Common use of Special Allowances Clause in Contracts

Special Allowances. 16.1 Where a member is required to remain on duty for four (4) hours in excess of his normal tour of duty, he shall be entitled to receive a meal allowance of $15.00 and for each additional four (4) hours of continuous duty a further meal allowance of $15.00. 16.2 Members shall be reimbursed for any amount reasonably spent on parking while on duty outside the Regional Municipality of York. Members, who are on duty outside The Regional Municipality of York for a minimum of three (3) hours, shall thereafter be reimbursed for an amount reasonably spent on meals while on duty outside The Regional Municipality of York to a maximum entitlement as follows: 1. Breakfast (between the hours of 3:00 a.m. to 11:00 a.m.) - $15.00 2. Lunch (between the hours of 11:00 a.m. to 5:00 p.m.) - $15.00 3. Dinner (between the hours of 5:00 p.m. to 3:00 a.m.) - $25.00 Under no circumstances will any reimbursement be provided for alcoholic beverages. Receipts will be required for reimbursement of parking and meal costs. If an employee is required to be outside The Regional Municipality of York over a period during which they would be entitled to claim a full day of meals (breakfast, lunch and dinner), he may elect to be paid a total per diem meal allowance equivalent to the combined total of the rates for the three meals. For clarity, under this option the member may be reimbursed above the maximum entitlement for a single meal as long as his daily maximum does not exceed $55. Receipts will be required. When a member is approved by a supervisor to travel to and from Ontario Police College during hours he is not scheduled to be working he shall be compensated for two (2) hours of travel time each way at his regular rate of pay. When a member is approved by a supervisor to travel to and from Canadian Police College during hours he is not scheduled to be working he shall be compensated for four (4) hours of travel time each way at his regular rate of pay. Where a member is approved by a supervisor to travel to Durham Region, Peel Region, Orillia or Toronto during hours he is not scheduled to be working, compensation for actual time spent travelling will be limited to a maximum of one (1) hour each way. When a member is approved by a supervisor to travel outside the Regional Municipality of York and the areas above during hours he is not scheduled to be working, he shall be compensated at his regular rate of pay for all off-duty time actually spent in transit travelling to and from the required destination. The maximum entitlement for such travel shall be equivalent to the travel time confirmed on an approved mapping calculation from Headquarters to the required destination and back. (Paragraph 16.2 was amended effective July 2, 2009) 16.3 Where a member is required to attend a course of instruction at the Ontario Police College or the Canadian Police College the member shall be entitled to a weekly allowance of $50.00 while in attendance at such course and the Board agrees to pay the cost of such equipment and textbooks as are authorized by the Chief of Police and the member is required to purchase. The allowance shall be calculated on a per diem basis if the member is in attendance at a course less than a full week. For the purposes of clarity, the member shall be entitled to the allowance if the course is held at the Ontario Police College or Canadian Police College campus or at another location, provided that the other location is outside of the Greater Toronto Area, which includes the City of Toronto, and the Regional Municipalities of York, Peel and Durham. 16.4 Every member who is required to wear a uniform shall be paid the sum of $250 per annum for the cleaning of his uniform. Payment for such sum shall be made in equal installments on the 15th day of June and the 15th day of December in each year. It is further understood and agreed that the cleaning allowance will be pro-rated where the member is absent from work due to illness, injury or suspension or if the member is absent from work as a result of approved leave of absence (which does not include approved vacation leave) for a period or periods of more than thirty consecutive calendar days during the calendar year. (A) An active member who makes application shall be reimbursed eighty (80) percent of the tuition fees for a course which is related or beneficial to the Police Service on the following conditions: (i) if the member is a civilian member he/she has completed three (3) years service with the York Regional Police or (ii) if the member is a uniform member he/she has attained the rank of First Class Constable; (ii) the course is offered at a Canadian university, college or approved educational facility; (iii) the member has prior approval from the Chief or his designate; and (iv) the member submits proof of successful completion of the course. The Chief or his designate shall approve or deny application for course reimbursement within 60 days. (B) If a member who is reimbursed leaves York Regional Police within one year of completion of the course, the member must repay the tuition fees to the Board. (C) In order to be eligible for reimbursement under this provision, the member must submit a complete application form prior to the start date of the course; 1. The start date of the course shall be defined as the date which the course begins and in the case of a self-paced study course, the date on which the member registers for the course.

