Common use of Request for Services Process Clause in Contracts

Request for Services Process. 2.1. Contractor shall not commence the Services or any portion thereof until the County issues an approved “Request for Service” (RFS) and an associated purchase order number to the Contractor, unless prior written approval is given by the County. 2.2. In case the County requires the Services of the Contractor for a particular project, it will be obtained as per the following procedure: a) The County identifies need for Services and completes RFS and sends it to the Contractor for quotation. b) Upon receipt of RFS, and tender document where applicable, the Contractor completes the pricing provision, including a detailed costing of the Services by the activity (such as but not limited to hourly rates for professional services, technical services, sub-consultants, or sub- contractors, disbursements, mileage, or any other rates that may apply etc.) and submits their response to the RFS to the County. Such pricing shall be in compliance with and not exceed the unit rates set out in the Master Agreement. c) The County may request additional information (i.e. resumes for proposed project team, subcontractors, project schedule including a ▇▇▇▇▇ chart) from the Contractor in the RFS or tender document. d) The County will then review the RFS responses, including price, and if acceptable, the County will send the fully executed RFS to the Contractor with a unique PO number. 2.3. Specific conditions to the Contractor Engagement Process: a) For Services up to $10,000, the County will make best efforts to engage Contractors from the Qualified Contractor Roster on a rotational basis as follows: i. the RFS Process is followed; ii. the RFS will be prepared and sent by the County; iii. the RFS may be sent to one pre-qualified Contractor for obtaining a quotation; and iv. If acceptable, then fully executed RFS will be sent to the Contractor. b) For Services over $10,000 but less than $49,999, the County will make best efforts to engage Contractors from the Qualified Contractor Roster on a rotational basis as follows: i. the RFS Process is followed; ii. the RFS will be prepared and sent by the County; iii. the RFS may be sent to a minimum of three (3) pre-qualified Contractors for obtaining quotations; and iv. the RFS that provides best overall value, including best pricing, may be selected. c) For Services over $50,000 and more, the County in its sole discretion, may issue a tender document through the RFS Process to all prequalified Contractors on the Qualified Contractor Roster as follows: i. the RFS Process is followed; ii. the RFS will be prepared and may include a tender document sent by the County; iii. the RFS may be sent to all pre-qualified Contractors for obtaining submissions; and iv. the RFS that provides best overall value, including best pricing, may be selected, or when a tender document is issued, the process rules set out in the tender document will prevail. 2.4. The County may in its sole discretion obtain these services through another process when the project requirements cannot be met by any Contractor on the Qualified Contractor Roster, or when the County deems it to be advantageous to use another process.

