Requesting Records Sample Clauses

Requesting Records. Per the Health Insurance Portability and Accountability Act, patients have a right to their medical requests upon request. Generally, the Privacy Rule applies uniformly to all protected health information, without regard to the type of information. One exception to this general rule is for psychotherapy notes, which receive special protections. The Privacy Rule defines psychotherapy notes as notes recorded by a health care provider who is a mental health professional documenting or analyzing the contents of a conversation during a private counseling session or a group, joint, or family counseling session and that are separate from the rest of the patient’s medical record. Psychotherapy notes do not include any information about medication prescription and monitoring, counseling session start and stop times, the modalities and frequencies of treatment furnished, or results of clinical tests; nor do they include summaries of diagnosis, functional status, treatment plan, symptoms, prognosis, and progress to date. Psychotherapy notes also do not include any information that is maintained in a patient’s medical record. See 45 CFR 164.501. Psychotherapy notes are treated differently from other mental health information both because they contain particularly sensitive information and because they are the personal notes of the therapist that typically are not required or useful for treatment, payment, or health care operations purposes, other than by the mental health professional who created the notes. Therefore, with few exceptions, the Privacy Rule requires a covered entity to obtain a patient’s authorization prior to a disclosure of psychotherapy notes for any reason, including a disclosure for treatment purposes to a health care provider other than the originator of the notes. See 45 CFR 164.508(a)(2). A notable exception exists for disclosures required by other law, such as for mandatory reporting of abuse, and mandatory “duty to warn” situations regarding threats of serious and imminent harm made by the patient (State laws vary as to whether such a warning is mandatory or permissible). For more information: ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/hipaa/for-professionals/ special- topics/mental- health/ If you require records, our clinic requires a written request with two weeks notice, and picture identification. Patients will be billed for copies 15 cents per page and must pick them up in the office. Patient must pick up their records and may not send a proxy as they must sho...

Requesting Records. A requestforinspectionand/orcopies ofpublicrecords mustbe made inwritingandmaybe submitted by personal delivery, mail, telefax, or email directed to the District's Freedom of Information Officer. Individuals making a request are not required to state a reason for the request other than to identify whenthe requestis fora commercialpurposeor whenrequesting a fee waiver. The Superintendentor designeeshallinstructDistrictemployeestoimmediatelyforwardanyrequestfor inspection and copying of a public record to the District's Freedom of Information Officer or designee.

Requesting Records. Arequest for inspection and/or copies of public records must be made in writing and maybe submitted bypersonal delivery, mail, telefax, or email directed to the Association's Freedom of Information Officer. Individuals making a request are not required to state a reason for the request other than to identifywhen the request is for a commercial purpose or when requesting a fee waiver. The Director or designee shall instruct Association employees to immediatelyforward any request for inspection and copying of a public record to the Association's Freedom of Information Officer or designee.