Secure Communication. Maintain a current telephone number, postal mailing address, an e-mail address, an encrypted email account and a HIPAA compliant video platform for tele-health services. Federal HIPAA regulations prohibit messages and files containing Protected Health Information (PHI) being sent through regular email. Any paper files containing PHI will be either hand carried or kept in a locked box / briefcase in the trunk of the vehicle. PHI must not be left in a vehicle overnight. Maintain computer access. The minimal computer software requirements include the ability to receive and read Microsoft Word, Excel and e-mail file attachments in Adobe Reader. To protect electronic information Providers will maintain active software for protection from computer viruses and will encrypt all computers and memory devices holding PHI. All faxed information must include a cover sheet with a HIPAA compliant confidentiality statement. The Provider must be able to speak, read and write fluently in English to ensure clear communication with other Providers and H.P.C. staff. To maintain client records in a manner that is consistent with the Medicaid, third party insurance and Department of Health requirements. The Provider will keep notes of each session with the family using the session note provided by H.P.C., or an alternative note used by your agency that meets the documentation requirements. The Session Note, Consultation and Individual Family Support Plan meeting forms can be found on the H.P.C. website. The Provider will document missed sessions and reasons for missed sessions on the in the client record.
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Secure Communication. Maintain a current telephone number, postal mailing address, an e-mail address, an encrypted email account and a HIPAA compliant video platform for tele-health services. Federal HIPAA regulations prohibit messages and files containing Protected Health Information (PHI) being sent through regular email. Any paper files containing PHI will be either hand carried or kept in a locked box / briefcase in the trunk of the vehicle. PHI must not be left in a vehicle overnight. Maintain computer access. The minimal computer software requirements include the ability to receive and read Microsoft Word, Excel and e-mail file attachments in Adobe Reader. To protect electronic information Providers will maintain active software for protection from computer viruses and will encrypt all computers and memory devices holding PHI. All faxed information must include a cover sheet with a HIPAA compliant confidentiality statement. The Provider must be able to speak, read and write fluently in English to ensure clear communication with other Providers and H.P.C. staff. To maintain client records in a manner that is consistent with the Medicaid, third party insurance and Department of Health requirements. The Provider will keep notes of each session with the family using the session note provided by H.P.C., or an alternative note used by your agency that meets the documentation requirements. The Session Note, Consultation and Individual Family Support Plan meeting forms can be found on the H.P.C. website. The Provider will document missed sessions and reasons for missed sessions on the referral checklist and in the client record.
Appears in 1 contract