Common use of Retention of Documents Clause in Contracts

Retention of Documents. (a) Without prejudice to any other provision of this Agreement and the Grant Recipient’s obligations pursuant to State Aid Law, the Grant Recipient will ensure that all documents relating to the Project and its implementation and financing are retained for a two year period from 31 December following the submission of the accounts in which the final expenditure of the Completed Project is included, in order that these may be made available to the European Commission and European Court of Auditors upon request in accordance with Article 140 of Regulation 1303. (b) The Secretary of State shall notify the Grant Recipient of the start date of the two year period referred to in the paragraph above. (c) In addition to the obligation under paragraph (a) above, the Grant Recipient shall ensure that all documents relating to the Project and its implementation and financing are retained as necessary in order to demonstrate compliance with any applicable State Aid law, the Structural and Investment Funds Regulations and the obligations under this Funding Agreement. The Programme Guidance will include information to assist the Grant Recipient to determine how long documents should be retained for in order to demonstrate compliance. (d) The Grant Recipient will make available the documents relating to the Project and its implementation and financing if and when required to do so by the Secretary of State, the European Court of Auditors, the European Commission auditors, the National Audit Office (and also their respective auditors). (e) The documents referred to in this clause shall be kept and made available either in the form of the originals or certified true copies of the originals or on commonly accepted data carriers including electronic versions of original documents or documents existing in electronic version only. The Programme Guidance will provide information on commonly accepted data carriers and the procedure for certifying conformity with original documents. (f) Where documents exist in electronic form only, the computer systems used shall meet accepted security standards which ensure the documents held meet with national legal requirements and can be relied upon for audit purposes.

Retention of Documents. (a) Without prejudice to any other provision of this Funding Agreement and the Grant Recipient’s obligations pursuant to State Aid LawLaw , the Grant Recipient will ensure that all documents relating to the Project and its implementation and financing are retained for a two year period from 31 December following the submission of the accounts to the European Commission in which the final expenditure of for the Completed Project is included, in order that these may be made available to the European Commission and European Court of Auditors upon request in accordance with Article 140 of Regulation 1303. (b) The Secretary of State shall notify the Grant Recipient of the start date of the two year period referred to in the paragraph above. (c) In addition to the obligation under paragraph (a) above, the Grant Recipient shall ensure that all documents relating to the Project and its implementation and financing are retained as necessary in order to demonstrate compliance with any applicable State Aid law, the Structural and Investment Funds Regulations and the obligations under this Funding Agreement. The Programme Secretary of State has published the National European Development Fund Document Retention Guidance will include information in order to assist the Grant Recipient to determine how long documents should be retained for in order to demonstrate compliance. (d) The Grant Recipient will make available the documents relating to the Project and its implementation and financing if and when required to do so by the Secretary of State, the European Court of Auditors, the European Commission auditors, the National Audit Office (and also their respective auditors). (e) The documents referred to in this clause shall be kept and made available either in the form of the originals or certified true copies of the originals or on commonly accepted data carriers including electronic versions of original documents or documents existing in electronic version only. The Programme National European Development Fund Document Retention Guidance will provide information provides guidance on commonly accepted data carriers and the procedure for certifying conformity with original documents. (f) Where documents exist in electronic form only, the computer systems used shall meet accepted security standards which ensure that the documents held meet with national legal requirements and can be relied upon for audit purposes. The equipment and software used to store the documents shall be retained and kept functional for a two year period from 31 December following the submission of the accounts in which the final expenditure for the Completed Project is included.

Retention of Documents. (a) Without prejudice to any other provision of this Funding Agreement and the Grant Recipient’s obligations pursuant to State Aid LawLaw , the Grant Recipient will ensure that all documents relating to the Project and its implementation and financing are retained for a two year period from 31 December following the submission of the accounts to the European Commission in which the final expenditure of for the Completed Project is included, in order that these may be made available to the European Commission and European Court of Auditors upon request in accordance with Article 140 of Regulation 1303. (b) The Secretary of State GLA shall notify the Grant Recipient of the start date of the two two-year period referred to in the paragraph above. (c) In addition to the obligation under paragraph (a) above, the Grant Recipient shall ensure that all documents relating to the Project and its implementation and financing are retained as necessary in order to demonstrate compliance with any applicable State Aid law, the Structural and Investment Funds Regulations and the obligations under this Funding Agreement. The Programme Secretary of State has published the National European Development Fund Document Retention Guidance will include information in order to assist the Grant Recipient to determine how long documents should be retained for in order to demonstrate compliance. (d) The Grant Recipient will make available the documents relating to the Project and its implementation and financing if and when required to do so by the GLA, the Secretary of State, the European Court of Auditors, the European Commission auditors, the National Audit Office (and also their respective auditors). (e) The documents referred to in this clause shall be kept and made available either in the form of the originals or certified true copies of the originals or on commonly accepted data carriers including electronic versions of original documents or documents existing in electronic version only. The Programme National European Development Fund Document Retention Guidance will provide information provides guidance on commonly accepted data carriers and the procedure for certifying conformity with original documents. (f) Where documents exist in electronic form only, the computer systems used shall meet accepted security standards which ensure that the documents held meet with national legal requirements and can be relied upon for audit purposes. The equipment and software used to store the documents shall be retained and kept functional for a two-year period from 31 December following the submission of the accounts in which the final expenditure for the Completed Project is included.

