Common use of RESPONDING TO REQUESTS FOR INFORMATION Clause in Contracts

RESPONDING TO REQUESTS FOR INFORMATION. from the IOC to facilitate the prompt resolution of any administrative review requests received by the IOC. LEGAL REF.:15 ILCS 405/10.05 and 10.05d. 810 ILCS 5/3-806. ADOPTED:August 15, 2017 The Treasurer shall prepare a list of all due and payable bills, indicating vendor name and amount, and shall present it to the Board of Education in advance of the Board's first regular monthly meeting or, if necessary, a special meeting. These bills are reviewed by the Board, after which they may be approved for payment by Board order. Approval of all bills shall be given by a roll call vote and the votes shall be recorded in the minutes. The Treasurer shall pay the bills after receiving a Board order or pertinent portions of the Board minutes, even if the minutes are unapproved, provided the order or minutes are signed by the Board President and Secretary, or a majority of the Board. The Treasurer is authorized, without further Board approval, to pay Social Security taxes, wages, pension contributions, utility bills, and other recurring bills. These disbursements shall be included in the listing of bills presented to the Board. The Board authorizes the Superintendent or designee to establish revolving funds and a ▇▇▇▇▇ cash fund system for school cafeterias, lunchrooms, athletics, or similar purposes, provided such funds are maintained in accordance with Board policy 4:80, Accounting and Audits, and remain in the custody of an employee who is properly bonded according to State law. LEGAL REF.:105 ILCS 5/8-16, 5/10-7, and 5/10-20.19. 23 Ill.Admin.Code §100.70. CROSS REF.:4:55 (Use of Credit and Procurement Cards), 4:60 (Purchases and Contracts), 4:80 (Accounting and Audits) ADOPTED:August 15, 2017 The Superintendent and employees designated by the Superintendent are authorized to use District credit and procurement cards to simplify the acquisition, receipt, and payment of purchases and travel expenses incurred on the District's behalf. Credit and procurement cards shall only be used for those expenses that are for the District's benefit and serve a valid and proper public purpose; they shall not be used for personal purchases. Cardholders are responsible for exercising due care and judgment and for acting in the District's best interests. The Superintendent or designee shall manage the use of District credit and procurement cards by employees. It is the Board's responsibility, through the audit and approval process, to determine whether District credit and procurement card use by the Superintendent is appropriate. In addition to the other limitations contained in this and other Board policies, District credit and procurement cards are governed by the following restrictions: 1. Credit and/or procurement cards may only be used to pay certain job-related expenses or to make purchases on behalf of the Board or District or any student activity fund, or for purposes that would otherwise be addressed through a conventional revolving fund. 2. The Superintendent or designee shall instruct the issuing bank to block the cards' use at unapproved merchants. 3. Each cardholder, other than the Superintendent, may charge no more than $500 in a single purchase and no more than $1000 within a given month without prior authorization from the Superintendent.

RESPONDING TO REQUESTS FOR INFORMATION. from the IOC to facilitate the prompt resolution of any administrative review requests received by the IOC. LEGAL REF.:15 REF.: 15 ILCS 405/10.05 and 10.05d. 105 ILCS 123/, Hunger-Free Students’ Bill of Rights Act. 810 ILCS 5/3-806. ADOPTED:August 15Adopted: January 14, 2017 2019 The Treasurer shall prepare a list of all due and payable bills, indicating vendor name and amount, and shall present it to the Board of Education in advance of the Board's first regular monthly meeting or, if necessary, a special meeting. These bills are shall be reviewed by the BoardBoard of Education, after which they may be approved for payment by Board of Education order. Approval of all bills shall be given by a roll call vote and the votes shall be recorded in the minutes. The Treasurer shall pay the bills after receiving a Board of Education order or pertinent portions of the Board minutes, even if the minutes are unapproved, provided the order or minutes are signed by the Board President and Secretary, or a majority of the Board. The Treasurer is authorized, without further Board approval, to pay Social Security taxes, wages, pension contributions, utility bills, and other recurring bills. These disbursements shall be included in the listing of bills presented to the BoardBoard of Education. The Board authorizes the Superintendent or designee to establish revolving Revolving funds and a for school cafeterias, athletics, ▇▇▇▇▇ cash fund system for school cafeterias, lunchrooms, athleticscash, or similar purposespurposes may be used, provided such funds are maintained in accordance with Board policy 4:80, Accounting and Audits, and remain in the custody of an employee who is properly bonded according to State law. LEGAL REF.:105 ILCS 5/8-16, 5/10-7, and 5/10-20.19. 23 Ill.Admin.Code §100.70. CROSS REF.:4:55 (Use of Credit and Procurement Cards), 4:60 (Purchases and Contracts), 4:80 (Accounting and Audits) ADOPTED:August 15October 19, 2017 2015 The Superintendent and employees designated by the Superintendent are authorized to use District credit and procurement cards to simplify the acquisition, receipt, and payment of purchases and travel expenses incurred on the District's behalf. Credit and procurement cards shall only be used for those expenses that are for the District's benefit and serve a valid and proper public purpose; they shall not be used for personal purchases. Cardholders are responsible for exercising due care and judgment and for acting in the District's best interests. The Superintendent or designee shall manage the use of District credit and procurement cards by employees. It is the Board's responsibility, through the audit and approval process, to determine whether District credit and procurement card use by the Superintendent is appropriate. The District may from time-to-time issue and/or authorize Board members to use District credit cards to simplify the payment of actual and necessary expenses as authorized in Board policy 2:125, Board Meetings Expenses. The Board will determine whether a Board member's use of a District credit card is appropriate through the expense approval process and the annual audit. All other components of this policy apply to a board member's use of a District credit card. In addition to the other limitations contained in this and other Board policies, District credit and procurement cards are governed by the following restrictions: 1. Credit and/or procurement cards may only be used to pay certain job-related expenses or to make purchases on behalf of the Board or District or any student activity fund, or for purposes that would otherwise be addressed through a conventional revolving fund. 2. The Superintendent or designee shall instruct the issuing bank to block the cards' use at unapproved merchants. 3. Each cardholder, other than the Superintendent, may charge no more than $500 in a single purchase and no more than $1000 within a given month without prior authorization from the Superintendent. 4. The Superintendent or designee must approve the use of a District credit or procurement card whenever such use is by telephone, fax, and the Internet. Permission shall be withheld when the use violates any Board policy, is from a vendor whose reputation has not been verified, or would be more expensive than if another available payment method were used.