Common use of Section 3.6. Personnel Files Clause in Contracts

Section 3.6. Personnel Files. 15 Employees or former employees shall, upon request, have the right to inspect all contents of their complete 16 personnel file kept within the District. Said employee or former employee may be accompanied by 17 another person for said inspection provided that the Human Resources Administrator receives not less than 18 a twelve (12) hour notification. 20 No secret, duplicate, alternate or other personnel file, except for yearly information accumulated for the 21 annual evaluation and for material relating to an employee’s health and medical issues as provided below, 22 shall be kept anywhere in the District. Employees shall receive a copy of all material placed in their 23 personnel file and shall have the opportunity to attach written comments. Written comments will be 24 initialed and dated. The Supervisor’s working file shall be purged of all materials within thirty (30) days 25 of the employee’s completed evaluation. 27 Any material relating to an employee’s health or medical issues shall be maintained in a separate secure, 28 confidential file to which only the superintendent or superintendent’s designee shall have access once the 29 material has been filed.

Section 3.6. Personnel Files. 15 35 Employees or former employees shall, upon request, have the right to inspect all contents of their 36 complete 16 personnel file kept within with the District. Said employee or former employee may be 37 accompanied by 17 another person for said inspection provided that the Human Resources Administrator Resource Services 38 Department receives not less than 18 a twelve (12) hour notification. 20 40 No secret, duplicate, alternate or other personnel file, except for yearly information accumulated for 41 the 21 annual evaluation and for material relating to an employee’s health and medical issues as provided 42 below, 22 shall be kept anywhere in the District. Employees shall receive a copy of all material placed in 43 their 23 personnel file and shall have the opportunity to attach written comments. Written comments will 44 be 24 initialed and dated. The Supervisor’s working file shall be purged of all materials within thirty (30) days 25 of the employee’s completed evaluation. 27 46 Any material relating to an employee’s health or medical issues shall be maintained in a separate 47 secure, 28 confidential file to which only the superintendent or superintendent’s designee shall have 48 access once the 29 material has materials have been filed.

Section 3.6. Personnel Files. 15 39 Employees or former employees shall, upon request, have the right to inspect all contents of their 40 complete 16 personnel file kept within with the District. Said employee or former employee may be accompanied 41 by 17 another person for said inspection provided that the Human Resources Administrator Resource Services Department receives 42 not less than 18 a twelve (12) hour notification. 20 44 No secret, duplicate, alternate or other personnel file, except for yearly information accumulated for the 21 45 annual evaluation and for material relating to an employee’s health and medical issues as provided 46 below, 22 shall be kept anywhere in the District. Employees shall receive a copy of all material placed in 47 their 23 personnel file and shall have the opportunity to attach written comments. Written comments will be 24 initialed and dated. The Supervisor’s working file shall be purged of all materials within thirty (30) days 25 of the employee’s completed evaluation. 27 Any material relating to an employee’s health or medical issues shall be maintained in a separate secure, 28 confidential file to which only the superintendent or superintendent’s designee shall have access once the 29 material has been filed.will