Common use of Reporting Requirements During the Term of the Contract Clause in Contracts

Reporting Requirements During the Term of the Contract. i. The proposer shall, within five (5) business days from contract execution, or prior to any work being performed, execute formal subcontracts or purchase orders with the DBE firms included in the proposal. These written agreements shall be made available to the Procurement Office, DBE Program, upon request. All contracts between the proposer/contractor and its subcontractors must contain a prompt payment clause as set forth in Section 4 herein. ii. During the term of annual contracts, the proposer shall submit regular "Status Reports of DBE Subcontract Payments" in a form acceptable to the Authority. The frequency with which these reports are to be submitted will be determined by the Disadvantage Business Enterprise Liaison Officer (DBELO) , DBE Program, but in no event will reports be required less frequently than quarterly. In the absence of written notice fromthe Disadvantage Business Enterprise Liaison Officer (DBELO), DBE Program, the bidder’s first “Status Report of DBE Subcontract Payments” will be due 90 daysafter the date of contract award, with additional reports due quarterly thereafter. iii. In the case of a one-time procurement with either a single or multiple deliveries, a “Status Report of DBE Subcontract Payments,” in a form acceptable to the Authority, indicating final DBE payments shall be submitted directly to the Disadvantage Business Enterprise Liaison Officer (DBELO), DBE Program.The information must be submitted prior to or at the same time as the bidder’s final invoice to the Authority user department identifiedin the solicitation. (NOTICE: The original invoices must be submitted directly to the Authority’s department identified in the contract documents and the Status Report of DBE Subcontract Payments must be submitted directly to the Procurement Office, DBE Program.) Failure to follow these directions may delay final payment. iv. The address for the Disadvantage Business Enterprise Liaison Officer (DBELO) Office, DBE Program, is: Antelope Valley TransitAuthority, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇▇▇▇▇, ▇▇, ▇▇▇▇▇.

Reporting Requirements During the Term of the Contract. i. The proposer shall, within five (5) business days from contract execution, or prior to any work being performed, execute formal subcontracts or purchase orders with the DBE firms included in the proposal. These written agreements shall be made available to the Procurement Office, DBE Program, upon request. All contracts between the proposer/contractor and its subcontractors must contain a prompt payment clause as set forth in Section 4 herein. ii. During the term of annual contracts, the proposer shall submit regular "Status Reports of DBE Subcontract Payments" in a form acceptable to the Authority. The frequency with which these reports are to be submitted will be determined by the Disadvantage Business Enterprise Liaison Officer (DBELO) Procurement Office, DBE Program, but in no event will reports be required less frequently than quarterly. In the absence of written notice fromthe Disadvantage Business Enterprise Liaison Officer (DBELO)from the Procurement Office, DBE Program, the bidder’s first “Status Report of DBE Subcontract Payments” will be due 90 daysafter days after the date of contract award, with additional reports due quarterly thereafter. iii. In the case of a one-time procurement with either a single or multiple deliveries, a “Status Report of DBE Subcontract Payments,” in a form acceptable to the Authority, indicating final DBE payments shall be submitted directly to the Disadvantage Business Enterprise Liaison Officer (DBELO)Procurement Office, DBE Program.. The information must be submitted prior to or at the same time as the bidder’s final invoice to the Authority user department identifiedin identified in the solicitation. (NOTICE: The original invoices must be submitted directly to the Authority’s department identified in the contract documents and the Status Report of DBE Subcontract Payments must be submitted directly to the Procurement Office, DBE Program.) Failure to follow these directions may delay final payment. iv. The address for the Disadvantage Business Enterprise Liaison Officer (DBELO) Procurement and Contracts Office, DBE Program, is: Procurement and Contracts Office, Antelope Valley TransitAuthorityTransit Authority, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇▇▇▇▇, ▇▇, ▇▇▇▇▇.

