) All data, books, records, and documents reasonably related to this Agreement, including but not limited to accounting records, digital files, and other records related to costs incurred for the Program shall be maintained and kept by Citizens for Road Safety Texas for a minimum of five (5) years after termination of this Agreement. CITIZENS FOR ROAD SAFETY TEXAS SHALL NOT DESTROY OR DISCARD ANY DATA, BOOKS, RECORDS, OR DOCUMENTS REASONABLY RELATED TO THIS AGREEMENT OR THE PROGRAM, UNLESS THE TIME PERIOD FOR MAINTAINING THE SAME HAS EXPIRED.