Special Allowances. 16.1 Where a member is required to remain on duty for four (4) hours in excess of his his/her normal tour of duty, he he/she shall be entitled to receive a meal allowance of $15.00 and for each additional four (4) hours of continuous duty a further meal allowance of $15.00. 16.2 Members shall be reimbursed for any amount reasonably spent on parking while on duty outside the Regional Municipality of York. Members, who are on duty outside The Regional Municipality of York for a minimum of three (3) hours, shall thereafter be reimbursed for an amount reasonably spent on meals while on duty outside The Regional Municipality of York to a maximum entitlement as follows: 1. Breakfast (between the hours of 3:00 a.m. to 11:00 a.m.) - $15.00 2. Lunch (between the hours of 11:00 a.m. to 5:00 p.m.) - $15.00 3. Dinner (between the hours of 5:00 p.m. to 3:00 a.m.) - $25.00 Under no circumstances will any reimbursement be provided for alcoholic beverages. Receipts will be required for reimbursement of parking and meal costs. If an employee is required to be outside The Regional Municipality of York over a period during which they would be entitled to claim a full day of meals (breakfast, lunch and dinner), he may elect to be paid a total per diem meal allowance equivalent to the combined total of the rates for the three meals. For clarity, under this option the member may be reimbursed above the maximum entitlement for a single meal as long as his daily maximum does not exceed $55. Receipts will be required. When a member is approved by a supervisor to travel to and from Ontario Police College during hours he is not scheduled to be working he shall be compensated for two (2) hours of travel time each way at his regular rate of pay. When a member is approved by a supervisor to travel to and from Canadian Police College during hours he is not scheduled to be working he shall be compensated for four (4) hours of travel time each way at his regular rate of pay. Where a member is approved by a supervisor to travel to Durham Region, Peel Region, Orillia or Toronto during hours he is not scheduled to be working, compensation for actual time spent travelling will be limited to a maximum of one (1) hour each way. When a member is approved by a supervisor to travel outside the Regional Municipality of York and the areas above during hours he is not scheduled to be working, he shall be compensated at his regular rate of pay for all off-duty time actually spent in transit travelling to and from the required destination. The maximum entitlement for such travel shall be equivalent to the travel time confirmed on an approved mapping calculation from Headquarters to the required destination and back. (Paragraph 16.2 was amended effective July 2, 2009) 16.3 Where a member is required to attend a course of instruction at the Ontario Police College or the Canadian Police College the member shall be entitled to a weekly allowance of $50.00 while in attendance at such course and the Board agrees to pay the cost of such equipment and textbooks as are authorized by the Chief of Police and the member is required to purchase. The allowance shall be calculated on a per diem basis if the member is in attendance at a course less than a full week. For the purposes of clarity, the member shall be entitled to the allowance if the course is held at the Ontario Police College or Canadian Police College campus or at another location, provided that the other location is outside of the Greater Toronto Area, which includes the City of Toronto, and the Regional Municipalities of York, Peel and Durham. 16.4 Every Each member who is required to wear a uniform shall be paid the sum of $250 per annum for the cleaning of his uniform. Payment for such sum shall be made in equal installments on the 15th day of June and the 15th day of December in each year. It is further understood and agreed that the cleaning allowance will be pro-rated where the member is absent from work due to illness, injury or suspension or if the member is absent from work as a result of approved leave of absence (which does not include approved vacation leave) for a period or periods of more than thirty consecutive calendar days during the calendar year. (A) An active member who makes application shall be reimbursed eighty (80) percent of the tuition fees for a course which is related or beneficial to the Police Service on the following conditions: (i) if the member is a civilian member he/she has completed three (3) years service with the York Regional Police or (ii) if the member is a uniform member he/she has attained the rank of First Class Constable; (ii) the course is offered at a Canadian university, college or approved educational facility; (iii) the member has prior approval from the Chief or his designate; and (iv) the member submits proof of successful completion of the course. The Chief or his designate shall approve or deny application for course reimbursement within 60 days. (B) If a member who is reimbursed leaves York Regional Police within one year of completion of the course, the member must repay the tuition fees to the Board. (C) In order to be eligible for reimbursement under this provision, the member must submit a complete application form prior to the start date of the course; 1. The start date of the course shall be defined as the date which the course begins and in the case of a self-paced study course, the date on which the member registers for the course.

