Common use of SERVICES TO THE UNION Clause in Contracts

SERVICES TO THE UNION. 1. The County agrees to furnish the Union, once a year, a copy of the Salary Forecast for all employees in this Bargaining Unit. 2. The County agrees to notify the Union within reasonable advance of any public hearing in which personnel matters, relative to this Bargaining Unit are to be the subject of discussion. 3. The County agrees to provide the Union with the web page link to the following documents and publications: Board of County Commission Agendas Examination Announcements Training and Benefit Bulletins Classifications Specifications Bargaining Unit Job Descriptions Employee Newspapers Administrative Orders and Personnel Policy Procedures Proposed Budget Final Budget Table of Organization Pay Plan 4. The County agrees to furnish the Union, twice per year, one copy of the following for employees in the bargaining unit: a) Names, addresses, classification titles, work locations, and County employee identification numbers. b) List of Employees by Seniority (on a yearly basis and including date of hire in the County service as well as date of hire or status date in the classification). c) Once every six months, a list of new bargaining unit employees hired during the previous six months. 5. The Department shall notify the Union of scheduled County sponsored employee orientations and allow the Union to set up a table in the area of close proximity to the location of the orientation with the permitted building rules on the day of scheduled orientations for informational purposes only. 6. The County will provide the Union, on a bi-weekly basis, a report which lists all dues deductions taken for the pay period, as well as a separate report listing employees whose dues deductions were not taken for the pay period due to the employee being in a no pay status as a result of insufficient funds or having been placed on a leave of absence status. Upon return to work/paid status, the employee’s dues deduction shall automatically resume unless canceled. Notice of cancelation shall come from the Union via the established dues transmittal. 7. In an effort to ensure proper training for Union Stewards in the administration of the contract, the County will allow up to four (4) stewards, twice a year, to attend two (2) day training sessions provided by the Union without loss of pay, for no more than four (4) days released. The Union shall provide fifteen (15) day notification to the Department’s Human Resources Division. 8. The County shall provide the Union with the job descriptions of any newly created positions within the W&S Department within ten (10) days of their creation.

SERVICES TO THE UNION. 1. The County agrees to furnish the Union, Union once a year, a year one copy of the following for employees in the Bargaining Unit: a) Names, addresses, classification titles, and employee identification numbers. b) List of employees by occupation c) Once every six (6) months a list of new bargaining unit employees hired during the previous six (6) months. 2. The County agrees to furnish the Union twice a year one copy of the B-1 Salary Forecast or its equivalent for all employees in this Bargaining Unit. 23. The County agrees to notify the Union within a reasonable advance period of time and whenever possible within 30 days prior to any public hearing in which personnel matters, relative to this Bargaining Unit Unit, are to be the subject of discussion. 34. The County agrees to provide the Union with the web page link to the following documents and publicationsone (1) copy of the Employee Seniority List: Board of County Commission Agendas Administrative Orders and Personnel Policy Procedures Examination Announcements Training and Benefit Bulletins Classifications Specifications Bargaining Unit Job Descriptions (3) Employee Newspapers Administrative Orders and Personnel Policy Procedures Proposed Budget Final Budget Table of Organization Pay Plan 4. The County agrees to furnish the Union, twice per year, one copy of the following for employees in the bargaining unit: a) Names, addresses, classification titles, work locations, and County employee identification numbers. b) Plan Bargaining Unit Job Descriptions List of Employees by Seniority (on a yearly basis and including date of hire in the County service as well as date of hire or status date in the classification). c) Once every six months, a list of new bargaining unit employees hired during the previous six months. 5. Special conferences for important matters will be arranged between the Union President and the Director of Labor Relations, or their designated representatives upon request of either party. Such meeting shall be between at least two (2) representatives of the County and at least two (2) representatives of the Union. Arrangements for such special conferences shall be made in advance and an agenda of the matters to be taken up at the meeting shall be presented at the time the conference is requested. Matters taken up in special conferences shall be confined to those included in the agenda. 6. The Department County, upon written request, will provide the Union, at no cost, two (2) sets of labels per calendar year containing the names and addresses of bargaining unit employees. Any additional requests for labels shall be paid for by the Union. 7. The County shall notify the Union of scheduled County sponsored employee orientations (County, Departmental, or Agency) and allow the Union to set up a table in the an area of close proximity to the location of the orientation with within the permitted building rules on the day of scheduled orientations for informational purposes only. 68. The County will facilitate the availability of a table for the Union at the County Picnic. 9. The County agrees to provide the Union, on Union a bi-weekly basislist of all Bargaining Unit employees in “out of pay” status. Such list will include the name, a report which lists all dues deductions taken Department or Agency and status code indicating the reason for the pay period, as well as a separate report listing employees whose dues deductions were not taken for the pay period due to the employee being in a no pay status as a result deemed “out of insufficient funds or having been placed on a leave of absence status. pay.” Upon return to work/paid status, the employee’s dues deduction shall automatically resume unless canceled. Notice of cancelation shall come from the Union via the established dues transmittaltransmittal process. 710. All copies of Bargaining Unit lists will be provided in Excel format. 11. The County agrees to furnish the Union with a copy of employees covered by the Bargaining Unit identified as dues paying members, quarterly, in Excel format at no cost to the Union. 12. Upon request from the Union, the County agrees to furnish the Union with a copy of all part-time bargaining unit employees and hours worked for the fiscal year. 13. In an effort to ensure proper training for Union Stewards in the administration of the contract, the County will allow release up to four ten (410) stewards, twice a year, to attend two (2) day training sessions provided by the Union without loss of pay, in accordance with Article 32, Leave with Pay, for a period of no more than four (4) days releaseddays. The Union shall provide fifteen ten (1510) day working days notification prior to the start of the release date to their respective Department’s Human Resources DivisionDivision and the Labor Relations and Compensation Division of the Human Resources Department. 8. The County shall provide the Union with the job descriptions of any newly created positions within the W&S Department within ten (10) days of their creation.