Reporting Requirements During the Term of the Contract. i. The proposer shall, within five (5) business days from contract execution, or prior to any work being performed, execute formal subcontracts or purchase orders with the DBE firms included in the proposal. These written agreements shall be made available to the Procurement Office, DBE Program, upon request. All contracts between the proposer/contractor and its subcontractors must contain a prompt payment clause as set forth in Section 4 herein. ii. During the term of annual contracts, the proposer shall submit regular "Status Reports of DBE Subcontract Payments" in a form acceptable to the Authority. The frequency with which these reports are to be submitted will be determined by the Disadvantage Business Enterprise Liaison Officer (DBELO) , DBE Program, but in no event will reports be required less frequently than quarterly. In the absence of written notice fromthe Disadvantage Business Enterprise Liaison Officer (DBELO), DBE Program, the bidder’s first “Status Report of DBE Subcontract Payments” will be due 90 daysafter the date of contract award, with additional reports due quarterly thereafter. iii. In the case of a one-time procurement with either a single or multiple deliveries, a “Status Report of DBE Subcontract Payments,” in a form acceptable to the Authority, indicating final DBE payments shall be submitted directly to the Disadvantage Business Enterprise Liaison Officer (DBELO), DBE Program.The information must be submitted prior to or at the same time as the bidder’s final invoice to the Authority user department identifiedin the solicitation. (NOTICE: The original invoices must be submitted directly to the Authority’s department identified in the contract documents and the Status Report of DBE Subcontract Payments must be submitted directly to the Procurement Office, DBE Program.) Failure to follow these directions may delay final payment. iv. The address for the Disadvantage Business Enterprise Liaison Officer (DBELO) Office, DBE Program, is: is Antelope Valley TransitAuthority, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇▇▇▇▇, ▇▇, ▇▇▇▇▇.

Reporting Requirements During the Term of the Contract. i. A. The proposer Contractor shall, within five not later than thirty (530) business days from the award of a contract execution, or prior to any work being performedby the City, execute formal subcontracts contracts or purchase orders with the DBE firms MBEs and WBEs included in the proposaltheir approved MBE/WBE Utilization Plan. These written agreements shall be made available to the Chief Procurement Office, DBE Program, Officer upon request. All contracts between the proposer/contractor and its subcontractors must contain a prompt payment clause as set forth in Section 4 herein. iiB. In the case of one time procurements of supplies with either single or multiple deliveries to be performed in less than one year from the date of contract award, an “MBE/WBE Utilization Report,” indicating final MBE and WBE payments shall be submitted directly to the Department of Procurement Services so as to assure receipt either at the same time, or before the using Department receives the contractor*s final invoice. Final payments may be held until the Utilization Reports have been received. C. During the term of annual all other contracts, the proposer contractor shall submit regular "Status Reports “MBE/WBE Utilization Reports,” a copy of DBE Subcontract Payments" in a form acceptable to the Authoritywhich is attached. The frequency with which these reports are to be submitted will be determined by the Disadvantage Business Enterprise Liaison Officer (DBELO) , DBE ProgramChief Procurement Officer, but in no event case will reports be required less frequently often than quarterlyon a quarterly basis. In the absence of written notice fromthe Disadvantage Business Enterprise Liaison Officer (DBELO), DBE Programfrom the Chief Procurement Officer, the bidder’s contractor*s first “Status Report of DBE Subcontract PaymentsMBE/WBE Utilization Report” will be due 90 daysafter ninety (90) days after the date of contract award, with additional and reports will be due quarterly thereafter. iii. In the case of a one-time procurement with either a single or multiple deliveries, a D. “Status Report of DBE Subcontract Payments,MBE/WBE Utilization Reports” in a form acceptable are to the Authority, indicating final DBE payments shall be submitted directly to the Disadvantage Business Enterprise Liaison Officer (DBELO)to: Department of Procurement Services, DBE Program.The information must be submitted prior to or at the same time as the bidder’s final invoice to the Authority user department identifiedin the solicitation. (NOTICE: The original invoices must be submitted directly to the Authority’s department identified in the contract documents and the Status Report Office of DBE Subcontract Payments must be submitted directly to the Procurement OfficeVendor Relations, DBE Program.) Failure to follow these directions may delay final payment. iv. The address for the Disadvantage Business Enterprise Liaison Officer (DBELO) OfficeCity Hall, DBE ProgramRoom 403, is: Antelope Valley TransitAuthority, ▇▇▇▇▇ ▇. ▇▇ ▇▇▇▇▇▇ ▇▇▇▇Street, ▇▇▇▇▇▇▇▇▇Chicago, ▇▇Illinois 60602. E. The Executive Director shall be entitled to examine, ▇▇▇▇▇on five (5) business days notice, the contractor*s books and records including without limitation payroll records, tax returns and records, and books of account, to determine whether the contractor is in compliance with its commitment to MBE/WBE participation and the status of any MBE or WBE performing any portion of the contract. Such rights are in addition to any other audit inspection rights contained in the contract.