Special Allowances. 16.1 17.1 Where a member is required to remain on duty for four (4) hours in excess of his normal tour of duty, he shall be entitled to receive a meal allowance of $15.00 and for each additional four (4) hours of continuous duty a further meal allowance of $15.00. 16.2 17.2 Members shall be reimbursed for any amount reasonably spent on parking while on duty outside the Regional Municipality of York. Members, who are on duty outside The Regional Municipality of York for a minimum of three (3) hours, shall thereafter be reimbursed for an amount reasonably spent on meals while on duty outside The Regional Municipality of York to a maximum entitlement as follows: 1. Breakfast (between the hours of 3:00 a.m. to 11:00 a.m.) - $15.00 2. Lunch (between the hours of 11:00 a.m. to 5:00 p.m.) - $15.00 3. Dinner (between the hours of 5:00 p.m. to 3:00 a.m.) - $25.00 Under no circumstances will any reimbursement be provided for alcoholic beverages. Receipts will be required for reimbursement of parking and meal costs. If an employee is required to be outside The Regional Municipality of York over a period during which they would be entitled to claim a full day of meals (breakfast, lunch and dinner), he may elect to be paid a total per diem meal allowance equivalent to the combined total of the rates for the three meals. For clarity, under this option the member may be reimbursed above the maximum entitlement for a single meal as long as his daily maximum does not exceed $55. Receipts will be required. When a member is approved by a supervisor to travel to and from Ontario Police College during hours he is not scheduled to be working he shall be compensated for two (2) hours of travel time each way at his regular rate of pay. When a member is approved by a supervisor to travel to and from Canadian Police College during hours he is not scheduled to be working he shall be compensated for four (4) hours of travel time each way at his regular rate of pay. Where a member is approved by a supervisor to travel to Durham Region, Peel Region, Orillia or Toronto during hours he is not scheduled to be working, compensation for actual time spent travelling will be limited to a maximum of one one (1) hour each way. When a member is approved by a supervisor to travel outside the Regional Municipality of York and the areas above during hours he is not scheduled to be working, he shall be compensated at his regular rate of pay for all off-duty time actually spent in transit travelling to and from the required destination. The maximum entitlement for such travel shall be equivalent to the travel time confirmed on an approved mapping calculation from Headquarters to the required destination and back. (Paragraph 16.2 17.2 was amended effective July 2, 2009) 16.3 17.3 Where a member is required to attend a course of instruction at the Ontario Police College or the Canadian Police College the member shall be entitled to a weekly allowance of $50.00 while in attendance at such course and the Board agrees to pay the cost of such equipment and textbooks as are authorized by the Chief of Police and the member is required to purchase. The allowance shall be calculated on a per diem basis if the member is in attendance at a course less than a full week. For the purposes of clarity, the member shall be entitled to the allowance if the course is held at the Ontario Police College or Canadian Police College campus or at another location, provided that the other location is outside of the Greater Toronto Area, which includes the City of Toronto, and the Regional Municipalities of York, Peel and Durham. 16.4 17.4 Every member, appointed by the Chief of Police, as a Plain Clothes officer or Detective shall receive a clothing reimbursement in the sum of $1100.00 or a proportionate part of such sum for any part of each calendar year so spent on such duty. Payment of such sum shall be made in installments on the 15th day of June and the 15th day of December in each year, to a maximum of $550.00 for each six month period. Each member who does not receive a clothing reimbursement under Section 17.4 and is required to wear perform his duties in plain clothes or old clothes shall be entitled to receive compensation of $3.00 per tour of duty as a uniform plain clothes reimbursement for each and every tour of duty in excess of seven (7) tours of duty so spent, provided that he is on such duty for more than seven (7) tours of duty in any calendar year. Such payment is to be made on the 15th day of June and the 15th day of December in each year. For the purpose of this section, where the wearing of plain clothes to attend court is optional and the member chooses to do so, he shall not be entitled to claim plain clothes allowance for the occasion. 17.5 A member entitled to claim clothing expenses reimbursement shall complete the appropriate Clothing Expense Reimbursement Declaration Form in accordance with form instructions. It shall be the responsibility of each member to retain the necessary receipts for Income Tax purposes. 