Common use of Software Asset Management Clause in Contracts

Software Asset Management. The Contractor shall automate and facilitate workflow, tasks, process, tools and other general process items as a business practice to manage the entire software asset life cycle, from request through procurement, and operations management through metering and license control, and life cycle management, including upgrades, removal and disposal. The Contractor shall provide oversight and control of software configuration, distribution and license management processes and tools. The Contractor shall manage compliance with all Software licenses in accordance with the SMM. Contractor shall track license counts and associations including all relevant details within the CMDB. Contractor shall confirm the presence and version of Software installed and that those attributes are recorded in the asset management system. The Contractor shall coordinate and consolidate license compliance reporting across the Integrated Service Providers. Contractor shall provide for Service Provider specific processes that support the particular licensing associated with the Service Provider and the Customers’ use of their contracted services. The Contractor shall proactively manage the use of the Software in order to maintain strict compliance, including:  Immediately notify and advise Customers of all Software license compliance issues associated with the Integrated Services and Customers retained Software  For Customers retained Software, track and maintain the applicable licensing and use information received from Customers business units  Provide reporting of license information and compliance to Customers, at least quarterly or as directed by Customers  Report on Equipment with the presence of any unauthorized or non-standard Software  Manage and track DOD and DHA PKI certificates The Contractor shall track the life cycle of certificates in use in the environment including processes and procedures for renewals. Contractor shall provide notice to system owners of upcoming certificate renewals at least ninety (90) days in advance of expiration. The Contractor shall maintain a secure Definitive Software Library (DSL) that logically identifies the master copy, physical and logical locations, and associated documentation for all Software associated within the EITS Environment, except those versions of Customers Application Software not released into the live environment. Contractor shall work with the Integrated Service Providers and the Government asset management to continually maintain the DSL. The Contractor shall coordinate and facilitate the audit and verification of third parties for Software Asset Management, as identified by Government and Customers.

Software Asset Management. The Contractor shall automate and facilitate workflow, tasks, process, tools and other general process items as a business practice to manage the entire software asset life cycle, from request through procurement, and operations management through metering and license control, and life cycle management, including upgrades, removal and disposal. The Contractor shall provide oversight and control of software configuration, distribution and license management processes and tools. The Contractor shall manage compliance with all Software licenses in accordance with the SMM. Contractor shall track license counts and associations including all relevant details within the CMDB. Contractor shall confirm the presence and version of Software installed and that those attributes are recorded in the asset management system. The Contractor shall coordinate and consolidate license compliance reporting across the Integrated Service Providers. Contractor shall provide for Service Provider specific processes that support the particular licensing associated with the Service Provider and the Customers’ use of their contracted services. The Contractor shall proactively manage the use of the Software in order to maintain strict compliance, including:  Immediately notify and advise Customers of all Software license compliance issues associated with the Integrated Services and Customers retained Software Software.  For Customers retained Software, track and maintain the applicable licensing and use information received from Customers business units units.  Provide reporting of license information and compliance to Customers, at least quarterly or as directed by Customers Customers.  Report on Equipment with the presence of any unauthorized or non-standard Software Software.  Manage and track DOD and DHA PKI security certificates The used to secure confidential sessions (e.g. SSL) Contractor shall track the life cycle of certificates in use in the environment including processes and procedures for renewals. Contractor shall provide notice to system owners of upcoming certificate renewals at least ninety (90) 90 days in advance of expiration. The Contractor shall maintain a secure Definitive Software Library (DSL) that logically identifies the master copy, physical and logical locations, and associated documentation for all Software associated within the EITS Environment, except those versions of Customers Application Software not released into the live environment. Contractor shall work with the Integrated Service Providers and the Government asset management to continually maintain the DSL. The Contractor shall coordinate and facilitate the audit and verification of third parties for Software Asset Management, as identified by Government and Customers.