Retention of Documents. (a) Without prejudice to any other provision of this Funding Agreement and the Grant Recipient’s obligations pursuant to State Aid Law, the Grant Recipient will ensure that all documents relating to the Project and its implementation and financing are retained for a two year period from 31 December following the submission of the accounts to the European Commission in which the final expenditure of for the Completed Project is included, in order that these may be made available to the European Commission and European Court of Auditors upon request in accordance with Article 140 of Regulation 1303. (b) The Secretary of State shall notify the Grant Recipient of the start date of the two year period referred to in the paragraph above. (c) In addition to the obligation under paragraph (a) above, the Grant Recipient shall ensure that all documents relating to the Project and its implementation and financing are retained as necessary in order to demonstrate compliance with any applicable State Aid law, the Structural and Investment Funds Regulations and the obligations under this Funding Agreement. The Programme Secretary of State has published the National European Development Fund Document Retention Guidance will include information in order to assist the Grant Recipient to determine how long documents should be retained for in order to demonstrate compliance. (d) The Grant Recipient will make available the documents relating to the Project and its implementation and financing if and when required to do so by the Secretary of State, the European Court of Auditors, the European Commission auditors, the National Audit Office (and also their respective auditors). (e) The documents referred to in this clause shall be kept and made available either in the form of the originals or certified true copies of the originals or on commonly accepted data carriers including electronic versions of original documents or documents existing in electronic version only. The Programme National European Development Fund Document Retention Guidance will provide information provides guidance on commonly accepted data carriers and the procedure for certifying conformity with original documents. (f) Where documents exist in electronic form only, the computer systems used shall meet accepted security standards which ensure that the documents held meet with national legal requirements and can be relied upon for audit purposes. The equipment and software used to store the documents shall be retained and kept functional for a two year period from 31 December following the submission of the accounts in which the final expenditure for the Completed Project is included.

Retention of Documents. (a) Without prejudice to any other provision of this Funding Agreement and the Grant Recipient’s obligations pursuant to State Aid LawLaw , the Grant Recipient will ensure that all documents relating to the Project and its implementation and financing are retained for a two year period from 31 December following the submission of the accounts in which the final expenditure of the Completed Project is included, in order that these may be made available to the European Commission and European Court of Auditors upon request in accordance with Article 140 of Regulation 1303. (b) The Secretary of State shall notify the Grant Recipient of the start date of the two year period referred to in the paragraph above. (c) In addition to the obligation under paragraph (a) above, the Grant Recipient shall ensure that all documents relating to the Project and its implementation and financing are retained as necessary in order to demonstrate compliance with any applicable State Aid law, the Structural and Investment Funds Regulations and the obligations under this Funding Agreement. The Programme Secretary of State has published the National European Development Fund Document Retention Guidance will include information in order to assist the Grant Recipient to determine how long documents should be retained for in order to demonstrate compliance. (d) The Grant Recipient will make available the documents relating to the Project and its implementation and financing if and when required to do so by the Secretary of State, the European Court of Auditors, the European Commission auditors, the National Audit Office (and also their respective auditors). (e) The documents referred to in this clause shall be kept and made available either in the form of the originals or certified true copies of the originals or on commonly accepted data carriers including electronic versions of original documents or documents existing in electronic version only. The Programme National European Development Fund Document Retention Guidance will provide information provides guidance on commonly accepted data carriers and the procedure for certifying conformity with original documents. (f) Where documents exist in electronic form only, the computer systems used shall meet accepted security standards which ensure that the documents held meet with national legal requirements and can be relied upon for audit purposes. The equipment and software used to store the documents shall be retained and kept functional for a two year period from 31 December following the submission of the accounts in which the final expenditure of the Completed Project is included.

