Common use of Resident is Continuing Enrollment at OSU Clause in Contracts

Resident is Continuing Enrollment at OSU. If a Resident moves out and plans to continue their enrollment at OSU, they will be refunded the remaining days of the current academic term (there are 76 billable days per term) of housing (until the Sunday of finals week) room charges based upon the date the keys for the room are returned to the service center. In addition, if a student moves out before the academic year ends, they will be assessed a Cancellation Fee as follows (based on completion of the cancellation and move out processes, whichever is later): i. Cancellation Fees 1. Fall Term: $1500 – for any cancellation before Sunday of fall finals week (December 8, 2024) 2. Winter Term: $1000 – for any cancellation before Sunday of winter finals week (March 16, 2025) 3. Spring Term: $500 – for any cancellation before June 1, 2025 4. Failure to vacate by the time and date required as outlined in Section 16(e) may result in charges calculated to reasonably compensate the University for damage incurred by the delay, including daily room and dining charges for move out or cancellation after posted billing period (3d). a. Residents completing the cancellation process between fee billing periods will be charged $25 per day for pre-approve late stay occupancy. b. Residents completing the cancellation process after the beginning of the winter fee billing period, who started occupancy during the Fall Term, will be assessed winter occupancy by daily room rate starting December 30, 2024. c. Residents completing the cancellation process after the beginning of the spring fee billing period, who started occupancy during the Winter Term, will be assessed spring occupancy by daily room rate starting March 23, 2025. ii. OSU may release the Resident from this Contract under limited circumstances upon receipt of a written letter requesting such extraordinary action accompanied by appropriate documentation. Contract releases under this section will not be subject to the Cancellation Fee but Residents will be responsible for pro-rated room and board charges that were incurred from the time they took Occupancy until the cancellation and may or may not include dining plan charges based on the specific student situation. Contract releases are extraordinary, are not automatic, and may be granted, with appropriate supporting documentation, only under one of the following circumstances: 1. The Resident transfers, pursuant to formal UHDS process, from a University-owned residence hall, the GEM, or Orchard Court Apartment Housing to a different space within a University-owned residence hall, the GEM or Orchard Court Apartment Housing. 2. The Resident is enrolled in special academic or dual-enrollment programs (such as veterinary science off- campus research, approved internships, study abroad or other exchange programs) that require them to leave campus and they have provided UHDS with written verification of the same from their academic department. 3. If, after signing the Contract, the Resident suffers significant and unforeseeable financial hardships outside the Resident’s reasonable control. 4. The Resident has an unforeseen issue they believe merits the need to live off campus. The Resident must provide appropriate documentation to the Office of the ▇▇▇▇ of Students by a qualified professional specifically outlining their need to live off campus. For medical situations, staff in the Office of the ▇▇▇▇ of Students will work with the student and UHDS staff to determine if there is a need for the Resident to work with Disability Access Services for an accommodation on campus. Otherwise, the Office of the ▇▇▇▇ of Students will determine if the information supports the Resident’s need to live off campus. 5. The Resident provides proof of marriage, domestic partnership, or parenting, and Apartment Housing is not available. 6. The Resident transfers to the OSU-Cascades Campus, OSU Distance Degree Program, or is solely taking OSU e-Campus courses, and the Resident moves more than 50 miles from the Corvallis Campus.

Resident is Continuing Enrollment at OSU. If a Resident moves out and plans to continue their enrollment at OSU, they will be refunded the remaining days of the current academic term (there are 76 billable days per term) of housing (until the Sunday of finals week) room charges based upon the date the keys for the room are returned to the service center. In addition, if a student moves out before the academic year ends, they will be assessed a Cancellation Fee cancellation fee as follows (based on completion of the cancellation and move out processes, whichever is later): i. Cancellation Feesfees 1. Fall Termterm: $1500 – for any cancellation before Sunday of fall finals week (December 87, 20242025) 2. Winter Termterm: $1000 – for any cancellation before Sunday of winter finals week (March 1615, 20252026) 3. Spring Termterm: $500 – for any cancellation before June 1, 20252026 4. Failure to vacate by the time and date required as outlined in Section 16(e) may result in charges calculated to reasonably compensate the University for damage incurred by the delay, including daily room and dining charges for move out or cancellation after posted billing period (3d). a. Residents completing the cancellation process between fee billing periods will be charged $25 per day for pre-approve late stay occupancyat the daily room rate (term rate/76). b. Residents completing the cancellation process after the beginning of the winter fee billing periodperiod through week 4 of winter term, who started occupancy during the Fall Termfall term, will be assessed winter occupancy by daily room rate starting December 3014, 20242025. c. Residents completing the cancellation process after the beginning of the spring fee billing periodperiod through week 4 of spring term, who started occupancy during the Winter Termwinter term, will be assessed spring occupancy by daily room rate starting March 2320, 20252026. ii. OSU may release the Resident from this Contract under limited circumstances upon receipt of a written letter requesting such extraordinary action accompanied by appropriate documentation. Contract releases under this section will not be subject to the Cancellation Fee but Residents will be responsible for pro-rated room and board charges that were incurred from the time they took Occupancy until the cancellation and may or may not include dining plan charges based on the specific student situation. Contract releases are extraordinary, are not automatic, and may be granted, with appropriate supporting documentation, only under one of the following circumstances: 1. The Resident transfers, pursuant to formal UHDS process, from a an University-owned residence hall, the GEM, or Orchard Court Apartment Housing to a different space within a an University-owned residence hall, the GEM GEM, ▇▇▇▇ ▇▇ ▇▇▇▇▇▇▇, or Orchard Court Apartment Housing. 2. The Resident is enrolled in special academic or dual-enrollment programs (such as veterinary science off- campus research, approved internships, study abroad or other exchange programs) that require them to leave campus and they have provided UHDS with written verification of the same from their academic department. 3. If, after signing the Contract, the Resident suffers significant and unforeseeable financial hardships outside the Resident’s reasonable control. 4. The Resident has an unforeseen issue they believe merits the need to live off campus. The Resident must provide appropriate documentation to the Office of the ▇▇▇▇ of Students by a qualified professional specifically outlining their need to live off campus. For medical situations, staff in the Office of the ▇▇▇▇ of Students will work with the student and UHDS staff to determine if there is a need for the Resident to work with Disability Access Services for an accommodation on campus. Otherwise, the Office of the ▇▇▇▇ of Students will determine if the information supports the Resident’s need to live off campus.will 5. The Resident provides proof of marriage, domestic partnership, or parenting, and Apartment Housing is not available. 6. The Resident transfers to the OSU-Cascades Campus, OSU Distance Degree Program, or is solely taking OSU e-Campus courses, and the Resident moves more than 50 miles from the Corvallis Campus.