Common use of Reporting of Events Clause in Contracts

Reporting of Events. 19.1 The Provider shall record and report all serious accidents or health and safety issues concerning any Child or Young Person or the premises in which the Individual Service or Placement is delivered in accordance with Clause 4.6 herein. 19.2 The Provider shall immediately inform by telephone the Child’s Social Worker or Parent or Carer where this has been agreed in the IPA and anyone else identified in the Child’s Plan who should be given notice of any of the following: i) Any significant incident or police activity, including allegations or evidence of abuse relating to the Child or Young Person or the care of the Child or Young Person or of other children or young people in the Service; ii) Maladministration of, or Fraud related to, the Child or Young Person’s funds or property, or serious loss or damage to the Child or Young Person’s property; iii) Significant changes in the Child or Young Person’s needs or circumstances, including exclusion from school; iv) Any permanent change in the Key Worker; v) Formal complaints in respect of any aspect of the Child or Young Person’s care, subject to the consent of the Child or Young Person and/or the Child’s Representative; vi) Unplanned absence of the Child or Young Person from a Placement; vii) The Child or Young Person’s admission to or return from hospital as an in-patient; viii) Death of the Child or Young Person. 19.3 The Provider will co-operate fully with any investigation carried out by the Purchaser or other regulatory body where a serious incident, including but not limited to incidents listed in Clause 19.2 herein, which have (or there is reason to believe it may have) occurred. 19.4 The Provider shall also submit a written report in the event of any incidents detailed in Clause 19.2 herein to the Purchaser as soon as reasonably practicable. 19.5 The Provider must inform the Purchaser and the Child or Young Person’s Parent or Carer (except where otherwise set out in the IPA) of any accident, emergency or other serious incident relating to the Child or Young Person where such an incident occurs during the provision of the Individual Service or Placement. 19.6 In the event of an accident, emergency or other serious incident occurring to a Child or Young Person with a Mental Disorder as defined in the Mental Health (Care & Treatment) (Scotland) Act 2003 the Provider shall immediately notify the Purchaser. The Purchaser will then inform the Mental Welfare Commission. 19.7 If a situation of danger to the Provider’s Staff and other children or young people should arise as a result of; i) The actions of a Child or Young Person placed by the Purchaser; or ii) The actions of a child or young person placed by another Purchaser, 19.8 The Provider shall use best endeavours to manage the situation and shall immediately contact the relevant emergency services, the Parent or Carer where appropriate, the Child’s Social Worker or duty social worker, or standby service for the Purchaser. The Provider shall also submit a written report to the Purchaser as soon as reasonably practicable. 19.9 Where notification relative to a Child or Young Person is sent by a Provider to a Purchaser’s out of hours service, this shall not be deemed to have satisfied the Notice requirements under Clause 29 (Notices) herein until the Provider issues formal Notice to the appropriate contact detailed in the IPA for the Child or Young Person. 19.10 Where Notice required under this Clause 19 relative to a Child or Young Person is sent by a Provider to a Purchaser’s out of hours service, this shall not be deemed to have satisfied the Notice requirements under this Clause 19 until the Provider issues formal Notice to the appropriate contact detailed in the IPA for the Child or Young Person in accordance with this Clause 19. 19.11 Where events occur which have a material effect on the Provider’s ability to deliver the Placement or Individual Service, the Purchaser must be notified immediately or as soon as reasonably practicable thereafter. Notification of such events may be made by telephone as long as written Notice is subsequently given in accordance with Clause 29 (Notices). The following is a non exhaustive list of events which must be notified in accordance with this Clause:- i) Notice of any risks to the health and safety of Children or Young People

Reporting of Events. 19.1 The Provider shall record and report all serious accidents or health and safety issues concerning any Child or Young Person or the premises in property from which the Individual Service or Placement is Placements are delivered in accordance with Clause 4.6 herein. 19.2 The Provider shall immediately inform by telephone the Child’s Social Worker or Parent or Carer where this has been agreed in the IPA and anyone else identified in the Child’s Plan who should be given notice of any of the following: i) Any significant incident or police activity, including allegations or evidence of abuse relating to the Child or Young Person or the care of the Child or Young Person or of other children or young people in the Service; ii) Maladministration of, or Fraud related to, the Child or Young Person’s funds or property, or serious loss or damage to the Child or Young Person’s property; iii) Significant changes in the Child or Young Person’s needs or circumstances, including exclusion from school; iv) Any permanent change in the Key Worker; v) Formal complaints in respect of any aspect of the Child or Young Person’s care, subject to the consent of the Child or Young Person and/or the Child’s Representative; vi) Unplanned absence of the Child or Young Person from a the Placement; vii) The Child or Young Person’s admission to or return from hospital as an in-patient; viii19.3 The Provider shall notify the Purchaser of the death of a Child or Young Person immediately by telephoning the Child’s Social Worker or in their absence the designated duty person, including out of hours service and thereafter confirm in writing within one (1) Death of Day and the Provider shall provide the Purchaser with such details as required by the Purchaser. The Provider and ▇▇▇▇▇’s Social Worker will then agree who is best to inform the Parent, the Child or Young PersonPersons next of kin or the Child’s Representative. 19.3 19.4 The Provider will co-operate fully with any investigation carried out by the Purchaser or other regulatory body where a serious incident, including but not limited to incidents listed in Clause 19.2 herein, which have (or there is reason to believe it may have) occurred. 19.4 19.5 The Provider shall also submit a written report in the event of any incidents detailed in Clause 19.2 herein to the Purchaser as soon as reasonably practicable. 19.5 19.6 The Provider must inform the Purchaser and the Child or Young Person’s Parent or Carer (except where otherwise set out in the IPA) of any accident, emergency or other serious incident relating to the Child or Young Person where such an incident occurs during the provision of the Individual Service or Placement. 19.6 19.7 In the event of an accident, emergency or other serious incident occurring to a Child or Young Person with a Mental Disorder as defined in the Mental Health (Care & Treatment) (Scotland) Act 2003 the Provider shall immediately notify the Purchaser. The Purchaser will then inform the Mental Welfare Commission. 19.7 19.8 If a situation of danger to the Provider’s Staff and other children or young people should arise as a result of; i) The actions of a Child or Young Person placed by the Purchaser; or ii) The actions of a child or young person placed by another Purchaser, 19.8 19.9 The Provider shall use best endeavours to manage the situation and shall immediately contact the relevant emergency services, the Parent or Carer where appropriate, the Child’s Social Worker or duty social worker, or standby service for the Purchaser. The Provider shall also submit a written report to the Purchaser as soon as reasonably practicable. 19.9 19.10 Where notification relative to a Child or Young Person is sent by a Provider to a Purchaser’s out of hours service, this shall not be deemed to have satisfied the Notice requirements under Clause 29 (Notices) herein until the Provider issues formal Notice to the appropriate contact detailed in the IPA for the Child or Young Person. 19.10 19.11 Where Notice required under this Clause 19 relative to a Child or Young Person is sent by a Provider to a Purchaser’s out of hours service, this shall not be deemed to have satisfied the Notice requirements under this Clause 19 until the Provider issues formal Notice to the appropriate contact detailed in the IPA for the Child or Young Person in accordance with this Clause 19. 19.11 19.12 Where events occur which have a material effect on the Provider’s ability to deliver the Placement or Individual ServicePlacement, the Purchaser must be notified immediately or as soon as reasonably practicable thereafter. Notification of such events may be made by telephone as long as written Notice is subsequently given in accordance with Clause 29 (Notices). The following is a non exhaustive list of events which must be notified in accordance with this Clause:- i) Notice of any risks to the health and safety of Children or Young People