Request for Services Process. 2.1. Contractor shall not commence the Services or any portion thereof until the County issues an approved “Request for Service” (RFS) and an associated purchase order number to the Contractor, unless prior written approval is given by the County. 2.2. In case the County requires the Services of the Contractor for a particular project, it will be obtained as per the following procedure: a) The County identifies need for Services and completes RFS and sends it to the Contractor for quotation. b) Upon receipt of RFS, and tender document where applicable, the Contractor completes the pricing provision, including a detailed costing of the Services by the activity (such as but not limited to hourly rates for professional services, technical services, sub-consultants, or sub- contractors, disbursements, mileage, or any other rates that may apply etc.) and submits their response to the RFS to the County. Such pricing shall be in compliance with and not exceed the unit rates set out in the Master Agreement. c) The County may request additional information (i.e. resumes for proposed project team, subcontractors, project schedule including a ▇▇▇▇▇ chart) from the Contractor in the RFS or tender document. d) The County will then review the RFS responses, including price, and if acceptable, the County will send the fully executed RFS to the Contractor with a unique PO number. 2.3. Specific conditions to the Contractor Engagement Process: a) For Services up to $10,000, the County will make best efforts to engage Contractors from the Qualified Contractor Roster on a rotational basis as follows: i. the RFS Process is followed; ii. the RFS will be prepared and sent by the County; iii. the RFS may be sent to one pre-qualified Contractor for obtaining a quotation; and iv. If acceptable, then fully executed RFS will be sent to the Contractor. b) For Services over $10,000 but less than $49,99974,999, the County will make best efforts to engage Contractors from the Qualified Contractor Roster on a rotational basis as follows: i. the RFS Process is followed; ii. the RFS will be prepared and sent by the County; iii. the RFS may be sent to a minimum of three (3) pre-qualified Contractors for obtaining quotations; and iv. the RFS that provides best overall value, including best pricing, may be selected. c) For Services over $50,000 75,000 and more, the County in its sole discretion, may issue a tender document through the RFS Process to all prequalified Contractors on the Qualified Contractor Roster as follows: i. the RFS Process is followed; ii. the RFS will be prepared and may include a tender document sent by the County; iii. the RFS may be sent to all pre-qualified Contractors for obtaining submissions; and iv. the RFS that provides best overall value, including best pricing, may be selected, or when a tender document is issued, the process rules set out in the tender document will prevail. 2.4. The County may in its sole discretion obtain these services through another process when the project requirements cannot be met by any Contractor on the Qualified Contractor Roster, or when the County deems it to be advantageous to use another process.

Request for Services Process. 2.1. Contractor shall not commence the Services or any portion thereof until the County issues an approved “Request for Service” (RFS) and an associated purchase order number to the Contractor, unless prior written approval is given by the County. 2.2. In case the County requires the Services of the Contractor for a particular project, it will be obtained as per the following procedure: a) The County identifies need for Services and completes RFS and sends it to the Contractor for quotation. b) Upon receipt of RFS, and tender document where applicable, the Contractor completes the pricing provision, including a detailed costing of the Services by the activity (such as but not limited to hourly rates for professional services, technical services, sub-consultants, or sub- contractors, disbursements, mileage, or any other rates that may apply etc.) and submits their response to the RFS to the County. Such pricing shall be in compliance with and not exceed the unit rates set out in the Master Agreement. c) The County may request additional information (i.e. resumes for proposed project team, subcontractors, project schedule including a ▇▇▇▇▇ chart) from the Contractor in the RFS or tender document. d) The County will then review the RFS responses, including price, and if acceptable, the County will send the fully executed RFS to the Contractor with a unique PO number. 2.3. Specific conditions to the Contractor Engagement Process: a) For Services up to $10,00025,000, the County will make best efforts to engage Contractors from the Qualified Contractor Roster on a rotational basis as follows: i. the RFS Process is followed; ii. the RFS will be prepared and sent by the County; iii. the RFS may be sent to one pre-qualified Contractor for obtaining a quotation; and iv. If acceptable, then fully executed RFS will be sent to the Contractor. b) For Services over $10,000 25,000 but less than $49,99975,000, the County will make best efforts to engage Contractors from the Qualified Contractor Roster on a rotational basis as follows: i. the RFS Process is followed; ii. the RFS will be prepared and sent by the County; iii. the RFS may be sent to a minimum of three (3) pre-qualified Contractors for obtaining quotations; and iv. the RFS that provides best overall value, including best pricing, may be selected. c) For Services over $50,000 75,000 and more, the County in its sole discretion, may issue a tender document through the RFS Process to all prequalified Contractors on the Qualified Contractor Roster as follows: i. the RFS Process is followed; ii. the RFS will be prepared and may include a tender document sent by the County; iii. the RFS may be sent to all pre-qualified Contractors for obtaining submissions; and iv. the RFS that provides best overall value, including best pricing, may be selected, or when a tender document is issued, the process rules set out in the tender document will prevail. 2.4. The County may in its sole discretion obtain these services through another process when the project requirements cannot be met by any Contractor on the Qualified Contractor Roster, or when the County deems it to be advantageous to use another process.