SERVICES TO THE UNION. 1. The County agrees to furnish the Union, Union once a year, a year one (1) copy of the following for employees in the Bargaining Unit: a. Names, addresses, and classification titles. . b. List of employees by occupation. c. Once every six (6) months a list of new bargaining unit employees hired during the previous six (6) months. 2. The County agrees to furnish the Union twice a year one (1) copy of the B-1 Salary Forecast or its equivalent for all employees in this Bargaining Unit. 23. The County agrees to notify the Union within a reasonable advance period of time and whenever possible within thirty (30) days prior to any public hearing in which personnel matters, relative to this Bargaining Unit Unit, are to be the subject of discussion. 34. The County agrees to provide the Union with the web page link to the following documents and publications. If unavailable on the website, the County will provide the documents: Board of County Commission Agendas Examination Announcements Training and Benefit Bulletins Classifications Specifications Bargaining Unit Job Descriptions (3) Employee Newspapers Newsletter Administrative Orders and Personnel Policy Procedures Proposed Budget Final Budget Table of Organization Pay Plan 4. The County agrees to furnish the Union, twice per year, one copy of the following for employees in the bargaining unit: aPlan (5) Names, addresses, classification titles, work locations, and County employee identification numbers. b) Bargaining Unit Job Descriptions List of Employees by Seniority (on a yearly basis and including date of hire in the County service as well as date of hire or status date in the classification). c) Once every six months, a list of new bargaining unit employees hired during the previous six months. 5. Special conferences for important matters will be arranged between the Union President and the Director of Labor Relations and Compensation Division, or their designated representatives upon request of either party. Such meeting shall be between at least two (2) representatives of the County and at least two (2) representatives of the Union. Arrangements for such special conferences shall be made in advance and an agenda of the matters to be taken up at the meeting shall be presented at the time the conference is requested. Matters taken up in special conferences shall be confined to those included in the agenda. 6. The Department department shall notify the Union of scheduled County sponsored employee orientations and allow the Union to set up a table in the an area of close proximity to the location of the orientation with within the permitted building rules on the day of scheduled orientations for informational purposes only. 6. The County will provide the Union, on a bi-weekly basis, a report which lists all dues deductions taken for the pay period, as well as a separate report listing employees whose dues deductions were not taken for the pay period due to the employee being in a no pay status as a result of insufficient funds or having been placed on a leave of absence status. Upon return to work/paid status, the employee’s dues deduction shall automatically resume unless canceled. Notice of cancelation shall come from the Union via the established dues transmittal. 7. In an effort to ensure proper training for Union Stewards in the administration of the contract, the County will allow release up to four (4) stewards, twice a year, to attend two (2) day training sessions provided by the Union without loss of pay, in accordance with Article 29, Leave with Pay, for no more than four (4) days released. The Union shall provide fifteen (15) 14 day notification to the Department’s Human Resources DivisionDivision and the Labor Relations and Compensation Division of the Human Resources Department. 8. The County shall provide agrees to furnish the Union with a copy of employees covered by the job descriptions of any newly created positions within Bargaining Unit identified as dues paying members, quarterly in Excel format, at no cost to the W&S Department within ten (10) days of their creationUnion.