17.6 Each member shall be paid the sum of $250 per annum for the calendar year for the cleaning of clothes used in performance of his uniformduties. Payment for of such sum shall be made in equal installments on the 15th day of June and the 15th day of December in each year. It is further understood and agreed that the cleaning allowance will be pro-rated where the member is absent from work due to illness, injury or suspension or if the member is absent from work as a result of approved leave of absence (which does not include approved vacation leave) for a period or periods of more than thirty consecutive calendar days during the calendar year. 17.7 Where any member damages or loses his clothing, eye glasses, dentures or other like gear in the discharge of his duties, the cost of repair or replacement of such shall be paid by the Board. 17.8 When a member who attends the Ontario Police College Basic Constable Training Program obtains eighty-five (85) percent or more in his overall average as well as passes all required academic and practical subjects including but not limited to defensive tactics, firearms, police vehicle operations and physical fitness, without the need for remedial training by the Service, he shall be entitled to an advance of two (2) months towards his next reclassification. (Amended effective July 2, 2009) (A) An active member who makes application shall be reimbursed eighty (80) percent of the tuition fees for a course which is related or beneficial to the Police Service on the following conditions: (i) if the member is a civilian member he/she has completed three (3) years service with the York Regional Police or (ii) if the member is a uniform member he/she has attained the rank of First Class Constable; (ii) the course is offered at a Canadian university, college or approved educational facility; (iii) the member has prior approval from the Chief or his designate; and (iv) the member submits proof of successful completion of the course. The Chief or his designate shall approve or deny application for course reimbursement within 60 days. (B) If a member who is reimbursed leaves York Regional Police within one year of completion of the course, the member must repay the tuition fees to the Board. (C) For purposes of clarity, the parties agree that Article 17.9 – Course Reimbursement is not applicable to reimbursement of Basic Recruit Training at the Ontario Police College. (D) In order to be eligible for reimbursement under this provision, the member must submit a complete application form prior to the start date of the course; 1. The start date of the course shall be defined as the date which the course begins and in the case of a self-paced study course, the date on which the member registers for the course.

Special Allowances. 16.1 17.1 Where a member is required to remain on duty for four (4) hours in excess of his normal tour of duty, he shall be entitled to receive a meal allowance of $15.00 and for each additional four (4) hours of continuous duty a further meal allowance of $15.00. 16.2 17.2 Members shall be reimbursed for any amount reasonably spent on parking while on duty outside the Regional Municipality of York. Members, who are on duty outside The Regional Municipality of York for a minimum of three (3) hours, shall thereafter be reimbursed for an amount reasonably spent on meals while on duty outside The Regional Municipality of York to a maximum entitlement as follows: 1. Breakfast (between the hours of 3:00 a.m. to 11:00 a.m.) - $15.00 2. Lunch (between the hours of 11:00 a.m. to 5:00 p.m.) - $15.00 3. Dinner (between the hours of 5:00 p.m. to 3:00 a.m.) - $25.00 Under no circumstances will any reimbursement be provided for alcoholic beverages. Receipts will be required for reimbursement of parking and meal costs. If an employee is required to be outside The Regional Municipality of York over a period during which they would be entitled to claim a full day of meals (breakfast, lunch and dinner), he may elect to be paid a total per diem meal allowance equivalent to the combined total of the rates for the three meals. For clarity, under this option the member may be reimbursed above the maximum entitlement for a single meal as long as his daily maximum does not exceed $55. Receipts will be required. When a member is approved by a supervisor to travel to and from Ontario Police College during hours he is not scheduled to be working he shall be compensated for two (2) hours of travel time each way at his regular rate of pay. When a member is approved by a supervisor to travel to and from Canadian Police College during hours he is not scheduled to be working he shall be compensated for four (4) hours of travel time each way at his regular rate of pay. Where a member is approved by a supervisor to travel to Durham Region, Peel Region, Orillia or Toronto during hours he is not scheduled to be working, compensation for actual time spent travelling will be limited to a maximum of one (1) hour each way. When a member is approved by a supervisor to travel outside the Regional Municipality of York and the areas above during hours he is not scheduled to be working, he shall be compensated at his regular rate of pay for all off-duty time actually spent in transit travelling to and from the required destination. The maximum entitlement for such travel shall be equivalent to