Retention of Documents. (a) Without prejudice to any other provision of this Agreement and the Grant Recipient’s and Delivery Partner’s obligations pursuant to State Aid Law, the Grant Recipient Delivery Partner will ensure that all documents relating to the Project and its implementation and financing are retained for a two year period from 31 December following the submission of the accounts to the European Commission in which the final expenditure of for the Completed Project is included, in order that these may be made available to the European Commission and European Court of Auditors upon request in accordance with Article 140 of Regulation 1303. (b) The Secretary of State Grant Recipient shall notify the Grant Recipient Delivery Partner of the start date of the two two-year period referred to in the paragraph above. (c) . In addition to the obligation under paragraph (a) above, the Grant Recipient Delivery Partner shall ensure that all documents relating to the Project and its implementation and financing are retained as necessary in order to demonstrate compliance with any applicable State Aid law, the Structural and Investment Funds Regulations and the obligations under this Funding Agreement. The Programme Secretary of State has published the National European Development Fund Document Retention Guidance will include information in order to assist the Grant Recipient and Delivery Partner to determine how long documents should be retained for in order to demonstrate compliance. (dc) The Grant Recipient Delivery Partner will make available to the Grant Recipient the documents relating to the Project and its implementation and financing if and when required to do so by the Secretary of State, the European Court of Auditors, the European Commission auditors, the National Audit Office (and also their respective auditors). (ed) The documents referred to in this clause shall be kept and made available either in the form of the originals or certified true copies of the originals or on commonly accepted data carriers including electronic versions of original documents or documents existing in electronic version only. The Programme National European Development Fund Document Retention Guidance will provide information provides guidance on commonly accepted data carriers and the procedure for certifying conformity with original documents. (fe) Where documents exist in electronic form only, the computer systems used shall meet accepted security standards which ensure that the documents held meet with national legal requirements and can be relied upon for audit purposes. The equipment and software used to store the documents shall be retained and kept functional for a two-year period from 31 December following the submission of the accounts in which the final expenditure for the Completed Project is included.

Retention of Documents. (a) Without prejudice to any other provision of this Funding Agreement and the Grant Recipient’s obligations pursuant to State Aid Law, the Grant Recipient will ensure that all documents relating to the Project and its implementation and financing are retained for a two year period from 31 December following the submission of the accounts in which the final expenditure of the Completed Project is included, in order that these may be made available to the European Commission and European Court of Auditors upon request in accordance with Article 140 of Regulation 1303. (b) The Secretary of State shall notify the Grant Recipient of the start date of the two year period referred to in the paragraph above. (c) In addition to the obligation under paragraph (a) above, the Grant Recipient shall ensure that all documents relating to the Project and its implementation and financing are retained as necessary in order to demonstrate compliance with any applicable State Aid law, the Structural and Investment Funds Regulations and the obligations under this Funding Agreement. The Programme Secretary of State has published the National European Development Fund Document Retention Guidance will include information in order to assist the Grant Recipient to determine how long documents should be retained for in order to demonstrate compliance. (d) The Grant Recipient will make available the documents relating to the Project and its implementation and financing if and when required to do so by the Secretary of State,, the European Court of Auditors, the European Commission auditors, the National Audit Office (and also their respective auditors). (e) The documents referred to in this clause shall be kept and made available either in the form of the originals or certified true copies of the originals or on commonly accepted data carriers including electronic versions of original documents or documents existing in electronic version only. The Programme National European Development Fund Document Retention Guidance will provide information provides guidance on commonly accepted data carriers and the procedure for certifying conformity with original documents. (f) Where documents exist in electronic form only, the computer systems used shall meet accepted security standards which ensure that the documents held meet with national legal requirements and can be relied upon for audit purposes. The equipment and software used to store the documents shall be retained and kept functional for a two year period from 31 December following the submission of the accounts in which the final expenditure of the Completed Project is included.

Retention of Documents. (a) Without prejudice to any other provision of this Funding Agreement and the Grant Recipient’s obligations pursuant to State Aid Law, the Grant Recipient will ensure that all documents relating to the Project and its implementation and financing are retained for a two year period from 31 December following the submission of the accounts in which the final expenditure of the Completed Project is included, in order that these may be made available to the European Commission and European Court of Auditors upon request in accordance with Article 140 of Regulation 1303. (b) The Secretary of State shall notify the Grant Recipient of the start date of the two year period referred to in the paragraph above. (c) In addition to the obligation under paragraph (a) above, the Grant Recipient shall ensure that all documents relating to the Project and its implementation and financing are retained as necessary in order to demonstrate compliance with any applicable State Aid law, the Structural and Investment Funds Regulations and the obligations under this Funding Agreement. The Programme Secretary of State has published the National European Development Fund Document Retention Guidance will include information in order to assist the Grant Recipient to determine how long documents should be retained for in order to demonstrate compliance. (d) The Grant Recipient will make available the documents relating to the Project and its implementation and financing if and when required to do so by the Secretary of State, the European Court of Auditors, the European Commission auditors, the National Audit Office (and also their respective auditors). (e) The documents referred to in this clause shall be kept and made available either in the form of the originals or certified true copies of the originals or on commonly accepted data carriers including electronic versions of original documents or documents existing in electronic version only. The Programme National European Development Fund Document Retention Guidance will provide information provides guidance on commonly accepted data carriers and the procedure for certifying conformity with original documents. (f) Where documents exist in electronic form only, the computer systems used shall meet accepted security standards which ensure that the documents held meet with national legal requirements and can be relied upon for audit purposes. The equipment and software used to store the documents shall be retained and kept functional for a two year period from 31 December following the submission of the accounts in which the final expenditure for the Completed Project is included.