SERVICES TO THE UNION. 1. The County agrees to furnish the Union, once a year, a copy of the Salary Forecast names, classifications, and addresses for all employees in this Bargaining Unit. Once every six (6) months, the County will furnish the Union a list of new bargaining unit employees hired during the previous six (6) months. 2. The County agrees to notify the Union within reasonable advance of any public hearing in which personnel matters, relative to this Bargaining Unit are to be the subject of discussion. 3. The County agrees to provide the Union with the web page link to appropriate County website or the following documents and publications: Board of County Commission Agendas and relevant Committee Agendas Board of County Commission Green Sheets Examination Announcements Training and Benefit Bulletins Classifications Specifications Bargaining Unit Job Descriptions (3) Employee Newspapers Administrative Orders and Personnel Policy Procedures Proposed Budget Final Budget Table of Organization Pay Plan 4. The County agrees to furnish the Union, twice per year, one copy of the following for employees in the bargaining unit: a) Names, addresses, classification titles, work locations, and County employee identification numbers. b) Plan Bargaining Unit Job Descriptions List of Employees by Seniority (on a yearly basis and including date of hire in the County service as well as date of hire or status date in the classification). c) Once every six months, a list . List of new all bargaining unit employees hired during If the previous six monthsabove documents and publications are unavailable on the website then, the County will furnish documents, upon request. 4. The County, upon written request, will provide the Union, at no cost, four (4) sets of labels per calendar year containing the names and addresses of bargaining unit employees. Any additional requests for labels shall be paid for by the Union. 5. The Department shall notify the Union of scheduled County sponsored employee orientations and allow the Union to set up a table in the an area of close proximity to the location of the orientation with within the permitted building rules on the day of scheduled orientations for informational purposes only. 6. The County will provide the Union, on a bi-weekly basis, a report which lists all dues deductions taken for the pay period, as well as a separate report listing employees whose dues deductions were not taken for the pay period due to the employee being in a no pay status as a result of insufficient funds or having been placed on a leave of absence status. Upon return to work/paid status, the employee’s dues deduction shall automatically resume unless canceled. Notice of cancelation shall come from the Union via the established dues transmittaltransmittal process. 7. In an effort to ensure proper training for Union Stewards in the administration of the contract, the County will allow up to four (4) stewards, twice a year, to attend two (2) day training sessions provided by the Union without loss of pay, for no more than four (4) days released. The Union shall provide fifteen (15) day notification to the Department’s Human Resources Division. 8. The County shall provide the Union with the job descriptions of any newly created positions within the W&S Department within ten (10) days of their creation.

SERVICES TO THE UNION. 1. The County agrees to furnish the Union, once a year, a copy of the Salary Forecast names, classifications, and addresses for all employees in this Bargaining Unit. Once every six (6) months, the County will furnish the Union a list of new bargaining unit employees hired during the previous six (6) months. 2. The County agrees to notify the Union within reasonable advance of any public hearing in which personnel matters, relative to this Bargaining Unit are to be the subject of discussion. 3. The County agrees to provide the Union with the web page link to appropriate County website or the following documents and publications: Board of County Commission Agendas Transportation Committee Agendas Board of County Commission Green Sheets Examination Announcements Training and Benefit Bulletins Classifications Specifications Bargaining Unit Job Descriptions (3) Employee Newspapers Administrative Orders and Personnel Policy Procedures Proposed Budget Final Budget Table of Organization Pay Plan 4. The County agrees to furnish the Union, twice per year, one copy of the following for employees in the bargaining unit: a) Names, addresses, classification titles, work locations, and County employee identification numbers. b) Plan Bargaining Unit Job Descriptions List of Employees by Seniority (on a yearly basis and including date of hire in the County service as well as date of hire or status date in the classification). If the above documents and publications are unavailable on the website then, the County will furnish documents, upon request. c4. The County, upon written request, will provide the Union, at no cost, four (4) Once every six months, a list sets of new labels per calendar year containing the names and addresses of bargaining unit employees hired during employees. Any additional requests for labels shall be paid for by the previous six monthsUnion. 5. The Department shall notify the Union of scheduled County sponsored employee orientations and allow the Union to set up a table in the an area of close proximity to the location of the orientation with within the permitted building rules on the day of scheduled orientations for informational purposes only. 6. The County will provide the Union, on a bi-weekly basis, a report which lists all dues deductions taken for the pay period, as well as a separate report listing employees whose dues deductions were not taken for the pay period due to the employee being in a no pay status as a result of insufficient funds or having been placed on a leave of absence status. Upon return to work/paid status, the employee’s dues deduction shall automatically resume unless canceled. Notice of cancelation shall come from the Union via the established dues transmittaltransmittal process. 7. In an effort to ensure proper training for Union Stewards in the administration of the contract, the County will allow up to four (4) stewards, twice a year, to attend two (2) day training sessions provided by the Union without loss of pay, for no more than four (4) days released. The Union shall provide fifteen (15) day notification to the Department’s Human Resources Division. 8. The County shall provide the Union with the job descriptions of any newly created positions within the W&S Department within ten (10) days of their creation.