the travel time confirmed on an approved mapping calculation from Headquarters to the required destination and back. (Paragraph 16.2 17.2 was amended effective July 2, 2009) 16.3 17.3 Where a member is required to attend a course of instruction at the Ontario Police College or the Canadian Police College the member shall be entitled to a weekly allowance of $50.00 while in attendance at such course and the Board agrees to pay the cost of such equipment and textbooks as are authorized by the Chief of Police and the member is required to purchase. The allowance shall be calculated on a per diem basis if the member is in attendance at a course less than a full week. For the purposes of clarity, the member shall be entitled to the allowance if the course is held at the Ontario Police College or Canadian Police College campus or at another location, provided that the other location is outside of the Greater Toronto Area, which includes the City of Toronto, and the Regional Municipalities of York, Peel and Durham. 16.4 17.4 Every member, appointed by the Chief of Police, as a Plain Clothes officer or Detective shall receive a clothing reimbursement in the sum of $1100.00 or a proportionate part of such sum for any part of each calendar year so spent on such duty. Payment of such sum shall be made in installments on the 15th day of June and the 15th day of December in each year, to a maximum of $550.00 for each six month period. Each member who does not receive a clothing reimbursement under Section 17.4 and is required to wear perform his duties in plain clothes or old clothes shall be entitled to receive compensation of $3.00 per tour of duty as a uniform plain clothes reimbursement for each and every tour of duty in excess of seven (7) tours of duty so spent, provided that he is on such duty for more than seven (7) tours of duty in any calendar year. Such payment is to be made on the 15th day of June and the 15th day of December in each year. For the purpose of this section, where the wearing of plain clothes to attend court is optional and the member chooses to do so, he shall not be entitled to claim plain clothes allowance for the occasion. 17.5 A member entitled to claim clothing expenses reimbursement shall complete the appropriate Clothing Expense Reimbursement Declaration Form in accordance with form instructions. It shall be the responsibility of each member to retain the necessary receipts for Income Tax purposes. 17.6 Each member shall be paid the sum of $250 per annum for the calendar year for the cleaning of clothes used in performance of his uniformduties. Payment for of such sum shall be made in equal installments on the 15th day of June and the 15th day of December in each year. It is further understood and agreed that the cleaning allowance will be pro-rated where the member is absent from work due to illness, injury or suspension or if the member is absent from work as a result of approved leave of absence (which does not include approved vacation leave) for a period or periods of more than thirty consecutive calendar days during the calendar year. 17.7 Where any member damages or loses his clothing, eye glasses, dentures or other like gear in the discharge of his duties, the cost of repair or replacement of such shall be paid by the Board. 17.8 When a member who attends the Ontario Police College Basic Constable Training Program obtains eighty-five (85) percent or more in his overall average as well as passes all required academic and practical subjects including but not limited to defensive tactics, firearms, police vehicle operations and physical fitness, without the need for remedial training by the Service, he shall be entitled to an advance of two (2) months towards his next reclassification. (Amended effective July 2, 2009) (A) An active member who makes application shall be reimbursed eighty (80) percent of the tuition fees for a course which is related or beneficial to the Police Service on the following conditions: (i) if the member is a civilian member he/she has completed three (3) years service with the York Regional Police or (ii) if the member is a uniform member he/she has attained the rank of First Class Constable; (ii) the course is offered at a Canadian university, college or approved educational facility; (iii) the member has prior approval from the Chief or his designate; and (iv) the member submits proof of successful completion of the course. The Chief or his designate shall approve or deny application for course reimbursement within 60 days. (B) If a member who is reimbursed leaves York Regional Police within one year of completion of the course, the member must repay the tuition fees to the Board. (C) For purposes of clarity, the parties agree that Article 17.9 – Course Reimbursement is not applicable to reimbursement of Basic Recruit Training at the Ontario Police College. (D) In order to be eligible for reimbursement under this provision, the member must submit a complete application form prior to the start date of the course; 1. The start date of the course shall be defined as the date which the course begins and in the case of a self-paced study course, the date on which the member registers for the course.