Common use of Solicitation of Bids Clause in Contracts

Solicitation of Bids. Without assuming responsibilities of the Project Architect/Engineer, the Construction Manager shall prepare invitations for bids, or requests for proposal when applicable, as well as all contract documents for all procurements of long lead items, materials and services, site utilities, and for all subcontractor contracts. A minimum of three bids or proposals shall be solicited, if feasible. The Construction Manager shall schedule pre-bid conferences for subcontractors, material suppliers, equipment suppliers and others interested in the Project. For subcontracts, the Construction Manager shall request and receive bids/proposals from those subcontractors on the pre-qualified subcontractor’s list, established pursuant to Section 4.2. For separate subcontract, the Construction Manager shall conduct a pre-bid conference with prospective bidders, the Project Architect/Engineer, and the Project Administrator. In the event that questions are raised which require an interpretation of the Bid Documents or otherwise indicate a need for a clarification or correction of the invitation, the Construction Manager shall coordinate the preparation of an addendum to the Bid Documents with the Project Architect/Engineer. The addendum shall be the medium for making any clarifications or corrections to the Bid Documents and will be issued to all of the prospective bidders. The Construction Manager shall analyze and evaluate the results of the various bids and their relationships to budgeted and estimated amounts, and prepare a bid tabulation analysis and such other support data as necessary to document the comparison of the various bids, their responsiveness to the desired scope of work, and the basis for the Construction Manager’s selection.

Solicitation of Bids. Without assuming responsibilities of the Project Architect/Engineer, the Construction Manager (a) The Contractor shall prepare invitations for bids, or requests for proposal when applicable, as well as all contract documents bids for all procurements procurement of long lead items, materials and services, for subcontractor contracts and for site utilities. The Owner shall have the right to review invitation for bids and bid packages prior to distribution to bidders. (b) As part of such preparation, the Contractor shall review the Drawings and Specifications and drawings prepared by the Architect-Engineer. Ambiguities, conflicts or lack of clarity of language, use of illegally restrictive requirements, and for all subcontractor contracts. A minimum of three bids or proposals any other defects in the Drawings and Specifications noted by the Contractor shall be solicited, if feasible. The Construction Manager shall schedule prebrought to the attention of the Owner and Architect-bid conferences for subcontractors, material suppliers, equipment suppliers and others interested Engineer in the Project. written form. (c) For subcontractseach separate construction contract, the Construction Manager shall request and receive bids/proposals from those subcontractors on the pre-qualified subcontractor’s listContractor shall, established pursuant to Section 4.2. For separate subcontractunless waived by Owner, the Construction Manager shall conduct a pre-bid conference with prospective bidders, . Invited will be the Project Architect/Engineer, -Engineer and the Project AdministratorOwner representative. All meetings will be documented with minutes and attendance sign-in sheet. In the event that questions are raised which require an interpretation of the Bid Documents bidding documents or otherwise indicate a need for a clarification or correction of the invitation, the Construction Manager Contractor shall coordinate transmit these to the preparation of Architect-Engineer and upon receiving clarification or correction in writing shall prepare an addendum to the Bid Documents with the Project Architect/Engineer. The addendum shall be the medium for making any clarifications or corrections to the Bid Documents bidding document, and will be issued issue same to all of the prospective bidders. (d) The Contractor shall open and review all sealed bids and enter into contract with those lowest responsive bidders, previously determined to be qualified by the Contractor. The Contractor shall establish a pre-qualification procedure for applicable subcontract trades and shall provide a listing of a minimum of three contractors found to be qualified to bid for each bid package. (e) If approved by the Owner, the Construction Manager shall analyze and evaluate the results may negotiate with a potential subcontractor for performance of the various bids and their relationships work for any item listed on the estimate or GMP breakdown where it is deemed advantageous due to budgeted and estimated amounts, and prepare a bid tabulation analysis and such other support data as necessary to document the comparison of the various bids, their responsiveness to the desired scope of work, and the basis for the Construction Manager’s selectionschedule or economic benefit.